Termination with Cause Letter

Last Updated: April 28, 2024

Termination with Cause Letter

[Company Name]
[Company Address]
[City, State, Zip Code]
Ms. Lesa Shaw
[Employee’s Address]
[City, State, Zip Code]

Subject: Termination of Employment
Dear Ms. Shaw,

This letter serves as formal notice of your termination from your position at [Company Name], effective immediately. This decision is not made lightly but follows a thorough review and consideration of your conduct and performance, which have been found to violate our company policies and standards.

Despite previous warnings and opportunities provided for improvement, there have been continuous instances of [specific reason for termination, e.g., unapproved absences, failure to meet performance standards, violation of company policies]. Specifically, on [dates], it was observed that [detailed description of the misconduct or performance issue]. Such actions are in direct breach of [mention the specific company policy or performance expectation].

We have taken the following steps before arriving at this decision:

Verbal Warning: On [date], you were given a verbal warning by [supervisor/manager’s name], which was documented in your employee file.
Written Warning: A written warning was issued on [date], outlining the consequences of not adhering to company policies and performance standards.
Final Warning: Despite the above warnings, insufficient improvement was observed, leading to a final warning on [date].
Attached to this letter, you will find a detailed account of the incidents leading to this decision, documentation of all warnings issued, and any other relevant documents.

Please be advised that you are entitled to [mention any benefits, like severance pay, if applicable], as per company policy and your employment agreement. You will also receive information regarding the continuation of your health benefits and how to handle your 401(k) plan.

Your final paycheck, including any accrued vacation or sick leave, will be processed and mailed to you by [date]. You are requested to return any company property, such as laptops, mobile devices, and keys, by [specified date].

We recommend that you review the attached documents carefully. Should you have any questions or require further clarification, please contact [HR department contact information or specific person].

While we regret the necessity of this action, it is important to uphold the standards and policies that ensure the well-being and success of our team and company. We wish you the best in your future endeavors.


[Your Name]
[Your Position]
[Company Name]
[Contact Information]

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