How to Write a Job Interview Thank-You Note

How to Write a Job Interview Thank-You Note


When applying for a job, it’s important to create a good image for yourself. This could be anything from your personality, attitude, and communication skills. Not to the point of being fake, rather, being the best version of yourself.

Even after you’ve been given the chance to prove yourself through an interview, the opportunity to give yourself a good name doesn’t stop there. Sending a thank-you note or thank you email after your interview is the best way to keep yourself on top. This way, your expression of gratitude can leave a lasting impression on your employer.

Tips on Writing Thank-You Notes after Job Interviews

Be professional. Even if it’s a thank-you note to a customer or a thank-you note for a work experience, it’s important to keep things as professional as possible when structuring your note. Be sincere with the way you convey your message to make it more convincing.

Get creative. The thing is, the interviewer may have received multiple thank-you notes from other applicants as well. Try not to sound too generic with the way you compose the content of your note in pdf. It’s important to let your personality shine through while still being able to maintain formality.

Give a recap of yourself. It’s possible for other applicants to possess similar skills as yours. Because of this, you need to make sure you stand out among the rest. Further express your interest for the position and how you can be an asset to the company.

Wait for the right timing. After an interview, a recruiter typically provides a time period for final deliberation. This would be the time when you might possibly hear back from the company. It’s best to send the thank-you note within 24 hours or after a considerable amount of time so you wouldn’t appear too desperate or nagging.

Things to Avoid When Writing Thank-You Notes

  • Being too casual. Avoid using any urban slang or internet acronyms. Be yourself but in an appropriate way. You need to prove that you can take things seriously without being too robotic. Remember that you are trying to write a professional email here. All the etiquette rules apply.
  • Don’t be demanding. Give the recruitment team some space. Do not pressure them into making a decision as this will only give you a bad image. Instead, focus on expressing your gratitude for the opportunity.
  • Making excuses for any mistakes during the interview. Try to stay away from the negative energy by pointing out positive qualities.
  • Sending a poorly written thank-you note. Always check for any grammatical errors or typos in your note before sending it.
  • Do not negotiate a possible salary. Unless the offer for negotiation is made, try not to bring it up in your note template. You don’t want to sound too demanding when you don’t even have a sure seat for the position.
  • Don’t sound too desperate. Even if you’re dying to get the job, desperation will get you nowhere. No matter how much you need the job, a recruiter will only consider how qualified you are for it.