Every building that we see is a product of a good construction plan. But before coming up with a plan for either residential construction or commercial construction, a general contractor must win a construction bid via construction proposal. In some cases, it is the clients who reach out to the construction businesses through requests for proposals. A construction proposal comprises a thorough outline of construction project management plan, executive summary, budget, and other relevant details to establish a property. If you are given the tasks in writing such a proposal, then our variations of construction project proposal formats are perfect for you! Take a look at some of them below!
A construction project proposal is a formal letter written in response to a specific client’s request for construction services. It contains ideas as to how a construction firm can provide the necessities of the client. According to Jotform, it is different from estimates and quotes. Unlike them, a proposal discloses more pieces of information other than the project costs. These pieces of information include a list of work activities, strategies, schedules, and budgets. Even though a plan and a proposal are almost alike, the former’s intention focuses on developing internal operations while the latter focuses on creating a professional relationship.
There are two kinds of proposals – solicited and unsolicited. Solicited proposals are issued whenever clients specifically request them. These clients can either ask for them verbally or through a request for proposal (RFP) document. In most cases, it is the contractors who compose the proposal. However, there are instances when clients provide preformatted proposal forms to them. Unsolicited proposals, on the other hand, are independently issued by businesses to potential clients without any request from the latter party. The enterprises that produce this kind of proposals aim to engage their products or services with other businesses who they think would benefit the most.
There are a lot of things that you have to consider when making a construction project plan. Getting its content up to the standard is a given. However, the essentials rely heavily on the way it is organized and written. Below, we provide you with an outline of the effective steps to make your construction project proposal.
If your construction company received RFPs, the requesting clients would most likely provide you with instructions about the proposals. There are two ways that they can present the request, either by email or mail, or by a formal meeting. When you receive the requests through email or mail, make sure to highlight or pick out notable points. If the request is made through a formal meeting, you have to prepare meeting minutes.
Undoubtedly, your construction company has a lot to offer. However, not all of them can satisfy your clients’ needs. Because of this, you have to make sure that every section of your document is following your clients’ prerequisites.
Not everybody is fond of engineering stuff or as knowledgeable as a technical writer. Therefore, you have to set the terms in a way that a non-specialist can understand. But for those that can’t be simplified, allocate a section for their definitions.
Proposals are effective tools in marketing your construction company’s services. With that being said, you have to write its content in an informative, formal, yet compelling manner to encourage the clients to hire your company as their contractor. Such a practice is common in technical writing.
Part of a construction proposal is the strategies and activities that will be conducted during the project. These inclusions must come with achievable criteria or key performance indicators (KPIs). Doing so reassures your client that you have a way to keep track of your undertakings.
Though it has been established that proposals are good for marketing, you must not exaggerate your construction service offers to your clients. This can be considered as a false advertisement, which is punishable by the law. Engaging in this unlawful act will potentially damage your company’s reputation.
Keep it short and simple. When persuading your clients to avail of your services, write your document’s content concisely. Don’t bore readers with too much information. Only include the most relevant aspects.
Make it a habit to review your proposals before submitting or sending it to the requesting client. If errors are identified, correct them right away. Always remember that your company’s reputation is at stake. So, free your document from errors by proofreading it.
The basic elements of a proposal are the following:
– Statement of Need
– Activities, Methodologies, and Expected Results
The types of proposals include formally solicited, informally solicited, unsolicited, continuation, renewal, supplemental.
According to the University of Massachusetts Amherst, the abstract or summary is the most important part of a proposal. This is because it highlights every important idea in each of the document’s sections.
The handling of construction paperwork is never an easy task. Every move to get it done must be performed carefully to avoid missing a single point. And, proposals are good examples of these complex documents where if you miss accounting a single item, their entire context will become ineffective. As stated above, such documents have different categories. One is applicable when the client specifically asks for it, while the other is the complete opposite. Either way, their composition process follows the same format and practices. In his book entitled Persuasive Business Proposals, renowned proposal consultant Tom Sant wrote, “Although a great proposal by itself seldom wins a deal, a bad proposal can definitely lose one.” With that, it is clear that careful writing is essential in making your proposal a success.