11+ Maintenance Contract Examples & Samples in PDF

A maintenance contract is simply defined as a contact wherein two parties create an agreement with one party maintaining the asset of the other party. Maintenance contracts focus on maintenance on assets across different industries, specifically for various office equipment, buildings, landscapes, computers, and other technologies.

Creating a maintenance contract is not difficult, but it requires necessary information for it to be effective. To help you create a maintenance contract, we have provided some examples (in PDF) that you will find useful when you will be creating your own contract.

Maintenance Contract Sample

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Size: 61 KB

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Annual Maintenance Contract

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Size: 407 KB

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Mobile Maintenance Contract

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Size: 320 KB

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Ground Maintenance Contract

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Size: 2 MB

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Home Maintenance Contract

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Size: 680 KB

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Hardware Maintenance Contract

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Size: 340 KB

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Maintenance Contracts—Defined and Explained

A maintenance contract, in its most basic sense, is an agreement to maintain something. As previously mentioned, a maintenance contract can be applied in multiple industries. Although manufacturing companies (construction, automotive, engineering, pharmaceuticals, electronics, steel, food and beverage, chemicals, steel, aerospace, etc.) are the businesses that mostly use these contracts, they can be used in other businesses as well. These days, information technology (IT) and healthcare companies need to main a high level of maintenance similar to manufacturing companies.

The contents of a maintenance contract varies for different industries, but it’s safe to say that all types of maintenance contracts retain the essential details such as expectations, timelines, requirements, and price. Most of the time, a maintenance contract proposal is created by the contractor or individuals/firm who will be doing the maintenance work and presents the said proposal to the client for negotiation. Once the terms and conditions have been finalized, the actual maintenance contract will be now created for review and signing of both parties.

Generally, a maintenance contract cancellation letter is needed if one or both parties decide to end the contract. Cancellation letters normally acts as a formality as courtesy still needs to be observed even if maintenance services were not on par when it was initially expected.

Maintenance Contract for Complex Asset

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Size: 419 KB

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Maintenance Contract for Techincal Services

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Size: 610 KB

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Highway Maintenance Contract

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Size: 24 KB

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Unit Group Maintenance Contract

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Size: 58 KB

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Home Repair and Maintenance Contract

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Size: 2 MB

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How to Write a Maintenance Contract Letter

  • At the beginning of the contract, create a section for the official definitions to be used in the contract. Don’t forget to define the two parties to the agreement (provider and client) by listing each company’s full legal names.
  • The maintenance services that need to be performed should be mentioned early in the contract. It is suggested to go into detail the services that will be provided.
  • The compensation structure for the services to be performed should also be discussed.
  • Draft a section discussing warranties or promises made by either party.
  • Also draft guidelines specifically in dealing with legal disputes.
  • Include provisions for terminating the contract.

We hope you found this article to be informative as well as helpful when you will be creating your maintenance contract. We also provided some examples (all in PDF) that will help you in creating an effective contract which will not cause any problems for you and the other party. You may also see Sponsorship Contract.

As previously stated, maintenance contracts are used in various industries. Although manufacturing companies are mostly the ones that use these contracts, other industries have utilized these types of business documents as well such as healthcare, IT, and retail industries respectively. You may also see Draft Contract.

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