There are certain circumstances that prompt you to leave a job even if you love it dearly. It can be because of countless reasons, for example, health issues, relocation or a long family vacation. Although sometimes it can also be because of personal reasons concerning the working environment itself. Whatever the reason behind an immediate resignation, you must always aim to leave professionally and respectfully. You may also see official resignation letter examples.
The perfect way to resign from a job is to give a two weeks notice and to offer assistance for the transitional process. However, that may not be the case in every situation. It may not be ideal but the intervention of certain circumstances cause you to immediately leave the job you are currently employed in. Since you still need to leave a positive last impression, you need to submit a well-written resignation letter.
As this is still a formal letter, always include a formal letterhead in your resignation letter. Ultimately, you should follow and apply business letter format. The letterhead should include your name and your personal contact information, the date, name, position, and office contact information of your employer. It can either be a block left format or have the return address flushed right and the receiver’s address flushed left, both formats are acceptable. For example:
John Smith
324 Elm St.
709 Honey Creek Dr.
New York, NY 10028
[email protected]
May 21, 2017
James Brooks
Owner & Manager
Cleanse Solutions, Inc.
15 St Margarets Lane
New York, NY 10033
After formatting the letterhead, you can then insert your salutation. The salutation is a formal or informal greeting. The most commonly used salutation in letters is “Dear …,” After the salutation comes a brief introduction of your letter, this explains the purpose of the letter, in this case, your immediate resignation. It should be made clear in the introduction that you want to resign immediately and the letter is your final resignation letter and not merely a formal notice. The last day of your tenure must be indicated in the introduction and what position are you resigning from. This can go like:
Dear Mr. Brooks,
Due to circumstances beyond my control, as of May 22nd, I can no longer continue working with Cleanse Solutions as Senior Supervisor. I ask that you accept this as formal notice of my immediate resignation.
The body of your letter must provide further information regarding your immediate formal resignation. It will make your letter fuller while adding a positive light to it. As you are resigning suddenly, it can cause great inconvenience to your employer, therefore, you should not focus on the why you are resigning. Instead, mention something you personally enjoyed or gained while working with the company or organization. Express your gratitude for the opportunities and experiences you have gained and be specific with your praises. You can still include an offer to help with the new arrangements, however, if your time is limited directly indicate it in the letter. For example:
“I would like to extend my humble appreciation for all the opportunities and experiences given to me during my time working with the company. Your direction and support are the two leading factors that make Cleanse Solutions a successful business. Your management skills and the great client relationships that your business has maintained over the years have made this one of the best working environments that I have ever enjoyed. You may also see what is a resignation letter?
It is only after thorough consideration that I have come to this decision, and I regret any inconvenience that it may cause. If I can be of assistance in training my replacement, let me know and I will see what I can do.”
You should conclude your letter with a formal sign-off, your signature, and your printed name. You may also include a concluding paragraph as a form of courtesy. You can restate your gratitude towards your employer and extend an invitation to contact you in future if they ever need your assistance. You may also like temporary job resignation letter examples.
As part of the conclusion or closing of your letter, do not forget to include formal closings such as ‘Sincerely,’ ‘Respectfully,’ etc. In addition, do not forget to affix your signature at the bottom left-hand corner of your letter below you closing. You signature formally and officially proves the authenticity of your official letter. Also, affix your position or designation in the company below your printed name along with your contact information. Your letter will then look like this:
“I offer my sincere apologies for not being able to give you any more notice regarding my resignation. If there is any way that I can be of service over the next week, please feel free to contact me at (123) 456-7890.
Sincreley,
Signature
______________
John Smith
Senior Supervisor
(123) 456-7890
[email protected]”
Ideally, before an employee resigns he/she must have at least a two weeks notice before tendering his/her formal resignation for the position. When the notice is served, the employer can then start adjusting project responsibilities, recalibrate the team, look for an alternative replacement and just start with the overall transition process. However, there are certain circumstances that don’t allow you and the employer to have at least a two weeks notice before the formal resignation. If the employee is not able to perform and continue to work due to a couple of these legally valid reasons:
These reasons are covered under the Article 285 of the Labor Code in the Philippines, however, before you decide to immediately resign you must first be familiar with the Labor Code in your state to avoid legal sanctions. You may also see writing a heartfelt resignation letters.
In conclusion, this is not a perfect world and although it is always ideal to serve at least a two weeks notice before officially leaving the company that may not be the case all the time. In case a situation forbids you to do a two-week notice, submit a resignation letter for immediate effectivity. Always specify the date but do not go into details on the reason why you are resigning. We hope we were able to help you with whatever you needed to know about immediate resignation letters.
