37+ Interview Thank You Letter – Examples, Google Docs, Word, Outlook, Apple Pages, PDF

How to Write an Interview Thank You Letter

When writing your thank-you letter, it’s crucial to format it correctly. Begin by addressing the letter to the interviewer(s) who met with you. If you’re unsure of their names, you can reach out to the HR department or consult the job application letter for guidance. Next, consider the delivery method. If you’re sending a traditional letter, format the envelope with the correct letter address and postage. If you’re sending an email, use a professional subject line and sign off with your full name and contact information. Writing an interview thank you letter can seem daunting, but it’s a relatively straightforward process if you follow these steps:

Step 1: Start with a greeting

Begin your letter with a professional greeting, using the interviewer’s name if you know it.

Step 2: Express gratitude

Thank the interviewer for their time and the opportunity to interview for the position.

Step 3: Reiterate your interest

Restate your interest in the position and emphasize how the interview confirmed your enthusiasm for the role.

Step 4: Highlight key takeaways

Briefly summarize the key takeaways from the interview, including any notable points you discussed or questions you answered.

Step 5: Reinforce your qualifications

Use the letter as an opportunity to reinforce your qualifications and skills, emphasizing how they align with the requirements of the position.

Step 6: Close with a positive note

End your letter by thanking the interviewer again and expressing your enthusiasm for the opportunity to join the company.

Step 7: Edit and proofread

Before sending the letter, edit it for clarity and tone, and proofread it carefully for spelling and grammar errors.

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