8 Petty Cash Receipt Examples and Samples

8 Petty Cash Receipt Examples and Samples


Every organization or company surely has cash funds readily available for sudden or unexpected expenses. This fund is known to be petty cash. In a business, all expenditure must be accounted for to cash flow and other related reports needed in assessing the business.

The petty cash receipt examples in the page may provide information and inspiration in making a constructive receipt or a security deposit receipt. All of the samples are available for download by clicking on the download link button below each sample. Go ahead and scroll down for more samples and topics.

Printable Petty Cash Receipt

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  • PDF

Size: 82 KB

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Blank Petty Cash Receipt

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  • PDF

Size: 77 KB

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Receipt for College Petty Cash

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  • PDF

Size: 105 KB

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Petty Cash Advance Receipt

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  • PDF

Size: 17 KB

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What Is a Petty Cash Receipt?

A petty cash receipt is a document used to record small payments taken from an organization or company’s petty cash fund for unexpected expenses. Cash receipt examples and receipt examples in excel found in the page may be used as basis to understanding what a petty cash receipt really is.

How to Fill Up a Petty Cash Receipt

Petty cash receipts are a common sight in workplaces that constantly need to draw out funds for small expenses involved in the operation of a business. Petty cash receipts only have a simple goal of recording an expense so it can be processed and funds can then be withdrawn to replenish what was taken.

The following items should be present in a petty cash receipt:

  • the date the petty cash receipt is prepared
  • name of the person receiving the requested fund
  • amount of the payment
  • a brief description of what the payment was for
  • department requesting the payment
  • signature of the person authorizing the petty cash request and receipt date of payment
  • signature of the recipient accepting the amount and date amount was received

Receipt for Petty Cash Request

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Size: 80 KB

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Simple Petty Cash Receipt

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  • Docx

Size: 6 KB

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Envelope Receipt for Petty Cash

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Size: 101 KB

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Petty Cash Reimbursement Receipt

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  • PDF

Size: 182 KB

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What Is the Purpose of a Petty Cash Receipt?

Petty cash receipts are issued due to the following reasons:

  • Record for small value purchases made in the operation of the business
  • To determine expenses made and the remaining amount of petty cash fund available
  • Petty cash receipts at the same time are made basis in replenishing the petty cash fund

Related receipts such as donation receipt examples can be drafted by understanding how petty cash receipts are made.

Managing Petty Cash Expenses

Keeping track of expenses made through petty cash is important to effectively handle expenditure done at the small level.

  • Create categories in which expenses are made
  • Expenses must be logged under categories
  • Total value of receipt examples must be equal to the initial petty cash amount to determine no purchase was missed or unaccounted for
  • Receipts must equal the difference from the initial cash and remaining cash before reimbursement
  • Total reimbursement of petty cash funds must equal the total receipts to bring the fund back to original balance

To get you started right away, check out some fully modifiable receipt examples in MS Word doc format.