10+ Contact List Examples – PDF

If having a phone and a messaging phone application is not a stranger to you, then contact lists are also not a stranger to you. In fact, old phone models still have this feature and the new ones have also continued to keep this feature. A contact list helps us organize mainly the contact numbers and other vital contact information of every individual that we know of. You may also see to-do list templates.

We have uploaded ten contact list examples here in this article that you can make use of when you want to organize the current chaotic list that you might currently have right now.

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A contact list can also be called a buddy list where it will show the actual names or the aliases of the owner of the contact information. Your contact list could be written on a sheet of paper, a booklet, a notebook, or on your phone. A contact list is very much helpful for sharing information and effective communication especially communication that is not done face to face such as via a telephone call or chat message online. You may also see management skills list and examples.

Business Contact List Template Example

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Contact List Template Example

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Your contact list can be tailored in order to suit your specific needs. If you are working in an organization or sale, a comprehensive checklist can add to the strong resource for communication in your business operation. For those who are keen on the organization of their thing, they could find a sense of great satisfaction when they would be able to build a well-organized contact list. You may also like how to prepare your email marketing list and profits.

Contact lists are also a factor in building a strong foundation for long-term relationships. When a person has a comprehensive contact list, he or she would not anymore worry or focus on who are they sending their message to because they already to whom they are sending it to.

Even though maintaining and creating a contact list may seem easy at first glance, do not immediately conclude so because challenges can arrive at some point. When maintaining and creating a comprehensive simple checklist, it is not done in just one click; sometimes it can take some good amount of time and effort in order to create a contact list that is effective.

Customer Contact List Template Example

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Cyber Security Contact List Template Example

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Emergency Contact List Example

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Alarm Contact List

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Why Businesses Need a Contact Management System

Here are some scenerios that can give you the idea of how important a contact management system is and how its absence can be too problematic for the business:

1. You have a customer who would like to avail a bulk order from your business. The customer wrote it down on an ordinary paper and just placed it along with the other sheet of papers. With the number of busy transactions with other customers you’ve had during the entire day, you completely forgot about the contact details of your customer. You cannot even recall the name of that person.  You may also see quality checklist examples & samples.

2. It’s the first year anniversary of your business and since you want to show your gratitude to your existing clients, you would like to offer them exclusive deals and promos. Thinking about giving them a heads up, you want to send them a message, a call, or an email in order to inform; however, how can you do so when you would still have to riffle through old records to get their contact information? It’s not like they go to your store every single time to get their contact information again. Other clients might snatch the deals before your current ones could.  You may also like task checklist examples.

3. Finally, you have decided to organize your contact. And as you start to compile them into categories, such as by the area where they live, the products that they have purchased, and the companies they work at, it would consume so much time and take so much effort because you would have then to manually make your way through all of your unorganized contact lists. Plus, you are very likely to miss someone—just hope that you will not be able to miss the most important people that have a great impact on the business. You may also see grocery checklist examples.

These are just some of the scenarios that could happen if a business, particularly the small businesses, and one thing that could solve this is by setting up an effective contact management system. Even if these scenarios are ordinary ones, it will not be any more healthy for a business if these kinds of scenarios happen all the time. And if these kinds of scenarios keep on happening, it would eventually result in opportunities lost, failure to generate new clients, failure to gain sales from existing clients, and a time and rescources lost.  You may also see construction checklist examples.

Employee Contact List Template Example

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Neighbor Contact List Template Example

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Simple Steps to Creating an Organized Contact List

All of us definitely want to contact our clients, or even just our family members and friends, whenever we want to immediately call them regarding some matters. But how can you do so when your contact list is unorganized and that you have to search high and low in order to get their contact information again? And how about during emergencies when you definitely need to get a hold of vital information of some individuals or organizations?

By having an organized contact list, you can cut off all the worries and you can already be calm because it can seriously make your life easier with lesser stress factors. With that, here are some simple steps that could help you in getting all your contacts in one, organized place and in the right places in and around your business or even just in your homes. You may also see audit checklist examples & samples.

1. Contact Information Storage

You have to decide first how you are going to store your contact information– be it on paper (address book), electronic (your phone, tablet, laptop or desktop computer) or both.

Before you are to start organizing all of your contacts, you should decide first how you are going to store all of the contact information in order to make things easier for you when you would finally start organizing. You may also like marketing checklist examples & samples.

There are actually three methods for this and it has been mention earlier: you could have it on paper, you could have it any electronic device, and you could have it both on paper and electronic device.

The advantage of using the electronic method is that you could easily maintain and keep most of the contact information you have collected as long as you have the right system that could back up all of the information stored electronically. You could also easily transfer a contact information from one device to another and it saves you so much time compared to manually transferring the contact information. You may also check out vacation checklist examples and samples.

The advantage of using the paper method is that when your electronic device’s battery died and that you cannot immediately recharge it, how are you going to contact the person you have to contact as soon as possible? Or what if your computer or laptop crashed or that the electricity has gone out? How are you going to contact someone in an emergency? You might be interested in maintenance checklist examples & samples.

The advantage of having both methods is that you get the best of both worlds. Although it might take some time, it would be worth it because it would make your life easier from then on.

2. Start With The Basic Contact Information

Do not complicate your life and just start with the basic contact information such as the full name of the person, the address, the telephone number, the cell phone number, and the email address. You may also see training checklist examples & samples.

Make sure you would organize these names in a way that you can easily see it when you would hurriedly browse through your address book or electronic address book. You can organize it in a way that the family name comes first and that organize it alphabetically.

Personal Contact List Template Example

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Professional Contact List Template Example

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Project Contact List Template Example

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3. Create A Glance Paper or a Household Notebook

Are there some people that you are to contact on a daily basis? Make sure to write all of their necessary contact information on a sheet which you can call as a glance paper. Make sure that it will be easier for you to use it anywhere you want to use it and you can place it even in the bag that you are using on a daily basis. You may also like safety checklist examples & samples.

If you are not at home most of the time and you just leave your children at home by themselves, make sure that you leave a household notebook that contains the important contact details of you and other important people so that your children will know who and how to contact someone easily just in case an emergency might happen in your home.

4. Create Backups for Either Paper or Electronic Contact List

When unfortunate and unexpected events could happen, such as your bag gets stolen, make sure you have a backup contact list of the people that you have to contact on a daily basis. When your phone gets broken or when your laptop or computer crashes, having a backup of your contact lists, such as saving your contact list file on online file storage, such as Google Drive, Apple iCloud, and DropBox, you can easily open and retrieve your electronic contact list on any device you can get a hold of. You may also check out registry checklist examples & samples.

We hope that these contact lists have been of great help for you in organizing a large amount of unorganized contact information you have right now.

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