- FREE 5+ Event Planner Contract Examples & Templates [Download Now] | Examples

5+ Event Planner Contract Examples & Templates [Download Now]


An event planning contract is a document that spells the terms of engagement between you, the event planner, and the client. It contains details of the event planner, the client, event description, payment schedule and terms of canceling the event.

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Because contracts are legally binding by nature, you must be careful when creating your document. In this article, we show you 5+ event planner contract examples and templates to start with. These templates are fully researched, proofed, and are detailed so you don’t miss any detail that might expose you to lawsuits. Also, check out these event contract examples and templates for more inspiration.

Event Planner Contract Examples & Templates

1. Conference Event Planner Contract

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  • PDF

Size: 323 KB

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This is a sample contract template signed between you and a customer to provide certain specified event planning services. The template is what you need to draw inspiration from when creating a contract with your client. It shows clearly the parties involved in the agreement, the date of the event and what you are supposed to do.

The contract template is comprehensive, capturing everything to the last detail. This means that you won’t forget anything that might prove costly later on. Remember that a contract is a legally binding document so you must be very thorough.

This template is downloadable in a PDF document file that you can easily edit. By seeing how the details of the contract have been laid out, it’s easy for you to create a professional contract that sets the framework of your engagement. Download your copy today.

2. Event Planner Contract & Application

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File Format
  • PDF

Size: 218 KB

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If you are an event planner, you no doubt have entered into several contracts to provide your services. Being an event planner, your clients expect you to guide and plan their events successfully to the end. A contract helps you to define your expectations and spell out the terms of service between you and your client.

This template is a sample event planner contract that you can use as a guide to craft your own agreement simply and quickly. It features a professional layout and design so you don’t have to fret over these. It captures the event description, the planner duties, payment, and cancellation among other things.

This template is professionally designed by legal experts and you can be sure it captures every essential detail that needs to be in such a contract. This way, you can’t forget an important thing.  It is much better to use than having to craft your contract from the scratch.

3. Wedding Event Planner Contract

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File Format
  • PDF

Size: 104 KB

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If you are a wedding planner, you know you are working within very tight deadlines. A contract helps you to spell out the scope of service that you will provide. Your agreement for service providers should have clear expectations and manageable deadlines. If you lay out the services in general terms, you are opening up possible lawsuits with regard to unmet expectations.

This template helps you to establish a framework within which you will be working to deliver on delivering a wedding. It even sets out the terms of cancellation. Sometimes, an event simply won’t go as planned and the host may decide to cancel it. With a cancellation clause in the contract, it ensures that you get paid for all you have already done.

4. Event Planner Contract Example

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File Format
  • PDF

Size: 5 MB

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A contract between you and your client helps to protect both parties in the agreement. It prevents a situation where a client contracts you to plan their event only to pull out in the very last minute. With a contract, you don’t have to waste your time because the exit clause means you get paid even if the client cancels the event.

This contract example contains the parties that have entered into an agreement, the duties of the event planner, the duties of the client, and event description among other things. It is available in a PDF document file that you can edit without requiring special program or skill. Also, it is fully customizable so you can add or remove items as you see fit.

With the template, crafting your contract is very easy as you don’t have to start from scratch. Nor do you need to stretch your memory thinking of what to include in the contract. Everything is done for you already.

5. Event Planning Services Contract

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File Format
  • PDF

Size: 81 KB

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Whether you are an experienced or amateur planner, you must always make sure that your handbook has these four golden words: get it in writing. It’s possible for promises made during a conversation to be forgotten altogether. Getting these promises in writing will help to protect you and your business in case of lawsuits.

This event planning services contract helps you to specify the services that you will provide so as to avoid confusions later on. After you’ve signed the contract, your responsibilities won’t have to go beyond them.

The template also specifies clearly your payment schedule. It includes when you will be paid the initial deposit, as well as how future payments will be handled. The template ensures that all taxes and fees are included in the payment. Finally, the contract includes the term of cancellation and what happens thereafter. This means you won’t have to go at a loss in case the client decides to cancel the event at the last minute.

6. Special Event Planner Contract

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File Format
  • PDF

Size: 151 KB

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This event planner contract template gives you a guideline on how to put together your own contract. It includes the basics of a contract like defining the parties involved and the specific event planning details that you will be providing. This is especially important because it limits your responsibilities to the services you have indicated in the contract. Also, the template lets you spell your terms of payment. In case the client cancels the event, the contract will ensure that you get paid.

This template is downloadable from the internet and is editable and fully customizable. You can add or remove some sections as you see fit. Get the template today and start crafting a professional contract to guide your relationship with the client.

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