Confirmation Email
What better way to keep your loyal customer stay than sending them a confirmation email regarding their order, reservation, application, subscription, and so much more? The confirmation professional emails are pretty much the email they want to receive every day due to its positive news and information.
However, the downside of this is that it is sent through email. People receive spams email almost every day, the ones that do not have proper information, or emails that have a joke or fake news, and they are aware of that. So, it is important that your confirmation email should be trustworthy and reliable. To help you with that, scan through our examples here.
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What Is a Confirmation Email?
A confirmation email is an email that is sent to a person in order to confirm about something that involves to their application, subscription, membership, and so on. The confirmation email is also used to notify the recipient about the confirmation of a reservation, a response to an invitation email, receipt of various products sold or service rendered, or travel arrangements.
How to Write Confirmation Email
Confirmation emails are simple, concise, and can easily be written by using a simple format. Here’s how to write a confirmation email.
- Provide a letterhead. Although letterheads in a confirmation email are commonly used in business emails, it is also acceptable to use it other than business to make it look like a formal email.
- Start with a proper and appropriate salutation. When sending a confirmation email, it is best to use the proper salutation and the person’s name and title along with it. Some email uses the traditional “Dear Ms./Mr.” followed by their last name.
- Write the confirmation statement directly in the first paragraph. There’s no need for introductions.
Provide necessary details and a follow-up information. - End it with closing remarks, and make sure to use the proper closing remarks.
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The Importance of Email Confirmation
Email confirmations are very important not only for the sender so that they will have a record but also for the recipient. It might be confusing to them thinking that their application or something else is confirmed but they did not receive any confirmation email message. They will think that it was rejected because they have not received any confirmation email.
Not only that, the confirmation email in pdf is also important so that the customer will know that their order went through properly and that they will expect it to be fulfilled and be delivered on time.
Tips for Writing a Confirmation Mail
While there are no rules in writing a thank you email, it is best to keep in mind that it should be written formally to make it look professional and trustworthy. So, here are the tips in writing a confirmation email.
- Provide a reliable subject. Many people today are aware of the danger of opening a file without a proper subject line. They might think that it is a spam or a virus.
- Use the right format. Email signature today are used professionally so it will be taken seriously. the confirmation email should be too.
- Make it trustworthy. People receive hundred of emails a day. If you’re not careful they might think your confirmation email is one of those or think it a joke.
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