Voucher is a general term given to a document which usually attests or confirms a specific transaction. A voucher can be of different purposes, such as a receipt, a record of transaction, or a coupon used to redeem specific items.
Sample Receipt, on the other hand, is often used to describe a document which is issued as a proof of a sales transaction. Receipts can also serve as a record of the transaction and is given to the customer upon payment, or in some cases, a bill containing the total amount of money payable.
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What Is a Receipt Voucher?
A receipt voucher is a type of voucher which is typically issued by a certain business or an organization upon receiving payment in cash or check during a business transaction.
In some cases, a receipt voucher is used as an alternative of printable receipts. Typically, a receipt voucher includes the names of goods and/or services, total amount, date, and signature of the issuer and recipient. Like printable invoice and receipts, a receipt voucher can be used as a reference in auditing.
Difference between a Voucher and an Invoice
Both documents can be considered similar in a sense that they are both used to record a business transaction. However, there are certain uses of a voucher which cannot be applicable to an invoice, such as a coupon of certain goods or service. Thus, to avoid confusion, it is necessary to distinguish and familiarize the difference between a voucher receipt and an invoice.
- A voucher, as mentioned, is a business document used by a business or an organization as a confirmation of their transaction to another party. A voucher can be considered as a replacement for a receipt, and may be issued after receiving payment receipt.
- Meanwhile, an invoice, in most cases, serves as a bill listing all the items he/she has acquired from the service provider including the total payable amount, deadline for paying the said amount, and other details of the transaction.
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How to Prepare a Receipt Voucher
In preparing a receipt voucher, one needs to be cautious in order to provide the accurate information about the business receipt transaction.
- Understand the different types and uses of vouchers, especially the laws on how to use vouchers in your area.
- Identify the type of voucher to create. In this case, you are tasked to prepare a receipt voucher. Indicate this in the heading or the title part of your voucher.
- Choose a template or create one. There are easily downloadable receipt voucher templates to choose from. Still, you are allowed to create your own template using easily accessible tools online.
- Indicate the reference number. Make sure each voucher has a unique number. This is useful in record keeping.
- Input the contents. Write the predetermined contents in your voucher, such as indications of where to fill up (e.g. name (blank), amount in words (blank), etc).
- Upon the issuance of the receipt voucher to the client, carefully write all the information of the transaction. Recheck all the details before distributing the receipt voucher.
- Sign the voucher, and let your client sign in the place indicated.