Formal Business Letter

There are many ways and mediums one can use to communicate and correspond with people, which is highly dependent on the objective, context, theme, and tone of the conversation. A formal business letter is a type of letter one can use to correspond and communicate with people in a formal business setting.

1. Formal Business Letter Template

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2. Writing Formal Business Letters

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3. Useful Phrases for Formal Letter Writing

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4. Formal Business Letter Examples

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5. Lesson Plans for Formal Letter Writing

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6. Formal Business Letter Example

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7. Writing A Formal Email Letter

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8. Formal Business Letter Sample Format

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9. Business Formal Letters and Reports

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10. Writing Formal Business Letter to President

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11. Rubric for Formal Business Letter Writing Assessment

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What Is a Formal Business Letter?

A formal business letter is a type of letter that people normally use to communicate with business entities in a business setting. People also often use this type of letter to create formal messages and disseminate business-related information to potential customers and employees. The formal business letter also requires the person to maintain a no-nonsense tone with a message that goes straight to the point.

How to Write a Formal Business Letter

Like a normal letter, a formal business has various elements and characteristics that it shares with other letters. Writing a formal business letter will not require that much hard skill and soft skills, which means it is very easy to create and write. You may also opt to use a formal business letter outline format or outline to help you in the writing process.

Step 1: List Out the Letter Address

Begin the letter by writing out the address of the person you are writing to. This address must be the location of the building the person is currently working in. Note the letter address should not be the recipient’s home address.

Step 2: Write Down The Greetings and Salutation

After listing out the recipient’s address, you will need to write the greetings and salutations of the letter. This will act as a short greeting and is usually in the form of “Dear, [Title, recipient’s name or surname].”

Step 3: Write the Content of the Letter

You must write the content of the letter after finishing creating the greetings and salutations. Be sure to maintain proper formatting of the paragraph, and have a short but succinct introduction.

Step 4: Sign Off the Letter

When you have finished writing the content of your letter, you will need to sign off and write a letter closing. You must also sign the letter with your signature as a formal way to sign off your letter.

FAQs

What are the elements of a formal business letter?

The formal business letter has similar elements to that of a normal letter. The formal business letter should have a letter address, a salutation, the content of the letter, a letter closing, and the signature of the sender.

When should one use a letter envelope for their formal business letter?

A formal business letter should always have a letter envelope no matter the context. This is to ensure that the contents of the letter are kept confidential and will only be opened by the recipient of said letter.

Can a formal business letter be sent as an email?

Yes, you may use an email as a digital medium for a formal business letter instead of a physical one. Be sure to properly send the email through the correct email address, instead of writing down the letter address of the person.

The formal business letter is a type of letter that people use to communicate formal business-related messages to one another. A well-written business letter is straight to the point and can succinctly relay the intended message with little to no room for miscommunication or misunderstanding. Therefore, it is important to know how to write and send a formal business letter.

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