From time to time, your organization needs to go through a compliance investigation and report on the quality of your products or your entire operations. And the professionals who specialize in such inspections are called auditors. To avail of their services, you can appoint one of your internal employees or hire external auditors. Whichever the case, you have to produce a job description document to encourage individuals seeking employment to venture such a role or work. Besides, it is also a good reference in making resumes not just for them but also for your current employees who wish to try another career path. With that, we offer you our highly-relevant article and variations of examples below!
An auditor job description is an internal paperwork produced to give aspiring auditors an overview of the job’s specifications. WikiJob’s May 2020 article states that the document’s importance can come from three perspectives: the applicants, the recruitment team, and the whole organization. For the applicants, such a document provides pieces of information that can help them in determining whether their knowledge and skills suit the job. In the recruitment team’s point of view, it is a great tool that prompts applicants to perform self-evaluation, streamlining the recruiters’ selection process. The document’s effects on the first two shape up the effective composition of the organizational workforce.
Auditors help ensure organizations’ compliance with the standards, as well as with the local codes. A good example is an organization’s proper adherence to tax payments in their financial planning. For these professionals to effectively accomplish their duties, they have to follow a work cycle. Below is the complete breakdown of it.
1. Preparation Phase – In this phase, the auditor notifies the auditee about the undertaking, including the scope of work, decision criteria, objectives statements, and methodologies. The team selection, gathering of reference from the data inventory, making an audit plan, and making an audit checklist also falls in this phase.
2. Execution Phase – It is in this phase when auditors perform the plan, which requires various meetings of the auditees and auditors.
3. Reporting Phase – Days after the successful execution, the auditors have to make and submit financial audit reports, quality audit reports, HR audit reports, or other audit reports.
4. Follow-Up – Not long after the auditors have submitted their reports, they have to make a follow-up to ensure the auditees have made necessary actions to comply with the standards and local regulations.
Creating an auditor job description requires your knowledge and skills in technical writing. This is because you need to balance its content’s technicality and persuasiveness. Given that it is a business document, you have to follow a certain guideline to ensure its comprehensiveness. Not to mention, you have to define all important details thoroughly and interestingly to attract interested individuals in filling out your need for an auditor or two. For a head start, you can check out our ready-made outline below.
There are a lot of reasons why your organization has to produce an auditor job description. Here’s a quick rundown of these reasons:
– Helps you communicate to established internal auditors about what you expect them to execute
– Helps you determine viable candidates for the position
– Defines qualifications for job applicants
– Justifies employees’ inclusions and exclusions
Knowing what your company needs narrows things down once you start composing your document.
Aspiring auditors have to know what they will be doing in a bigger picture. This will give them a chance to perform self-assessments and know whether their skill sets can easily handle the job position’s work in general. The general role is the first section of your document that serves as the introduction and a summary of the duties and responsibilities.
The next section in your document is the list of duties and responsibilities. In writing this part, you need to make sure that every detail in the work scope is covered. You also have to accord the list with your company’s rules, regulations, and policies.
Almost all of us experienced looking into job descriptions while seeking employment. And we can’t deny the fact that one of the factors that shape up our decision to apply is the financial security a company has to offer for a particular job. So, it is only right to proffer all the benefits that come with your company’s auditor job vacancy.
Once your document’s content is all set, take the time to proofread it. Considering that one of your target audiences are job applicants, you have to showcase your credibility by freeing your output from any error. The faults that you should be looking out for are incorrect spellings, grammatical errors, and inaccurate pieces of information.
Here are some of the disadvantages that job descriptions bring:
1. It puts limitations on the employees’ work capabilities.
2. The list of duties and responsibilities can be too specific, making it hard for employees to get by heart.
3. It needs to be updated whenever changes happen in the organization.
4. Job description comes with legal consequences, putting organizations and employees at risk of legal liabilities.
A good auditor possesses the following qualities:
– Good communication skills
– Possess adequate knowledge and experience
– Has the ability to make decisions independently
– Understands business needs
Both internal and external auditors’ minimum educational requirement is a bachelor’s degree. Training certificates and a master’s degree can increase the chances of better opportunities.
Job descriptions are great tools to present employment opportunities to individuals. It has proven its effectiveness in all career paths, including being an auditor. Though it’s a simple business document, creating one still has challenges just like any other document. Hence, the guidelines and insights above are highly necessary.