9+ Vendor List Examples – PDF

The organization and arrangement of your suppliers as well as their contact details can make it easier for your business to connect with them whenever necessary. A vendor list, as the name of the document suggests, is a list of your approved vendors or suppliers. You may also see contact list examples.

The entities in a vendor list are the ones who provide your needs and demands in varying circumstances. There are many list templates and examples that can help you come up with the particular vendor list that you need. Make sure to browse through the downloadable examples that we have collected for you in this post so you can have format guides and content references when making your own vendor list.

Suppliers or Vendors List Example

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Size: 2 MB

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Approved Vendors List Example

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Size: 423 KB

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Approved Vendor or Supplier List Example

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Size: 7 KB

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Why Is It Suggested for You to Create a Vendor List for Your Business?

List templates in Word or those that are placed in any other kinds or types of software and mediums can help you organize your call to actions, the activities that you need to look into, and the processes that you are involved in. One of these lists is the vendor list. Even if it is not a requirement for all businesses to make a vendor list of their own, we still believe that having this organizational tool can positively impact certain processes and procedures involved in the business operations.

Here are some of the reasons why we recommend you to make a vendor list for your business:

  • A vendor list can help you record all the suppliers that you have worked with. This will come in handy whenever you need to make repeat transactions, orders, or purchases. Referencing suppliers will also enable you to assess the quality that each vendor has provided during the times that you have worked with them. You may also see to-do list templates and examples.
  • A vendor list can give you access to the list of suppliers that you prefer to hire or work with. Moreover, vendor lists can already give you an idea of the vendors who are willing to adjust prices or other specifications and terms depending on how you would like to negotiate with them. This is a great way to maximize the cost that your business will shell out in every project. You might also be interested on how to use your email list to raise more money.
  • A vendor list can help you be updated with the vendors that you can call anytime. This can help you have a well-defined and properly directed planning method and purchase strategy especially if you are constrained by time or budget. You may also check out management skills list and examples.

Detailed Vendor List Example

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Size: 61 KB

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Complete Vendor List Example

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Size: 392 KB

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Special Event Vendor List Example

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Size: 1 MB

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How to Create a Vendor List That Works

There are certain steps that you need to take if you want to create an organized and effective vendor list. Most vendor lists can actually be done in a short period of time especially if you have all the basic details that you need.

Hence, there is no need for you to think twice on whether you can create a vendor list or not as it actually comes relatively easy. Here are the steps that you can follow if you plan to start creating your business’s vendor list:

1. Create a list of the supplies, materials, items, and other things that your business usually purchase or acquire. This can be a collation of the items that each department of your business uses. Frequent purchase transactions can help you have an idea about the suppliers that must be prioritized when making the vendor list. You may also see packing list examples.

2. Have a list of the suppliers or vendors that you have already worked with and those that you wish to collaborate or have a partnership with in the future. Group these suppliers depending on the nature of the products that they can provide you with. It will depend on you on whether you will merge your current and potential suppliers or if you will separate these entities. You may also like wedding guest list examples.

3. Gather all the vendor details and supplier information that you need to record. Remember that the data that you will collect will be the foundation of the vendor list. Hence, you need to make sure that you will come up with a comprehensive vendor information and detail listing. The information that you need to gather include the following:

  • The name of the business of the vendor
  • The business location of the vendor
  • The contact details of the vendor including their business phone number, mobile number, email address, and mailing address
  • The kind of services that the vendor is known for
  • The specification on whether you have already worked with the vendor or not
  • Other information needed for the creation of your vendor list. You may also see reading list examples.

4. If there are vendor information that you cannot find online or are not readily available, you can use a request for information form. Give this form to the vendors that you have included in the list may it be through email or by handing the forms directly to them. You can even request for their price list templates and examples so that you can thoroughly compare the potential of all the vendors that you have listed.

5. Once all the details of the vendors are completed, you now need to organize the vendor list. Through the information that you have gathered, know how you will arrange the list at hand. Assess the vendor’s capability to fit with all the requirements of your business when it comes to pricing, ease to work with, and product or service quality. You may also check out grocery list examples.

6. Make sure that all the departments involved in purchasing will have a copy of the list that you will develop. More so, ensure that the vendors in the list are approved by the management.

7. Review the vendor list at given time periods. This will help you align the list of your vendors with the changes in the operations of the business, the requirements of your clients, the shifts in the purchasing regulations and policies of the company, and the increase and decrease of your service and product prices. You might be interested on how to prepare your email marketing list and profits.

Preferred Vendor List Example

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Size: 72 KB

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Personal Vendor List Example

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Size: 60 KB

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Vendor Contact List Example

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Size: 10 KB

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Approved Vendor List Example

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Size: 59 KB

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Tips in Ensuring the Quality and Usability of Your Vendor List

As we have said in the discussion above, a vendor list is actually easy to create. However, do not take this fact for granted as there are some details that, when overlooked, can negate the purpose and benefits of having a vendor list. A few of the tips that can help you ensure the quality and usability of the vendor list that you will make are as follows:

1. Make sure that all the details that you will gather are updated and accurate. All the information of each vendors must be precise so you can contact them right away whenever you need them. Before finalizing the vendor list, make sure that all contact lines of every vendor are working. You may also see task checklist examples.

2. Identify the kinds or types of vendors that your business needs. This can help you create a list that is arranged based on the needs of your business and the demands or requirements of your clients and operations. Moreover, this can help you to know the vendor that should be on top of mind in different transactions or instances. You may also like quality checklist examples & samples.

3. Do not forget to evaluate the effectiveness of the vendor list that you have made. You can do this with the help of the recorded results of each transaction, the availability of the vendors and the ability of the listed and preferred vendors to provide you with deliverable that are at par with the standard measures of your company. You may also check out printable checklist examples.

4. Maximize the usage of to-do checklists. Ensure that you will properly plan the creation of a vendor list. If you will be organized with the collection of vendor information, then you can also make sure that you are in the right direction when it comes to identifying the proper vendors for your business.

5. Do not hesitate to use examples of vendor lists as your references. However, be keen when selecting the guide that you will refer to. Ensure the relation of the vendor list example content with the items that you need to include in the actual vendor list for your business.

Download any of the examples of existing vendor lists available in this post. From there, start developing the vendor list of your business. Make sure to observe not only the content of the document but its overall layout as well. Properly format your vendor list so that it will be easier for the people who will use it to understand its content.

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