36+ Expense Report Examples & Samples in PDF | Google Docs | Pages | DOC


It can be easy to lose track of money. On any given day, we spend on various things whether it is important or not. As individuals or as groups, we need something to help us keep a record of our various expenses. Having said that, an expense report is just what anybody will need for that exact purpose. If you’ve never encountered this before, then you’re in luck. Read on to learn about this useful document and to choose the best expense report template from our extensive list.

218+ FREE REPORT Templates - Download Now Adobe PDF, Microsoft Word (DOC), Microsoft Excel (XLS), Adobe Photoshop (PSD), Google Docs, Apple (MAC) Pages, Google Sheets (SPREADSHEETS), Apple Numbers, Microsoft Publisher, Adobe Illustrator (AI)

Expense Report Form Example

Details
File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

Download

Travel Expense Report Template

Details
File Format
  • Google Docs
  • MS Word
  • Apple Pages

Size: A4, US

Download

Auto Expense Travel Report Template

Details
File Format
  • Google Docs
  • MS Word
  • Pages

Size: A4, US

Download

Construction Auto Expense Report Template

Details
File Format
  • MS Word
  • Pages
  • Google Docs

Size: A4, US

Download

Monthly Expense Report Template

Details
File Format
  • MS Word
  • Pages
  • Google Docs

Size: A4, US

Download

Trip Expense Report Template

Details
File Format
  • MS Word
  • Pages
  • Google Docs

Size: A4, US

Download

Employee Expense Report Template

Details
File Format
  • MS Word
  • Pages
  • Google Docs

Size: A4, US

Download

Business Expense Report Template

Details
File Format
  • MS Word
  • Pages
  • Google Docs

Size: A4, US

Download

Simple Expense Report Template

Details
File Format
  • MS Word
  • Apple Pages

Size: A4, US

Download

Monthly Expense Report Template

Details
File Format
  • MS Word
  • Pages

Size: A4, US

Download

Travel Expense Report Template

Details
File Format
  • MS Word
  • Pages

Size: A4, US

Download

Business Expense Report Template

Details
File Format
  • MS Word
  • Pages

Size: A4, US

Download

Travel Expense Report

Travel Expense Audit

Details
File Format
  • XLS
  • XLSx

Size: 16 kB

Download

Business Expense Report Example

Small Business Report

Details
File Format
  • PDF

Size: 537 kB

Download

Business Travel Expense Report

Monthly Business Income and Expense

Details
File Format
  • PDF

Size: 75 kB

Download

Mileage Expense Report

Monthly Foster Parent Mileage

Details
File Format
  • PDF

Size: 63 kB

Download

Monthly Expense Reports

Routine/Monthly Travel Expense Report

Details
File Format
  • PDF

Size: 33 kB

Download

Printable Monthly Expense Report

Details
File Format
  • Doc
  • Docx

Size: 8 kB

Download

Personal Expense Report Samples

Monthly/Quarterly Personal Expense Report

Details
File Format
  • Doc
  • Docx

Size: 10 kB

Download

Personal Business Expense

Details
File Format
  • XLS
  • XLSx

Size: 206 kB

Download

Annual Expense Reports

Annual Budget Report

Details
File Format
  • PDF

Size: 7 kB

Download

Annual Business Expense Report

Details
File Format
  • XLS
  • XLSx

Size: 167 kB

Download

Event Expense Reports

Expense Summary Report Example

Details
File Format
  • PDF

Size: 52 kB

Download

Expense Claim Summary

Details
File Format
  • XLS
  • XLSx

Size: 149 kB

Download

Monthly Report

Details
File Format
  • PDF

Size: 93 kB

Download

Weekly Expense Reports

Printable Weekly Expense Report

Details
File Format
  • PDF

Size: 5 kB

Download

Sample Weekly Expense Report

Details
File Format
  • PDF

Size: 53 kB

Download

Generic Expense Report

Generic Travel Expense

Details
File Format
  • PDF

Size: 280 kB

Download

Employee Expense Report Samples

Free Employee Expense

Details
File Format
  • PDF

Size: 41 kB

Download

Employee Monthly Expense

Details
File Format
  • PDF

Size: 4 kB

Download

Employee Travel Expense Example

Details
File Format
  • PDF

Size: 37 kB

Download

Sales Expense Report

Monthly Sales Expense Report

Details
File Format
  • PDF

Size: 19 kB

Download

Daily Expense Report Examples

Record of Daily Expenditure

Details
File Format
  • PDF

Size: 246 kB

Download

Office of Finance

Details
File Format
  • PDF

Size: 136 kB

Download

Project Expense Report

Details
File Format
  • PDF

Size: 6 kB

Download

Standard Expense Report

Details
File Format
  • PDF

Size: 306 kB

Download

Vehicle Expense Report Sample

Details
File Format
  • PDF

Size: 3 kB

Download

What Is an Expense Report?

An expense report, by its own simple definition, is a professional business report that details an individual’s exact expenses for documentation purposes. These tend to come from corporations that are spending on behalf of their employees. With an expense report, one can easily learn about where your employee has been, what he or she has spent on, and how much. There are multiple variants of these reports, with each serving its own unique purpose. A monthly expense report, for example, keeps track of all expenses within a given month. Then there’s the travel expense report, which helps document everything that’s been spent by an individual on any given business trip. There’s also the employee expense report, which is centered on a specific individual and his or her expenses.

How to Create Your Own Expense Report

Although you can easily download a printable expense report template, there’s nothing quite like learning how to make your own management report from scratch. Whether you decide to utilize an expense report software or write it up with more common programs, the following steps should prove to be of great use to you regardless:

Step 1: Start with Company or Personal Details

Before you begin with the nitty, gritty details, you must first enter your company’s details. This is usually found at the top of the document. Write down your company’s name, perhaps include the company logo, and insert the date and name of the person whose expenses you are tracking.

Step 2: Work on the Necessary Columns

There are multiple columns that need to show up on the expense report. Each column plays its own contributing role, so be sure to have the following: date of the items or service bought, the vendor, the client, the project, the account, the amount, and notes. You may want to include extra columns, although that will depend on the type of expense account you are working on.

Step 3: Insert the Itemized Expenses

This is where you need to get really specific with your details. Having already written the columns, now comes the part where you must list down the actual purchase order in chronological order. Remember not to skip out on things like the quantity of the items bought or the exact place where it was purchased from.

Step 4: Attach any Existing or Necessary Receipts

To complete the creation and use of your expense reports, it helps if you can somehow attach the receipts to it. This may or may not be necessary, depending on your company policy. Regardless, doing so will help with the documentation aspect of the reports at least.

FAQs

Why are expense reports needed?

Expense reports are useful in managing and keeping track of a company’s financial report status. By keeping track of all the expenses made by the employees for the company, the head of the company will be able to know if the company’s finances are being spent accordingly.

How does an expense report differ from an invoice?

The former serves as a form of employee report to serve as a tracker of expenses and as a determinant for any reimbursement. On the other hand, an invoice or a sales invoice in an instrument which, in most cases, demands payment from the buyer.

How can you better manage your expense reports?

There are a few ways for you to better manage your expense reports, with some examples being: setting clear policies on reports, providing clear training on the creation process, and auditing your expenses regularly.

Are you going to download a simple expense report template from our list, or is writing up your own sample expense report more appealing to you? Now that you’ve read our article from start to finish, that question should be much easier to answer. Take all of your newly acquired knowledge and be sure to put it to good use. Act now and you’ll be that much closer to keeping better track of your finances from here on out.

More Design