A report is a written statement intended to report a certain issue or topic, presented to a particular audience who will analyze the information written in order to address the said issue or topic. Some reports can be summarized and presented through a short report.
In report making, one needs to be aware that a report must contain facts and other important information about certain issues and are usually written in an organised format, report structure, or outline. We might be a bit familiar with report making from school, and some might still practice it at work.
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How to Write a Business Report
A business report is an organized written statement containing information about a specific business topic which is presented specifically for business purposes (e.g marketing report). How do we write a business report?
- Gather information. Gather all the information necessary to draw a possible conclusion and derive necessary recommendations.
- Know your objective. Why are you writing a report? What would you like to accomplish in writing a report?
- Know your audience. Who will be seeing your report? Determine whether your audience is familiar with the topic or issue your are reporting about.
- Organize everything and write. Organize all information and write them in a structured format or outline.
What to Write on a Monthly Report
A monthly report is a document intended to be sent to the manager or higher ups containing data varying from financial report, employee performance, liquidation of expenses, or ongoing projects of a certain department. What should be on a monthly report?
- All relevant information. That means everything, as long as it is relevant to the department and the company.
- Lists. This includes list of employees, list of on going projects, list of difficulties the team has encountered throughout the month and so on.
- Updates. Progress and feedback of on going projects, specially those the team recently started.
- Attachments. Attach necessary documents which would support the information presented in your report.
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Difference between a Report and an Essay
Many people still confuse the difference between a report and an essay. However, it is important to know the difference in order to avoid confusion. So how, exactly, do they differ from each other?
- Structure and format. Reports have a complex yet organized structure (i.e. executive summary, table of contents, introduction, body, conclusion, recommendation, etc.), usually divided into different sections with headings and subheadings. Essays have a simple structure of report which includes introduction, body, and conclusion, usually divided into different paragraphs and may or may not contain headings and subheadings.
- Content. Reports are usually supported by facts, graphs, tables, and figures, drawing a conclusion while at the same time providing recommendations. Essays are supported by facts but do not usually have graphs, tables, and figures. The writer usually draws a conclusion without providing recommendations.
- Purpose. Reports are purpose-driven pieces of writing which are presented to a specific audience in order to discuss and analyze a certain issue. Essays may present arguments containing the writer’s opinion addressed to a general audience usually to discuss a certain topic, as well as inform and encourage the audience to a call to action.
- Tone. Reports usually sound formal report and professional. Essays are written in a less formal manner, sometimes in a casual tone.
Aside from having obvious differences, reports and essays also have similarities which makes it quite difficult to differentiate them from each other.
- Reports and essays discuss specific topics, promoting critical thinking and reaching a conclusion based on the analysis of the facts presented by the writer.
- Reports and essays contain well-researched facts and important information regarding a certain issue or topic, thus both can be considered as a reliable source of information.
- Reports and essays are equally useful means of communication in the business industry.
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Purpose of a Report
Different reports serve different purposes. For instance, an incident report or accident report is written to report the details of an incident or accident (i.e. number of parties involved, number of injured, number of casualties, etc.).
Reports, in general, are well-organized and well-structured documents aiming to provide important information on a particular issue to be examined and analyzed by a specific audience or party. Reports must always be accurate and clear in order to draw a clear conclusion and provide further recommendations regarding the issue.
How to Make a Book Report
Book report are every student’s nightmare. Every student may hate the idea of making one, bit it is not as hard as writing an executive summary on a business report. Here are some useful tips for you.
- Read the book. You cannot make a book report without reading the book itself. Read the book and write important notes.
- Be clear and organized. Write clearly. You do not have to write too long, as long as it is clear enough to be understood. Follow the proper structure.
- Draw a conclusion. Read your notes. What can you conclude from them?
- Reread and edit. It is always best to submit a polished report.
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What to Include in an Executive Summary
An executive summary, as its name suggests, is a document which basically summarizes a long report of any kind (e.g. lab report, expense report, etc). In a lab report, an executive summary may be considered as the capsulated form of the official report.
Depending on the length of the official report, executive summaries may occupy a page or two. They do not have an official structure. However, one must follow a few guidelines in order to keep the report organized. In writing an executive summary, the writer can include the following:
- Short introduction. This will contain your objectives, background and a short introduction of your company. Remember to keep it short.
- Summary of each section. Summarize each section and write them down in the same order and structure as the actual business report.
- Clear and concise language. Talk in a professional yet understandable manner. You would want to make your summary easier for the general audience to read.
- Matching content with the official report. It is important to remain consistent throughout the whole report. This will minimize confusion on your part and on the part of your readers.