The use of reports has not only been limited to an academic institution; many of the industries or organizations also use reports to communicate important business matters. Reports have been the go-to platform for discussing business-related matters because it is one of the best ways to interpret and evaluate different result that is useful in every operation. However, just because reports are easy to read, it does not necessarily mean that it is easy to write. There are things to consider in writing a report, one of which is the structure of the report. If you have been writing a report for quite some time now; then, it should be advantageous for you. And if you are not, then read on below as we provide tips and guidelines in writing a report.
A report is a form of document writing that presents information about particular events, issues, or findings. This document is usually presented concisely and in an organized format, depending on the specific audience and purpose. A report not only can be utilized on the academic setup, for it can also be used for organizations and businesses. Additionally, a report may be delivered orally, but most of the time, complete reports are always presented in the form of written documents.
Although reports are categorized into formal and informal reports, it is important that no matter what type of a report it is, it should follow a basic guideline to make it effective and easy to read and comprehend. Given that there’s a possibility wherein you have to create one report, whether academic or business use, it’s essential for you to know how to start your report writing. For this reason, we gathered below some of the basic guidelines for writing a report.
Before writing a report, you should first identify the purpose or objectives of your report. As mentioned above, your report might be for academic use, such as a research paper, or business use as a budget report. Establishing your report’s purpose serves as the foundation of how you will structure your report creation, so make sure to set the right objective before letting your hands go through your report document. Additionally, it is also important for you to identify who your readers are, for this serves as your determining factor, whether to write your report formally or informally.
Most of the time reports usually contain technical information and complex data, especially if we talk about business reports. This fact makes us think that creating one report is a daunting task to deal with. However, in writing any form of a report, conciseness and clarity should be the top priority. This means, in writing your report document, make sure to keep your report simple and concise. Understandably, it is unavoidable to encounter data relevant to report creation that is difficult to comprehend. In this case, you have to picture yourself conveying your report to an average audience. It would also be helpful if you avoid jargon and colloquial words that are too complex for your readers.
In writing your report, following the basic report format and outline is a must. The basic format and outline for reports serve as your guide on how to structure your report document. However, if your report is all about technical presentation, such as a progress report chart, take time to research the basic format and outline for this kind of reporting. There are also numerous templates and examples available above this guide, so feel free to check them out.
After finishing your report, don’t leave everything hanging for any possible errors, particularly for grammar and data in your document. Before wrapping up, make sure to make a run through with your report document by conducting proofreading. Spot any possible grammatical error or inaccurate data that would hamper your report’s overall presentation. If possible, read it out loud so that you can have the initial gist of what your report looks and sounds like by the time you’re about to present it. Nevertheless, if you wish to have a minor proofreading process, you can choose to have an outline draft first before you formally start your report writing.
In writing a report, the length depends on the purpose of your report document. Sometimes, writing one takes only one to two maximum pages for short reports. On the other hand, if you aim to write for technical reports, expect to have multiple pages and word counts. Nevertheless, it is highly recommended to keep your report writing as straight-on-point yet concise as possible.
Given that there’s a possible chance wherein you’ll be tasked to write a report any moment from now, it’s a good thing that you’ve landed here on our article. With our tips, examples, and templates above, for sure, you can now ace writing one report for your upcoming presentations. For this reason, make sure to leave your doubts behind and start creating one effective and professional report today!