Writing minutes takes time which can appear insignificant in comparison to getting on with actual work. However, not taking meeting minutes can be expensive in both time and money. Aside from that, you’ll find that your coworkers recall the conference differently than you do. Without minutes, crucial things might be forgotten or not completed by the deadline. Always keep in mind meeting allows participants to brainstorm, communicate, and generate new ideas. In this case, do proper planning and organize everything to avoid common meeting concerns.
Check out the list below for some of the best meeting minutes templates.
A statement of a meeting is known as meeting minutes. It contains details such as the attendees, agenda items, and the time of the meeting. Even if it is not a transcript, it should have all relevant material to help members who were not around. The majority of meetings adhere to a pre-approved meeting schedule sent to the attendees ahead of time. The chairman will review, authorize, and sign the minutes after the conference. And then, they will hand it to the member. As such, you will get inspired to practice ahead of time.
The main goal when writing meeting minutes is about detailing and communicating the things discussed. Remember, it is not a translation. So don’t add anything that isn’t said verbatim. Only outline the summary of the meeting, including issues discussed and any conclusions made. When there’s an incomplete info, you can go back to the meeting minutes and follow up with it.
To help you, here are steps in making printable meeting minutes:
Step 1: Prepare the Agenda of a Meeting
A conference schedule is developed often before a meeting. It serves as an outline for the members to follow and keep on track. Usually, the factors included in preparing the plan of a meeting are the topics to discuss and the time allotments.
Step 2: Take Note of Who Attended and Who Is Not
Meeting minutes or a sign-in sheet is necessary to keep track of who showed up and did not during the conference. That is why a roll call or other form of deciding who is present is needed.
Step 3: Summarized the Topic
In summarizing the topic, take note of the critical points for each subject. For instance, there is a dispute about a decision. The persons in each position must be registered.
Step 4: Get Approval
Before you release the minutes, the chairperson should accept them. He or she will go over everything to make sure no unnecessary information escapes the room. After that, they will give it to the relevant parties.
Today, there are several applications that you can for meeting minutes. The best meeting minutes apps are GetMind, Hugo, Minute, MeetingBooster, and many more. Before you plan to use some application, make sure to try it out first. To prevent problems during the conference, learn how to use them properly.
Meeting minutes are a formal account of the things discussed upon at a meeting. Good meeting minutes spell out what was agreed, what needs to accomplish and by when. As meeting minutes are received, it brings up memories of activities that need to handle. Without meeting minutes, you have little redress if they don’t take it into account.
Minutes must be brief and straightforward, summarizing the main points of the conference. Usually, there are several discussions, especially when people share their thoughts, studies, and experiences at a meeting. And those are not included.
Any meeting note mentioned in this article will help you save time and have a more fruitful and meaningful meeting. If you want to try a new approach that might give you a good impression, you can always learn more about meeting minutes’ methods and techniques. As a result, by having a quality meeting schedule, you can make your day more productive.