How to Write an Agenda

How to Write an Agenda


What Is an Agenda?

An agenda is a list of activities to be done in an ordered sequence. In meetings, business agenda refers to the activities and topics that need to be discussed or performed at a particular time or the things to achieve during a meeting. The agenda is also used to determine the goal of a meeting.

What Is the Purpose of an Agenda?

The main purpose of an agenda is to give the participants a clear understanding of the meeting or subject at hand and logically guide the participants with the whole process. It also makes the participant be familiarized with the topics to be discussed.

What Should Be Included on an Agenda?

Almost all business follows a similar format of an agenda to run their meeting effectively and ensure that it stays on time. To make your meeting as effective as them, include these things in your agenda or download our printable agenda here to make everything easy for you.

  • The title of the agenda. The titles are important in any agenda example as it can be used as identification.
  • The objective of the meeting. The objective of the meeting should also be included in the meeting to remind the participants about what the meeting is all about and what it hopes to achieve.
  • The topics and/or activities. The agenda should list all the topics or activities to be addressed in a meeting.
  • The time allocation. Every topic and/or activities must have a time allocation so that it will be followed accordingly.
  • Call to action. The agenda should have a call to action that signifies the start and end of the meeting.

Easy Steps to Writing an Agenda

Follow these easy step in writing an agenda.

  • Write the title of the agenda.
  • Followed by a who, when, and where information.
  • Write an overview of the meeting.
  • Outline the topics and/or activities and give a sufficient allotted time.
  • Add extra instructions.
  • Check for errors.

Tips for Writing an Agenda

  • Create the agenda three or more days or even weeks before the actual meeting. It gives you more time in preparing the agenda and gives enough time to cover all the important information.
  • Set up a standard meeting agenda. The meeting agenda includes progress updates, upcoming milestones, and a list of people who will not be around in the next few weeks.
  • Consult the team. Get input from the team about what needs to be addressed and discussed.
  • Write all the important information. The topics, activities, updates and time must all be present in the free agenda.
  • Follow a standard and well-structured agenda. The agenda must be understood by everyone who will read it.
  • Distribute it before the actual meeting. So that the participants are informed and notified beforehand.

Dos and Don’ts of an Agenda

Dos

  • Plan and prepare the agenda ahead of time.
  • Give your agenda a title.
  • Include all the necessary information in your agenda.
  • Follow a standard agenda format.
  • Make your agenda clear and well-written.

Don’ts

  • Distribute it during the actual meeting.
  • Not preparing adequately.
  • Providing irrelevant, unnecessary, and insignificant information.
  • Using unfamiliar terminologies and jargon that are not familiar with the company.
  • Providing unorganized and disordered agenda.