Examples on How to Write a Relocation Resignation Letter

Life can sometimes bring us unexpected circumstances, it totally sweeps us off our feet. It can sometimes be a welcomed and much needed surprise, but sometimes it can shake the foundation we have built for our life. However, whether we like it or not, we sometimes don’t have the choice but go with the flow life has so kindly created for us.

One unexpected circumstance would be moving away from the location you are currently in. Most of the times, you plan on where you want to move but sometimes it can be unplanned. Some relocate because of a spouse also being relocated, his/her family needs to go home or it can also be because you have already planned on moving after getting married.

There can be a lot of reasons why employees decide to relocate. In general, it is not a requirement tell the employer about any personal businesses. Employers don’t have a reason to keep your personal circumstances in file. However, an exception to the rule is when you decide to relocate.

Why Write a Resignation Letter due to Relocation?

As any resignation letter, a resignation due to relocation gives the employee’s last impression. It is only right and the professional way to exit the company. Without a formal resignation letter, you risk your reputation of being a viable candidate for your next job. Also see How to Write Email Resignation Notice

If you plan on relocating, it is important to write a resignation letter indicating that you plan to relocate because the company can update your contact information. In case of future employment or just for the sake of keeping a record, the company can update your address and contact number in the company file.

Second, it sets the record straight that you are not resigning for the money or anything negative. Relocation is a neutral reason for resigning and it is simply a logical and most of the time practical decision that doesn’t negatively concern the company or your position.


How to Write Relocation Resignation Letter

For the first part of your letter, write your letterhead or heading. Your letterhead consists of your name, address, contact numbers and/or a personal or corporate logo– basically the return address of the letter. Your new address should not be indicated in your letterhead. You can mention where you’ll relocate in the body of the letter but the specific and complete address is not necessarily needed. However, if your employers asks your new complete address during your exit interview, you can directly comply. Also see How to Write a Resignation Letter

The inside address is then indicated after your letterhead. The inside address is where the letter is being sent. In this case, the inside address is for your employer’s name and address. You usually need to skip a line after your letterhead before putting in the inside address. Don’t forget to include the title or name of your employer/supervisor.

The next part is your greeting or formal salutation.Your greeting would usually start with the word “Dear.” As it is a formal letter, put a semi-colon (:) after the name of the addressee. Don’t forget to leave an extra line between the inside address and greeting.

After your greeting comes the body of the letter. The body consists of a few words thanking the company for the opportunities, the date you wish to resign, and the reason for your resignation– in this case a relocation and a few lines of well wishing for the company. You may also see Resume Outline & Guidelines & Examples

After the body you write the closing words or departing words of your letter. The closing unlike in essay or articles, is usually a one word statement that wraps up the whole letter. It can be sincerely, respectfully, cordially, yours truly, etc. Line up your closing with the heading. In a block-like style, the letterhead, inside address and closing should be on the left side of the paper.

Lastly, at the bottom of the letter, write the closing statement and affix your signature. Most people forget to affix their signatures in the last part of their letter. Your signature authenticates the origin and intent of the whole letter. Skip two to four lines after the closing before typing in your name. The space allows you to snugly put in your signature. Under your name, your title must be indicated.  Also see 8 Formal Notice Examples & Samples.

What Not to Write in your Resignation Letter

This goes without saying but any negative feedback you have with the management or colleagues should not be included in your resignation letter. However, letting the management know of the circumstances that are beyond their control leaves the book open for future endeavors. Relocation is something that neither the company nor your colleagues has control over.

Sometimes, the need to relocate comes in a total surprise and the sudden realization that you will leave the company you have spent a decent amount of your time of is quite saddening, to say the least. However, including overly-emotional sentiment in your letter is not needed. Remember that your goal is to maintain a professional presentation and that includes the tone of your resignation letter. Also see 8 Notice to Quit Examples & Samples

If their is bad blood between you and the management, indicating any attempts for future retributions defeats the purpose of not burning bridges with your employer. Do not rely on the fact that you’re moving away just so you can express any negative comments. Your resignation letter is not an excuse to be petty and unprofessional.

At any rate, do not include any request of getting informed for future employment in your resignation letter. Aside from it being in poor taste, it is also quite a ridiculous request to make. Even if you have ended your ties with the company in good terms, doing so would just taint the reputation you have left in the company.

Soft Copy Relocation Resignation Letter Example

Kate Adams
8852 Trinity Street, 
Mottville, NY 13119

March 2, 2018

John Smith
Linear Printing Inc.
9319 Elm Street, 
Glenham, NY 12527

Dear Mr. Smith:

The intent of this resignation letter is to formally inform you that I will be resigning from my position with Linear Printing Inc., effective on March 16, 2018. I will be relocating to the Washington, DC metropolitan area in the near future.

I have greatly appreciated being part of the Linear Printing Inc. and the opportunities that have been provided to me during the last several years. It has been a pleasure to work in such a supportive and stimulating environment of the company and I will truly miss my colleagues that has become my good friends.

Please let me know if I can be of any help during the transition with a new employee. You can still reach me at the above address if you have any questions or need any further information.


Your Signature 

Kate Adams
Assistant Editor

Email Relocation Resignation Letter Example

Subject: Adams, Kate – Resignation

Dear Mr. Smith,

This letter serves as my formal notification of my resignation from Linear Printing Inc., effective March 16, 2018. I will be relocating to Washington, DC in the spring in order to be with my family during these trying times.

Any written matter can be mailed to me in care of Alice Nguyen, 8852 Trinity Street, Mottville, NY 13119, until further notice.

Thank you for all the opportunities and wonderful experiences I have gained while at Linear Printing Inc.

I have enjoyed being a part of the design team, and wish you all the successes in your future endeavors. If there is anything I can do to help with your transition to my replacement, please let me know.


Kate Adams

Relocations can either be a great experience or a negative one for the employee. But if the relocation becomes a problem for the employee, then a resignation letter should be created. Listed above are some tips as well some examples on how to to create a relocation resignation letter.

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