10+ Vendor Quotation Examples & Templates [Download Now]


Among the affairs that can be crucial to a business’ success is being able to smoothly get the goods and services it needs for its operations. So, the relationship between the vendors and suppliers can have a significant impact on a business owner. Vendor and supplier problems can pose major complications for a company as a recent report points out that it is one of the more significant challenges for retail businesses these days.

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So, to ease these problems, inviting quotations are important. Today we are going to explore the different kinds of vendor quotations. And we are giving below 10+ Vendor Quotation Examples & Templates for your benefit.

Vendor Quotation Examples & Templates

1. Vendor Quote Form

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  • PDF

Size: 46 KB

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The above sample template is a summary of the different vendor quotes that have been collected for a particular work. This is part of the project allocation procedure and is mandatory for record-keeping. This format provides evidence that you have contacted three vendors for price quotes unless you have one quote for a State Contractor. It is written in simple MS word where it seeks details about vendor’s name and address, description of services, state contract number and price, and date received. The second page of the quotation gives detailed instruction on how to fill up this form. It can be downloaded without any difficulty.

2. Vendor Request For Quotation

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  • PDF

Size: 2 MB

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The above sample template is a user guide for a Vendor Request For Quotation Online System available to a closed group of users who are its members. It is divided into several sections and each of the sections are described in an easy way with pictures. It is written in plain English so that even a novice can understand.

3. Vendor Quotation for Goods & Services

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  • PDF

Size: 94 KB

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The above sample template is a Vendor Quotation for Goods & Services and is a straight forward quotation where details of vendors are asked to be filled up including task manager and other details. The vendor has to furnish the details of goods and services too. Each and every point is specifically written. The template is easy to download and print as well.

4. Vendor Quotation Sample

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  • PDF

Size: 84 KB

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The above sample template is an invitation to vendor quotation and is intended to give our vendors an opportunity to verify price, specifications, plans, and delivery for the items which the customer is further selling to their clients. It is simple to understand and can be filled up easily. The quotation includes item, quantity, description and price. The template is downloaded in minutes without any problem.

5. Vendor Quote for Special Pricing & Promotion

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  • PDF

Size: 470 KB

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The above sample template is an Invitation for Vendor Quote for Special Pricing & Promotion where this form is used for the hosted or catalogue vendors in Marketplaces, which is an online market portal, and the said vendors have special pricing.  If the special offer is ‘buy two get one free’, the form must be filled out twice; one for the retail price of the item and the one for the free item. The two-page form is easy to understand and fill up. It is easy to download and print too. This system has been put into place for better vendor management by the portal administrators.

6. Example of Vendor Quotes

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  • PDF

Size: 210 KB

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The above sample template is a vendor quotes application that extends the reach of automation of the quote collection and invitation process to the beginning of the purchasing cycle by maintaining, tracking and reporting request-for-quote (RFQ) and vendor-quote information. This vendor quote can be converted directly into a purchase order as well. Every point is explained in an easy way. Even the process flow of the vendor quotes is graphically explained. This vendor quote is primarily for an IT company.

7. Simple Vendor Quotation

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  • PDF

Size: 262 KB

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The above sample template for quotation can be used to provide a quote to any university which is written in a table format providing the description, quantity, price and discounts. It is easily printable and downloadable. The example also gives examples from inappropriate quotes.

8. Vendor Request for Quote

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  • PDF

Size: 112 KB

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The above sample template is for getting a quotation and is floated by a government organization. It is a simple table structured quotation format where vendor quote is stated in a systematic manner and is in a pre-decided structure. It is a one page quotation which is easily downloadable and printable as well.

9. Vendor Quote Workflow Guide

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  • PDF

Size: 827 KB

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The above sample template if a proprietary Vendor Quote Workflow Guide which tells a vendor using this software how the quotation flow works. It explains Production Estimating which it can do for you.  And also explains every other detail needed in a comprehensive way. It is explained by using pictures. This is a software which is used by big companies that deal mainly in contracting work and have to file multiple quotations regularly with multiple clients. It is explained in a simple manner and the pdf can be easily downloaded.

10. Vendor Quote Form Example

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  • PDF

Size: 12 KB

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Just like the very first template in this article, this last template is also a summary report for quotations that have been submitted for a particular work in the education sector where this form must be forwarded to the selection authority for disbursement of finance for commodities ranging in price from $2,500 to $9,999 and Services from $5,000 to $9,999.It is written in a table format where the details of 1st, 2nd and 3rd quotes are required to be furnished.

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