School reports are a big part of a student’s academic life. In fact, students are asked to write reports so often that they are almost as common as lunch breaks. Well, maybe not almost but they’re getting there, especially with their abundance in the academic setting.
However, students are generally confused as to what a formal report really means and what the difference is between them and essays. This confusion can often lead to difficulty in choosing a writing style, the language to be used—either formal or informal—the length that the paper needs to be, and so many other factors. So before we give you tips on how to make your next English report deserving of an A, let us first understand what a report really is.
Technically speaking, a report is a short, crisp, and concise document written for a particular purpose and with a specific audience in mind. Its main purpose is to view a topic or problem as critically and analytically as possible, and often make useful recommendations for future actions. A report is a factual paper that needs to be written with devotion to details that are a hundred percent true. It usually delves into topics related to business, science, and technical subjects.
Essays, on the other hand, presents arguments, opinions, and reasoning. Unlike reports, essays don’t state facts although the paper can include accurate information to make a point, it is not the main point as to why they are written. They express the author’s thoughts on a specific topic. Where reports are factual and systematic, general essays are usually subjective, making a clear picture of the author’s unique, usually biased, view on a topic.
As for the format when writing these papers, a report would need a more formal language to be incorporated along with the facts that it will state. Essays, on the other hand, can go from formal to conversational depending on the topic that the author will discuss on it. However, universities may have specifications regarding the reports that they require from their students, so it is best to consult your teacher just to be sure. You may also see newspaper report writing examples.
Since reports are generally more tedious to make in comparison to essays, they need a proper blend of the right elements to be considered effective in expressing the information on their topic and in persuading the readers to believe its contents.
1. A simple report should contain a sequence of events or situations that may lead to the point that it is trying to prove, or to the evidence it is using to prove a point. As aforementioned, reports are systematic. Which means that, in creating a structure for the writing, the information should be systematized as well. This will create a stronger scaffold for your facts, making them more convincing and more well-structured.
Plus, it can give your readers a sense of direction while they go through your report. An unstructured report is like throwing facts haphazardly. This will not do well with your report’s main objective.
2. There should also be a proper and eloquent interpretation of the said events and situations. Do they come solely from your own analysis or are they the views of other people? It is important to let your readers understand where everything that you are stating is coming from. Of course, you must never forget to quote or reference the people you have gathered your ideas and evidences from. You may also see status report examples.
In fact, the more resources and references, the stronger your claims in your report will be since you can show tangible names of people who can back your claim through their own study.
3. Your report should evaluate the facts you state. There is no point in merely giving out a plethora of facts if you don’t give your readers an idea on how all of those facts interconnect. State every detail and answer every possible question the readers of your report may have about it. By doing this, you can avoid any confusion that your readers may feel after reading your report. You may also like sample activity reports.
Confusion would only mean that they have not been convinced, and not being convinced could only mean that your report was not able to do its job.
4. You should also include recommendations on what to do for future references. By doing this, you are creating a mental picture of a possible future where the facts on your report is usable.
5. Your report should arrive at a conclusion. Otherwise, you will have no ending statement to indicate that you have actually proven something through your basic report. This conclusion will also summarize the important points in your paper that can help in emphasizing them and allowing your readers to comprehend and remember them more easily.
Your instructor will give you a clear picture of what he wants you to write about and what he wants your writing to accomplish. Make sure that, before creating your report, you understand what you want to accomplish with it
This is important so that you don’t stray from it. Every writer is vulnerable to the possibility of discussing things that are outside and far from the report’s main topic. The best way to avoid this is to always keep a clear idea of what you are writing about and to make sure that the subtopics you include are directly connected to the main topic. This takes us to the third step. You may also see service report examples.
Which means that you should avoid discussing things that are not helpful in taking you to the point that your report is trying to make. In fact, your subtopics should help you build your arguments. They should take you forward into writing, not keep you in the same loop with your conclusion far from your reach. You may also like investigation report samples and examples.
The best way to do this is to get a clear picture of what you want to prove in your report and then design every step of your way and every detail that you include in a way that will lead you to where you want to reach.
After you learn your topic, get to know it well by studying it first. Create a list of your findings and try to construct your argument from that.
Research for accurate references and resources that you can quote in your report and, at the same time, can give you ideas on how to go through with your writing. At the end of the day, a good report is all about correct decision-making. Make sure that even the tiniest details you decide on as you write your report will aid you in reaching your conclusion. You may also check out business report examples.
Requirements for a report’s structure may vary depending on your instructor’s guidelines and preferences. However, the most basic report has the following rough parts:
The executive summary or the abstract, as its name suggests, is a brief summary of the contents of the paper. This is written to give your readers a quick scan on what your report is about. Executive summaries, although they generally come first in a paper, is better written last since at the beginning of writing, you may not have decided on your key points yet. So create an executive summary when you’re done finalizing the important aspects of your report.
Going directly to discussing your topic may overwhelm your readers with too much information. An introduction should be created not only to create a short pause before the lengthy discussions but also to at least give your readers a clear overview of what they are about to read. It is also in the introduction where you can introduce the problem under discussion to give your readers the chance to create presumptions f their own. You may also see ways of writing an observation report examples.
Undoubtedly, this is the most important part of a standard report. The body is where you will state all the information you have discovered from your research, and all the arguments you are trying to prove in your report. Since it is the most important part, it is also the most difficult section to write. You have to be careful in choosing the information you are going to include in here.
Every detail should help your readers understand the case you are trying to prove to be right. Be meticulous in constructing your facts so as not to swamp your readers with too much data. But at the same time, be articulate enough that your report is comprehensible. You may also like project report examples & samples.
This part of your report will prove that your paper did, in fact, amount to something. Without a clear conclusion, your paper is just a senseless jumble of facts with no clear purpose for being meshed together. A conclusion will state the results of your report which will emphasize the relevance of what you have just written. You may also check out management report examples.
This is not as important as the other parts discusses but if you have any suggestions you want to express to your readers, then this section is exactly where you can state them. Recommendations can give your readers and future researchers fresh ideas on how to deal with the problem you have discussed in the future. You might be interested in marketing report examples.
1. Be careful with your grammar and punctuation. Even if you speak your language on a daily basis, having to write using it is a completely different thing. Make sure that after you write your report, you reread it as many times as possible to make sure that you have not committed any grammatical errors or punctuation mistakes. You may also see recruitment report examples.
No matter how good your content and ideas are, your report will still be considered badly written if you don’t effectively state it in a fluent language.
2. Stick with one writing style. Every writer has one, even those who are only writing for academic purposes. Make sure that you maintain this writing style throughout your entire report. And your writing style doesn’t have to be complicated. You may also like financial report examples.
In fact, the simpler it is the better. If you haven’t discovered what your writing style is, just try to read your previous works and study the way you deliver information. This can give you a clear idea on what your writing style is.
3. Don’t use too big words. You are not going to be graded for using words like ebullient or excogitate. This is not a vocabulary exam. What will matter is how you construct your report and how your details are structured. Besides, using big words will not help you make a point. They can only confuse your readers. So use terminologies you are familiar with, those that come naturally to you. You may also check out quality report examples.
Writing your English report doesn’t have to be burdensome. In fact, it can even be enjoyable. It is an activity that can allow you to brainstorm, to think and to be creative, and to let your knowledge gather and then flow. By following and observing these simple reminders and steps we have discussed, you will make the most out of writing your report and get a grade worthy of your efforts.