19+ Report Writing Examples
There is absolutely nothing to be frightened about when you are giving a report whether it is in front of your class or in front of your business partners and colleagues. Inhale and exhale. Breathe in and breathe out. Tell yourself that you will be fine and that you are well-prepared enough to deliver your report to everyone in the room. If you do not execute your report well, you will just have wasted the time of both the teachers and the students who are paying attention to your report that will come out of the exam or pop quiz. But there are some people who simply do not know the basics on how to present or even make their report. To understand better, here are some steps below to make sure that once you deliver your report in the room, you will be fully prepared for it. Other than these steps below, you may also refer to report writing examples to discover other steps and means to help you with your report writing.
Selecting Your Topic
Understand the assignment.
Before you even begin writing or researching facts for your report, you have to first understand on what a report really is. A report is defined as an account given of a particular matter, especially in the form of an official document, after thorough investigation or consideration by an appointed person or body. Keep in mind that your only main job is to report. Just like writing a thesis, your job is to simply report or talk about the following: the introduction, the rationale, the theoretical background, the statement of the problem surrounding your thesis, the methodology your group will be using, then the findings, the conclusion, and finally, the recommendation. Other than the recommendation, do you see any other part of your opinion being inserted in the fray? You have to first understand what you are asked to present to the class or to the board. There may be some components that you lack. If you are still confused on how to write your very own report, you may also check out some report examples.
Choose a good topic that you love.
Now that you better understand on what you are being asked to report, the next thing you would have to do is to find a good topic that you have always wanted to report about or talk about in class. But truth be told, teachers in school would normally assign the designated topic for you to report in class. But if you get the rare opportunity to actually come up with a report with a topic of your own choosing, the chances of giving it your all by conducting extensive research and by engaging the audience more with your report are very high. Remember, even when you are tasked to report a task that you did not choose, try giving it your one hundred percent in all that you do. If you are writing a business report, then you will most likely be asked to write an executive summary for your report.
Pick an original topic.
There are some topics that tend to be overused by students when they give their reports. So instead of solely focusing on that particular angle of the said topic, you can simply look for another aspect of the same topic and report that. In a way, it gives the people a fresh insight to the subject matter that they have not heard about before. In journalism, reporting something that the public knows is considered to be stale and old. It is true for a fact that crime such as rape, doing drugs, murder, theft, etc., happens every now and then. You will just be reporting about that said crime. So, given the fact that it happens on a near-daily basis, what new interesting facts can you contribute to the issue that people do not yet know about and will be interested to know about? For instance, regarding the issue on extrajudicial killings in the Philippines, instead of reporting on the number of people that were allegedly involved in their murder or the number of lives that were taken, you can report on how this phenomenon began. You may also see the various report form examples if you need any more insight in making those reports.
Keep in mind that you can change your topic.
Even if you had already decided on your topic, it is never too late to change your mind. Who knows? Maybe you might find another topic of your interest that you might actually like to report better than the one you have already chosen to report. There are many reasons as to why students would often change their topics for their report at the very last minute. Perhaps one of the most obvious reasons for students to change their topic would be because of lacking and insufficient amount of data that you would need on your report. Another reason would be that the topic may be too technical or too advanced for you and that you would better not report it at all than to screw up making you look like a stupid fool. All you have to do is just ask permission and get consent from your instructor on whether it is possible to switch or not. You may also check out on how to create a short report if you wish to learn to make your report brief and simple.
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Researching Your Topic
Research your topic.
Now considering that you have already selected your topic, now it is high time that the reporter should conduct his or her own research about the subject matter at hand. Keep in mind to expend all available research data and facts that you are able to uncover as you thoroughly go through each source material you are able to find. Without proper research on the issue, you will just look like a blabbering idiot who is spewing nonsense from his or her mouth as her basis for her research is purely based by opinion and not by facts or data or statistics. When you are well-equipped with your research, then you have absolutely nothing to fear as you it will help you become more prepared for whatever questions are thrown your way. Other than class reports, you will also be tasked to come up with business reports for the company. Keep in mind that their formats are very different.
Visit the library and make sure your online sources are reputable.
Thanks to the advancement of technology, everything can now be found on the Internet. But the thing about the Internet is that you will never really know as to whether the data you get from is actually considered valid and credible or not, because there is such a thing as fake data and fake news. But the source that perhaps is considered to be underrated source that people never really take time to appreciate would be the printed material: books, magazines, newspapers. Some have already come in the form of e-books or in PDF form, which is considered one of the main perks in terms of research for your thesis when the physical manifestations of these books and studies no longer exist due to the passage of time that they eventually become lost. But there are also some documents and books that you can no longer get online for free unless you decide to purchase them. Whichever the case, it is always a great idea to visit the library when you are doing your research. If ever you find yourself in need of writing an incident report, you might want to check that out.
Keep track of all of the information you find.
Every book, every document, every website, every magazine, every quote, every reference, every newspaper that you have ever considered for your report or your thesis, you have to make sure that you keep a list of them either in a separate document or list them down by hand. If you fail to do so, you might later be reprimanded by your instructors or your supervisor on where you actually got the data for your report. Worst case scenario, you might get accused of plagiarizing or coming up with the data yourself. And you would not want that. The more references you collect, the more substantial your report is going to be. It may take a lot of time to sift and filter through the information. But with the right amount of patience and perseverance, you might be able to collect all the relevant data that you might need to make a perfect report. You may also check out on how to write an observation report should your instructor or boss require you to write that kind of report.
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Pre-writing for Your Report
Come up with a thesis statement.
Thesis statements are the main idea of your report. A thesis statement summarizes what you want to prove in your report for your reader. All of your subsequent topic sentences of body paragraphs should tie back into this thesis, so make sure that it is general enough to stand throughout your essay. If you are simply reporting on a topic, create a thesis statement that does not contain any opinion-based information. If you are creating a thesis that is meant to persuade someone about a topic, or that is meant to deeply analyze a topic, the thesis should contain an argument that you intend to prove in your essay. Should disaster strike or should your performance be reviewed by your mentor, they would often draft up evaluation reports to make it more comprehensive.
Create an outline.
After conducting your research on the topic that you have chosen, you may want to start by creating an outline for your report. Creating the said outline gives you a clearer idea on how you would want your report to turn out as what should be in the introduction, what should be in the body, and what content should be found in the conclusion. When making an outline, keep in mind that this is simply the manifestation on how you would want your report to actually look like. Creating outlines usually contain very brief bullet points or 2-sentence paragraphs to give the reporter an idea on what he or she should be talking about in that part of the report. Unless you happen to be someone who can memorize the whole speech in a day or so, it is best that you make an outline with some index cards to help guide you if needed. Here are some examples of expense reports.
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Writing Your Report
Write your introduction.
Start strong and end strong. It is perhaps the most basic rule when it comes to speech writing or when giving out the report. These days, everyone’s attention span has gradually decreased to the point that it is disturbing. The reason why people normally fall asleep on a speech that is so interesting is because of the fact that the introduction is always screwed or messed up or just not interesting as everyone thought. They say that the best way to begin your speech is to open with a joke or with a story. The same can actually be said when making a report. Make the introduction catchy and interesting enough that the people will actually want to stay up for the rest of your report. Even the most dull and boring can be made interesting if done correctly. You may also see on how financial reports are being made.
Write your body paragraphs.
The body paragraphs are where you state your evidence that supports your thesis. Each body paragraph consists of a topic sentence and evidence supporting the topic sentence. The topic sentence introduces the main idea of the body paragraph and links the paragraph back to the thesis. You may also see on how progress reports are being made.
- Example topic sentence for Thesis 1: At the PPIE, the Court of the Universe was the heart of the exposition and represented the greatest achievements of man, as well as the meeting of the East and the West.
- For a report that is about a person, a topic sentence might be something like, “John Doe had a rough childhood that shaped who he became.” Obviously you would put in more specific information relevant to the person you are reporting about.
Support your topic sentence.
After you write your topic sentence in the body paragraph, provide evidence found in your research that supports your topic sentence. This evidence can be descriptions of things mentioned in your topic sentence, quotes from experts on the subjects, or more information about the topic listed. For more information and details, you may also see on how to write some formal report examples should the need arise.
- For the topic sentence listed above about the Court of the Universe, the body paragraph should go on to list the different exhibits found at the exhibit, as well as proving how the Court represented the meeting of the East and West.
- For a report about a person, you would provide evidence that proved John Doe had a hard childhood and that his experiences led him to become the famous person he was.
Write your conclusion.
Start strong and end strong. This paragraph both summarizes your thesis again, and provides your final thoughts on your topic. It should reiterate to the reader what the reader should be taking away from your report. Make a conclusion that leaves your audience more informed and more engaged about the issue on hand. You may also see on how audit reports are being made.
Cite your sources.
Finally, cite your sources. Plagiarism these days is a very serious issue. Worst case scenario, you can actually be fined and penalized for copying some other people’s ideas when you do not specify the reference that you got the idea from. Specifying the references also gives the other students and researchers bonus references should they wish to pursue this kind of research or report. You may also see on how to create an activity report.
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Finalizing Your Report
Get someone else to read your report.
You might need help in this part. Do not be afraid to ask for help when editing your report. You may never know that the person is more knowledgeable than you for the subject matter. Do not be afraid to take in criticism and feedback from your friend or parent or teacher. In that way, it also acts as a way to help you grow better in producing more substantial reports. In writing quality reports, you may refer to the aforementioned link as well.
Proofread your report.
Proofreading your report is a way to make sure that the output is deemed professional. There is no one in the entire universe who has mastered the English language. Grammatical errors and spelling lapses and the structure of the report are just some of the things that would have to be reviewed by the peer author from time to time to make sure that it makes sense as well as to present a clean and acceptable presentation or report to the audience. Management reports are often tricky to make. Try your best to check them out if you need to write them.
Read your report out loud.
Practice. Practice. Practice. Without constant practice on your report, how can you then prepare yourself to face a big crowd in the near future? As you read your report out loud, try your very best to identify some of the aspects that can be changed in your report or presentation. Note them down with a red pen. Once you have finished doing so, continue reciting your report to a friend or in front of a mirror. While you are at it, you might also want to work on the enunciation and the tone of your oral report. Because you can also be judged on how the speaker presents himself to the crowd. For more information on writing different kinds of reports, please check out writing inspection reports.
Reports are not easy to create, much more difficult to present them in front of a crowd. But with enough substantial research and practice, and confidence in one’s self, it is possible to overcome that fear of report writing or oral reporting and deliver the best one that everyone has ever heard. Believe in yourself.
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