8 Job Offer Email Examples & Samples

8 Job Offer Email Examples & Samples


A company’s recruitment process can be very stressful. It’s an extensive process of numerous screenings just to find the perfect candidate for a given job position. The thing is, recruiters are given multiple options that they must carefully go through. They must evaluate whether an individual possesses the right skills and the proper attitude that will fit well into the company.

With this in mind, they must narrow down their options to the one most qualified.

When the perfect candidate is found, there’s no time to spare. A recruiter must move quickly before losing to a competing company. To do so, the recruiter must contact the candidate immediately. To make things easier, a job offer application email is sent to the candidate for them to consider and eventually respond to.

Job Interview Offer Email

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  • DOC

Size: 4 KB

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Job Acceptance Email

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  • PDF

Size: 177 KB

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Sample Job Offer Email

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  • DOC

Size: 16 KB

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Job Offer Confirmation

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  • DOC

Size: 14 KB

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What Is a Job Offer Email?

A job offer email is considered to be a professional email that involves covering the basic aspects of a job offer. This could involve the process of recruiting employees or accepting a job role. It typically consists of terms and conditions that one must thoroughly consider for a particular position.

How to Write a Job Offer Email?

This type of email can go two ways—you’re either a recruiter offering a job to a promising candidate or you’re an applicant accepting a job offer.

For recruiters. The message of your email should extend your gratitude for such candidate. This could be about one’s strength, such as one’s communication and technical skills. You need to indicate the job position you are offering and its corresponding details. It’s also important to include your contact details for the recipient to respond to.

For qualified candidates. To write your email, inform your employer that you are accepting the job role. If you wish not to accept the offer, then a rejection email should be on the works. You may also specify the conditions that have been discussed beforehand.

Remember to keep it professional. You can do so by following proper formatting of a formal email and observing appropriate email etiquette.

Promotion Email

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  • DOC

Size: 14 KB

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Internship Job Offer

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  • DOC

Size: 13 KB

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Job Offer Thank You

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  • DOC

Size: 14 KB

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Formal Job Offer Email

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  • DOC

Size: 12 KB

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Tips for a Job Offer Email

  • Move swiftly. Time is of the essence. It’s possible that a candidate may be applying for the same position at other companies. Since competition can be tight, you need to move quickly before it’s too late.
  • Be enthusiastic. Similar to a thank you email, a job offer email must possess a positive tone.
  • Discuss salary and incentives. A job offer is also a negotiation process. This gives you the chance to discuss over a settlement. It may even be something that has been openly talked about during an interview.
  • Convince your recipient. When a person is an over-qualified candidate, you might want to convince them to accept the offer. It’s possible than an applicant may have second thoughts due to various circumstances.
  • Get a confirmation. You need to clarify with an applicant whether they are willing to start given the circumstances. You need to get a clear email message to declare whether a job position has finally been filled.