A lot of us often underestimate the ability of a well-calibrated chart in creating visual representations. These are such powerful tools! Instead of the usual boring numbers that are often indecipherable to the untrained eye, general charts will help present your data through a new perspective. (In this article, we will also talk about the importance of chart titles because, yes, they matter. But more of that later.)
Through a more visual instrument in the form of charts, you can give your calculations a more physical, more understandable face.
Since your data will most probably need different graphic illustrations, a variety of charts have surfaced to tend to your needs. Not every chart can communicate the information necessary to your presentation which is why choosing the most appropriate chart is important. You are probably familiar with the bar chart already. This is the most used type of chart since it is simple and easy to make. You may also see behavior chart examples & samples.
Basically, bar charts utilize rectangular graphs, either in vertical or horizontal form. The length of the rectangular graph is proportional to the value they represent.
You’re lucky if your data is as simple as pinpointing the value. However, for more complex statistics and information, there are a myriad chart types to choose from.
A symbol is the language of charts. As mentioned above, bar charts use rectangular graphs. Other types also include lines for line charts and slices for pie charts. The data that a chart can hold may also be in the form of numeric information or qualitative details. By dividing your data into your simple chart, you can ease your audience’s burden of interpreting a large amount of information.
Graphically represented information (or, simply, pictures) is perceived quicker than text. Thus, charts are indispensable.
As aforementioned, there are different types of charts. Before choosing one, you need to understand the message you need to get across to be able to pick the perfect medium for your information.
Here are some of excel charts examples and uses:
This type of chart utilizes vertical bars to represent information. If your chart’s main goal is to compare information, this chart is perfect for you. For example, you want to show the difference in the percentage of sales between different literary genres. Laying out the information on a column chart will help your audience perceive the differences more easily. You may also see monthly chart examples & samples.
This type of chart, on the other hand, is perfect for showing differing trends within a span of time.
For example, if you want to show the sales percentage of different book genres from the year 2008 to 2018, a line chart can help pinpoint which year has sold the highest number. A romance novel may only sell, say, $25,000 in 2008 but will earn $130,000 in 2009. A line chart can keep up with these fluctuations seamlessly and will show you which book genres are in trend in a specific year. You may also like chart note examples & samples.
This is another basic chart that you’re probably already familiar with. Pie chart will help you show proportions. Using this chart type is so simple. The bigger the slice in the pie, the bigger its value. For example, in literary genres, mystery novels have sold the most which would mean that the biggest part of the pie will be given to the mystery genre. It will also be easier to calculate the value of all percentages when you use the pie chart since it’s easier to perceive your calculations as a whole.
Every slice usually have a corresponding color as well to give distinction to every section.
This type of chart is similar to column charts. The only notable difference is that bar charts use horizontal bars to point the corresponding value.
This type of chart is also similar to line charts. The only difference is that with area charts, the spaces under the lines are filled in and emphasized with colors and textures.
This type of chart is probably the most eye-pleasing of all. Surface charts allow you to display data on a 3D landscape. Although more creative, they are not as complicated as they may seem. For a bigger, more complex data set, surface charts are perfect because they allow you to see a lot of information at the same time. Information that a normal line chart cannot hold all at once. You may also check out growth chart examples & samples.
This type of chart is most useful to investors and businessmen. Stock charts will help you with your technical evaluation. If you are already adept at reading stock charts and understanding price patterns, there is a strong possibility that you will predict where the stock is going next. This type is a little more complicated than the basic line chart and may be difficult to understand and make but if practiced, this chart is your best business partner. You might be interested in price chart examples & samples.
This is another complicated type of chart. Three or more variables are illustrated in the form of a multi-dimensional chart.
If you are a non-tech savvy, the thought of making a chart may be scary to you. However, excel has provided all of us with such a quick escape. Here are very simple steps on how to create your very first chart on excel:
How many rows and columns do you need for your data?
Once you locate it, click on the Charts section and choose the Line symbol. Afterwards, you will be shown a couple of Line symbols. Choose one you think is appropriate to your chart. You may also see medical chart examples & samples.
And then, in the Type group, click Change Chart Type.
Choose which chart type suits your needs and then click OK. Then you’re good to go!
Your main reason for using charts in the first place is to simplify your data; to make it more understandable to your audience. If you use too much unnecessary clutter, it just defeats the purpose of using a chart! Try to express your message in one sentence as much as possible. Use contrasting colors to highlight your point instead of incorporating definitions and explanations. You may also see measurement chart examples & samples.
These are easier remembered and understood by an audience. Also, there is a higher possibility that your audience will share your data if they see visual metaphors because it would be easier for them to summarize the information to whoever they share it to.
It doesn’t matter how eloquent your data and statistics are, if your audience aren’t convinced by your information then it has lost its purpose. As much as possible, include testimonials or customer quotes into your presentation. And, most importantly, good, sufficient data. You may also like comparison chart examples & samples.
It will only confuse your audience and even you! Utilize one chart for one category. This can simplify the information presented on your data which will render it more understandable.
Don’t try to hard to make unique and interesting-looking charts. That is not the main point of your presentation. Stick to a format that will is simple and basically just makes more sense to everyone. You may also check out food chart examples & samples.
Leave a little information for reading. If you divulge everything on the title of your chart, your audience will have no reason to study the rest of it since they already know the outcome.
People often underestimate the role of titles in charts. A well-written title can actually make a difference in deeming a chart comprehensible. Here are a few tips to help you create one for your chart:
This is basically what titles are for, to give a general idea on what your chart is about. For example, if your chart is about comparisons, don’t state on what exactly. Make your audience wonder. Make them want to read more. You might be interested in exercise chart examples & samples.
Include them in a smaller font below the main title. Is your chart’s calculations in millions or hundreds? Is it yearly or quarterly? To help your audience understand the numbers on your data, inform them ahead.
Eradicate unnecessary words from your title. Which also means that you should avoid using articles (a, an, the) because this will give your caption a useless added length.
First of all, they are unnecessary. Second, they are highly informal. You don’t want to use “amazing” to describe your yearly revenue, right? Instead of saying “Amazing Monthly Revenue for 2018,” why not say “Monthly Revenue for 2018”? Yes, it’s shorter. But the meaning in the title has not been diminished one bit. You may also see wedding chart examples & samples.
Whoever said that graphs need to be dull, artless objects? After all, everything that we create can speak a lot about us and we wouldn’t want to be seen as how our charts are (lifeless monochromes) right? So here are a few tips to spice up your chart without forgetting class and sophistication:
We’ve already discussed how there are different types of graphs. Before you go on designing one, pick one first. Make sure that your chosen chart can contain all your data. You may also see temperature chart examples & samples.
For example, you can arrange your vertical bar graphs from tallest to smallest to make it look more organized. An extra second spent on this tiny detail can make a lot of difference on your chart’s overall look,
You don’t need them. Your chart can also look cleaner without these unnecessary lines. Plus, your bar graphs will be more emphasized since there’s basically nothing behind it that can interrupt your audience’s attention on it. You may also like color chart examples & samples.
Fonts are not exactly necessary. Your chart can also make do without shadows and outlines. If the designs don’t help with the message you are trying to express, get rid of it.
These will only make your data harder to read because of the way your numbers are tilted. If it’s not an Area Chart, then drop the 3D effects. You may also check out size chart examples & samples.
Creating charts may be difficult for beginners. But using excel and all its available tools will make the job not only easier but also enjoyable!