Weddings are a one-time thing for most of us. Couples would fancy a well-planned event that makes the day priceless with all of their special people present. However, if something derails from the schedule, it could ruin the whole mood. That’s why an event itinerary is important so that everyone attending the event knows what to expect and where to go. By doing this, you erase any unnecessary elements that can potentially sabotage this one-in-a-lifetime event. So, if you want to create an excellent one, we have 15+ Event Itinerary Samples that you can pull out to create one fast. Nonetheless, we also added a well-thought-out guide that will help you create an excellent event itinerary. Go on and check below and see it for yourself.
An event itinerary is a document that wedding planners or event organizers provide to the attendees and participants. An event itinerary is important because, depending on the information it provides, it can help mitigate any travel and attendance issue. Some event itineraries have the general direction and landmarks of the event venue, so they can really help people in ensuring where and when they are going.
As a coordinator or an organizer, knowing the whole transit process of the attendees should be necessary. However, you may be wondering, ‘how do I put myself in their shoes?’ Well, the answer to that is simple. You use travel apps that can help you provide people with directions. So, listed below are some of the best trip planner apps available in the market.
City Mapper is one of the best travel apps on the market. Why? Well, for one reason. It allows people to traverse the urban jungle with knowledge of a local. So, you can be sure that people won’t get lost using this app, and so are you. Although this is not good for formal events such as weddings, this is perfect for seminars and conferences and corporate events such as annual dinners and team building.
The Expedia App provides is also a nice app for weddings and other formal meetings because they provide you with services such as booking hotels, plane tickets and so much more. This is also excellent for conference attendees that do not have enough time to do the boorish booking themselves. This could be your go-to app for emergency accommodations.
This is the best planning app that your team should use. Guides by Lonely Planet, not only provides you with maps and information, but it also gives out travel guides that will surely suit your attendees. It’s easy to use and will surely make their experience better in the process. This application also provides food travel guides that can invigorate your participants. In any way, this will help you become more creative.
Once you’re all set to start creating the best itinerary, you only need to take a few steps to finish it. So here are the steps that you can use in creating this exceptional printable document.
A layout is necessary for event programs. Why? Because you can use them as an invitation if you need one. It will cost-efficient and people would love it because it will already have the details for the event; both the program and the schedule. If possible, make sure that your wedding or event template will have the same concept as the other documents.
After the layout, it is now your time to add the details. You should start with the program first. Why? Because programs hardly change, except on times when they need to be changed. So what you really need to decide first is a good program so you can set who needs to come and who’re the VIPs.
If your event would go for 3 days, make sure that you have plotted all of these in a schedule. In this way, people can prepare their lodging or accommodation to suit the schedule. If your corporate events say that it will be for 5 days, but people are leaving the next day, and you expected that they’ll leave in the afternoon—it could ruin your drive. So make sure that you set a good schedule.
Since this is an itinerary, you should include specific details of the venue. You should include general directions guide and other travelogues that can help you make the attendee’s experience memorable. You are also positioning yourself for more opportunities in the future by doing this.
An event agenda is a general flowthrough of the event. It lists out the general direction of the event for the whole duration, ensuring that everyone understands where the whole event is going.
An itinerary in tourism is a set of scheduled trips and visits that you or your team will have. Your company usually do the preparation for this with the help of travel agencies that will also provide your guide for the whole trip.
The five phases of an event planning process are:
4. Event Proper
The event planning process is both gruesome and rewarding. The best things in life come and go. It is only by influencing these factors that event organizers see more of the world and give more to it. Creating an event itinerary, only one of these efforts that they or you could do. Remember, people travel for the experience, so make their experience worthwhile.