10 Business Email Examples & Samples

10 Business Email Examples & Samples


A business email is written and sent for several different purposes. It is an effective tool for communication in which information may easily be distributed through a single click of a button. This professional email form of instant communication allows an individual to present oneself or a company through a series of text.

As business communication etiquette goes, the ease of sending formal emails doesn’t necessarily mean it becomes easy for us to know what is proper to say in different contexts. Here are some examples to show you how it’s done in various business contexts.

Small Business Example

small business example
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Interview Email

interview email
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Free Business Sample

free business sample
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Introduction Email Example

introduction email example2
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Reminder Business

reminder business
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How to Start a Business Email

We all know that we’re meant to start a speech template with a bang. It’s quite different when you start a business email, as there are certain factors that need to be considered.

You might be sending an important email to your boss, so you wouldn’t want to start your email in pdf with a random quote or joke. Address your recipient professionally by stating their name. You can be casual with the way you begin your email, as long as you still remain polite and respectful. A simple greeting won’t hurt; as a matter of fact, it’s considered to be more inviting.

How to Write a Business Email

In a business email, it’s important to maintain professionalism.

  • Start off by creating a brief and informative subject line. Your recipient must be able to grasp the gist of your email through this line.
  • The body of your email should be able to properly address your recipient and relay a message that may be easily understood.
  • Finally, it’s best to include an email signature. This will provide your recipients with the significant details that they must know about you.

Formal Business Sample

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Thank You Business Example

thank you business example
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Persuasive Email

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Expansion Business Sample

expansion business sample
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Follow Up Business Email

follow up business email
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  • DOC

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5 Tips for a Better Business Email

  • Make it concise. No need to beat around the bush, your recipient may not have the time to spare.
  • Start with a positive tone. Even when you’re about to deliver unpleasant news, you need to make your reader feel comfortable.
  • End with a call to action. Providing a call to action serves as a clear purpose for your email. It will encourage your recipient to act accordingly.
  • Limit the use of emoticons. Or don’t use any at all. Some business email marketing allow emoticons only if you have developed a good business relationship with your recipient. This may also be used for emails that are more casual than they are formal.
  • Always proofread. Business emails are meant to be professional. This would meant that it’s essential to use proper language and format.

Use of Email in Business Communication

There’s no denying that the use of an business meeting email has made it easier for a company to communicate with its internal and external forces. Although it can never replace face-to-face communication, it still serves as a good alternative for times when it is necessary.

Employers may communicate with their employees efficiently and the same happens vice versa. It allows applicants to apply for jobs through email without having to visit the company’s office and wait to be entertained. It also serves as a good means of information dissemination.

Business executives no longer need to make announcements using printed materials. Urgent information is sure to arrive to its corresponding recipients at the nick of time. Additionally, it’s quick and easy to produce.