Administrative Assistant Job Description

Administrative assistants are critical to the smooth operation of staff, agency, or office, engaging in file maintenance, conference scheduling, and welcoming guests so that the employees they serve can rely on their specialties. Office assistants are often known as the “go-to” persons in the workplace. For such reason, their job description contains a plethora of roles and duties.

Working as an administrative assistant helps you exercise your management skills, put your multitasking skills to use, and engage with clients and coworkers at all levels of a company. However, this profession provides plenty of room for advancement and diversity, allowing you to develop a long, happy, and profitable career in-office support.

To know more about the administrative assistant job description, take time to read the following:

10+ Administrative Assistant Job Description Examples

1. Free Business Administrative Assistant Job Description Template

Free Business Administrative Assistant Job Description Template
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Size: A4, US

2. Free Accounting Administrative Assistant Job Description Template

Free Accounting Administrative Assistant Job Description Template
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Size: A4, US

3. Free Real Estate Administrative Assistant Job Description Template

Free Real Estate Administrative Assistant Job Description Template
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  • MS Word
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Size: A4, US

4. Free Construction Administrative Assistant Job Description Template

Free Construction Administrative Assistant Job Description Template
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Size: A4, US

5. Administrative Assistant Job Description

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6. Workshop Administrative Assistant Job Description

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7. Sample Administrative Assistant Job Description

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8. University Administrative Assistant Job Description

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9. Grant Administrative Assistant Job Description

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10. Administrative Assistant Job Description Example

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11. Elementary Administrative Assistant Job Description

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What is an administrative assistant job description?

Administrative assistants help administrators, other staff, and workplace guests by undertaking several activities to ensure constructive and efficient relations between the organization and others. In charge of classified and time-sensitive information. Familiar with a wide range of principles, methods, and procedures in the area. 

How to create a fantastic administrative assistant job resume?

Either you are only starting out, making a career transition, or trying to advance an already developed career in the administrative sector, you will need a resume that highlights your essential qualifications and transferable job experience. Here’s how to write a successful administrative assistant resume that will help you win your next role.

1. Know How To Beat the System

Updating your resume may sound cumbersome. However, it is a lot easier than you are thinking. Please bear in mind that if a worker’s role is in a job advertisement and you have previous experience performing that task, it should be on your resume.

2. Be Particular About Your Experience 

Administrative skills are highly transferable from one business or sector to the next. However, admin assistant positions aren’t for everyone. Recruiters may be highly interested in learning more information about your former employer, in addition to reading up on your career history, such as:

  • Kind of Industry You Have Worked In 
  • The Office or Company Size
  • The Department You Have Supported 

3. Create Compelling Bullet Points 

Since administrative assistants play such an essential role in most offices’ everyday operations, you might presume that everybody knows what you do. However, remain precise. Instead of writing generic bullet points and asking recruiters to understand what you think, use this time to share a story about your personal experiences

4. Highlight Your Professional Skills and Specialties.

Your specialties should be highlighted on your resume, regardless of what they are. Including a section devoted to technical knowledge or fields of specialization on your resume would enable potential employers to see the full scope of your importance and experience. So don’t underestimate your Microsoft Office knowledge or your event-planning skills.

FAQs: 

What are the top three skills of administrative assistance?

When talking about the duties of an administrative assistant, there is a lot that you should know. Some of such are the following.

  • Reporting Skills
  • Administrative Writing Skills
  • Proficiency in Microsoft Office
  • Analysis
  • Professionalism
  • Inventory Control

Is it worth it to get an administrative certification?

Administrative workers obtain certification for a variety of purposes. Some of such are; improving their resume, fulfilling target for yearly performance, and demonstrating their experience in a particular aspect of their work. You may be asking if an administrative degree is appropriate for you if you don’t already have one.

What are the obligations and duties of an administrative assistant?

An administrative assistant’s job description usually contains any of the following roles and duties, which are essential to a smooth operation and efficiency:

  • Answering phone calls and referring them to appropriate personnel.
  • Scheduling appointments and meetings.
  • Taking minutes and notes in meetings.
  • Ordering and recording office supplies.
  • Identifying how to make administrative procedures more efficient.

Administrative assistants are the heart and soul of every office, doing many vital duties during the day. That’s everything to be proud of! Your admin support expertise is both helpful and essential, so why not highlight all of your excellent skills on your resume? Create an attractive administrative assistant job resume using the given sample templates and guidelines above.

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