A memorandum or memo, in the simplest sense, is a brief and informal message written with the intention of aiding the human memory. It is devised for a specific purpose, and to a certain audience within the same organization. In most cases, it is considered as a means of internal communication (usually between people of the same office).
At times, it may also serve as a formal message intended for business or diplomatic purposes. This means, a means of external communication between clients, business partners, suppliers, etc. Here, we will be discussing about a meeting memo and what it is about.
A meeting memo, is a memo which includes a written summary of a meeting, usually an upcoming meeting. Just line an agenda, a meeting memo usually contains a few details regarding the meeting, including the date (and time), location, and matters to be discussed.
It can also include the name and an position of the sender (in the organization), as well as the recipient’s name and position. Its main purpose if to notify, or remind people that a meeting is to be held at a given time and place.
Indeed, a memo can be used as a notice of an upcoming meeting. However, it may also be used to serve as a notification containing the details of a previous meeting. This is why it is sometimes confused with the minutes of the meeting.
Let’s distinguish the difference by identifying each document’s purpose:
In short, the minutes of the meeting serves as the official record of the meeting, which will be used for future reference of the previous meetings. On the other hand, a memorandum contains the same details presented in the minutes of the meeting, and may or may not omit a few points upon its presentation.
As mentioned, meeting memo is intended to notify people within a specific organization of an upcoming meeting they need to attend to. There are different ways in writing a meeting memo. Here are some of them: