19 Thank-You Email Examples & Samples

19 Thank-You Email Examples & Samples


In applying for a job opportunity, or handling business transactions, we usually exchange professional emails with other people. We are familiar of sending hand written letters as a means of communication before emails existed. Emails, like conventional letters, especially when used for any business transaction must be professional and must be sent using a professional email address.

People nowadays are getting used to using emails as a means of communication in the business world. Emails, just like any other product of technology, basically made life easier for people to communicate with each other. These days, when applying for a job, for instance , people send emails containing their email resume and cover letter attachment.

Interview Thank-You Email Examples

Job Interview Thank-You

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  • DOC

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Interview Thank-You Example

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  • DOC

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Event Thank-You Email Examples

Event Attendance Email

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  • DOC

Size: 3 KB

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Post-Event Wrapup Thank-You Email

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  • DOC

Size: 3 KB

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Follow-Up Thank-You Emails

Follow-Up Thank-You Example

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  • PDF

Size: 249 KB

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How to Write an Interview Thank-You Email

You want to send a thank you email after interview? Here are a few points to remember:

  • Be original. A lot of thank you letters out there may sound similar to yours but, hey, points for originality.
  • Be sincere. Always show your utmost sincerity to let them know how much you appreciate their effort in conducting the interview.
  • Express your interest. Though you’re not sure how your interview turned out, let your interviewers know you really want the job.
  • Keep it brief. Remember, your employer’s time is precious so keep your letters as short as possible.
  • Thank everyone. Not only the people who showed their faces to you, but everyone who made the email interview possible.

Take note that the subject line of a thank you email must contain the words ‘thank you’, and what you like to add (if you’re an applicant, you can always add either your name or the position you’re applying for, or both). If you want to know how the interview went or any other feedback, you can always send them a feedback email which basically requests for a feedback on how your business with them went. You may refer to feedback email examples which will surely help you in writing one.

Personal Thank-You Email

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  • DOC

Size: 3 KB

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Thank You after Resignation

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  • DOC

Size: 3 KB

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Business Thank-You Email

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  • DOC

Size: 3 KB

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Donation Thank-You Email

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  • DOC

Size: 3 KB

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Formal Business Thank-You Sample

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  • DOC

Size: 3 KB

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Farewell Thank-You Email

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  • DOC

Size: 3 KB

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Job Offer Thank-You Email Example

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  • DOC

Size: 3 KB

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Sample Thank-You Email

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  • DOC

Size: 2 KB

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Writing a Thank-You Email after a Meeting

If anyone, whoever they may be, arranged a meeting for you, send them a thank you letter to express your gratitude for sparing a little bit of their time to talk to you. You might want to look at the email examples in PDF format found in this article and remember the following suggestions before writing your email:

  • Express your point directly. You are writing to someone who may not have as much leisure time as you do, so express the reason as to why you are writing. No one wants to read a letter which does not clearly express the writer’s point.
  • Keep it professional. You might be writing to a potential employee or business partner so try to sound as professional as you possibly can. You want to impress them by sounding professional. That said, do make sure to avoid asking personal questions.
  • Write everything necessary. If you are expecting a response, say you are looking forward for their response. If you are looking forward to another meeting, say it. Say everything you want to say (but remember to keep it short and avoid unnecessary comments).
  • Organize your writing. Do not jump from one point to another. This will help keep your letter clear and on point as well as to avoid confusing your receiver.
  • Keep it concise. Any thank you letter should always be short and simple. Who would spend so much time writing a long letter? And no one wants to read a very lengthy thank you letter.
  • Review and revise. Check if you have grammatical errors, spelling errors (especially names), or any error you could find. Be sure to review everything before clicking send. You wouldn’t want to send an apology letter next to a thank you letter, right?

Thank-You Email to Mentor

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  • PDF

Size: 88 KB

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Thank-You Email to Customer

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  • DOC

Size: 3 KB

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Formal Personal Thank-You Email

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  • DOC

Size: 3 KB

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Resignation Thank-You Email

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  • DOC

Size: 3 KB

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Thank-You Email to Client

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  • DOC

Size: 3 KB

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Leaving Company Thank-You Email

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  • DOC

Size: 3 KB

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Guidelines in Writing a Thank-You Email

If you want to write a professional thank you email, you must, of course, consider a few guidelines. Do not worry though, if you do not want to write, you can always refer to a few meeting email samples found in this article.

  • Always write on the subject line. This way, the receiver will know what the letter is about. If not, he/she may end up thinking of it as a spam.
  • Send the letter immediately (usually after 24 hours). Do not wait for a few days to send it. Your receiver might be confused if you start thanking them of a meeting they don’t quite remember.
  • Make different emails for different people. It is better not to get confused with your own emails, organize and indicate which formal email is for whom.
  • Thank them again. Before ending the letter, do not forget to thank them one more time in order to emphasize your gratitude.
  • Proofread, and revise. As always, do not be in too much of a hurry. Proofread as much as you can. Find as many errors as you can and improve your email in pdf as much as you can.