If you are a secretary of an organization who happened to be asked to draft a meeting note, then you are reading the right article. Most often than not, company secretaries or even business owners write notes to announce an upcoming meeting. Free notes for a meeting are often short yet informative. While many think that writing a meeting note is a very simple task, still there are important things to be considered. Let us then discuss further the details of a meeting note.
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What Is a Meeting Note?
A meeting thank you note is any written document that contains an informative and detailed data of a conference or assembly. It is usually used in business, school, and small or big organizations. A meeting is a more common word used to describe a gathering of persons or a group of people. Therefore, a meeting note is anything that could exist before, within, or after such said assembly.
Just like any other notes, it has to brief and concise. It has to contain all the important facts of the meeting with the purpose of letting everyone know its objective.
How To Write Effective Meeting Minutes
You can begin keeping effective minutes with blank note templates, once you know how to consider important factors as follows.
- Write only the Facts. Stick to the details. Never add information that was not mentioned during the meeting.
- Be Attentive. When you are writing the minutes of the meeting, you need to give your full attention. Do not be distracted by unnecessary materials.
- Practice Skimming. Skimming is the ability to take note main or chief ideas in a particular context. This is an important skill when writing minutes of a meeting.
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Dos and Don’ts for Meeting Notes
When writing a note in pdf, you need to take note of what you can and cannot include in it. Here are the dos and don’t when writing a meeting note.
- Use Positive Language. Using positive language creates positive energy among the assembly. It is an effective tool to create a definite and decisive atmosphere conducive for a productive meeting.
- Know your Objectives. Before writing a meeting note, make sure you know the purpose why you are doing it and why there is a meeting. It helps you identify what information to include and who to address the note examples.
- Create a Format. Designing a structure or a format allows you to write a meeting note with ease. You can easily plot which details to write first and which are to be omitted.
- Practice Cramming. Preparation is always an important key to anything we do. Sample Schedule when to write a meeting note and finish it on time.
- Narrate a Story. A note is a short and condensed article. It is not a narrative story. Limit your words to what is important and never use flowery words just to impress how good you are. The simpler the better.