When you were a student, were you ever tasked to do a summary report for class? There were times when teachers would ask students to do a summary report for either the topics they have discussed in class or the overall subjects before every end of the week. To summarize this, a lot of students would be taking down notes and the minutes, the dates and even for some the key points of the topics or subjects being discussed. The same goes when you are working in a company. There are always a lot of meetings going on for different reasons.
Some may be for important meetings while others are not. The common thing there is to be able to give a meeting summary report at the end of the meeting. But what is the purpose of meeting summary reports? Why do a lot of people require this and of course what is this about? Apart from it being a useful tool, there are a lot of things you need to know about a meeting summary report. To be able to get some ideas or information about the topic, you can head on over to the definition and get to know the meeting summary report. Also, check out the examples and download some for your own use.
So a meeting summary report is a kind of tool that is often used by students or employees who are told to make a summary or an informal summary of what happened during the meeting. This kind of tool is used as a recap or a brief summary of what happened during the meeting, writing the key points and to serve as an overall summary of the topic or the agenda being discussed. The importance of this summary report is simple. It is to be used as a reminder or a recap of what has been discussed, what should be discussed and what is still to be discussed. In addition to that, it is also used as notes for anyone who may not have been present in the meeting to know what was being talked about and to be able to be in the loop of things as well. The meeting summary is considered an informal report since it only lists down certain key points or key words and not the whole written report of what had been said during the meeting.
We know that a meeting summary reports are a useful tool. However, making them may be a little tricky if you have zero ideas about it. Of course, there are ways to learn how. Writing a meeting summary report is quite easy, if you know what to write about. Check out the following tips now.
When you start writing your summary report, understand that you are not supposed to write the whole general summary. However, you may write comprehensive details. This means a short summary is enough. Writing a lengthy summary or in full details will make you miss out on the important details.
There are cases wherein the person may be too fast when it comes to talking about the importance in a meeting. Rather than having to ask them to slow down, and may have a problem remembering what they are trying to say. Take in key words rather than sentences. Use key words and from that you are able to give out the idea or the information. Easier than writing full sentences.
Never forget to add the date of when the meeting began. As well as the other necessary information that would be a part of the meeting. This includes the speaker, the topic, the time it started and ended. These may be basic but they are also crucial to the summary report.
For proof that your meeting summary goes with what has been talked about, add some attachments or documents to support. This can be used as proof or evidence.
On top of all that, it is also good to have to write down present and future discussions. To be able to know what topics have already been discussed and what topics should the next meeting tackle. This kind of technique not only helps, but it is also a good way to not waste any time remembering what has been talked about.
A kind of report done to summarize what happened during the meeting and what had been discussed.
Depending on the topics being discussed, a meeting summary report should only be a page long if only one topic was being brought up. If it was more than that, expect a two page summary report.
Usually a student is assigned by the teacher to write a summary report. For businesses, someone is also assigned mainly a secretary to write the report.
It goes without saying, having a summary report of the meetings discussed is a useful tool. Knowing that this helps can actually lessen having to go back and forth thinking or remembering what was discussed. This kind of tool not only helps students who are assigned to do it, but it also helps employees who are tasked to do so. By following the simple tips, you are sure to make it.