How to Write a Thank-You Note to a Client?

How to Write a Thank-You Note to a Client?


A thank-you note is one way of delivering one’s appreciation to another’s act of kindness. A thank-you note is commonly sent upon receiving a gift of a kind act from someone.

One might not be fond of sending thank-you progress notes to other people, and is used to thanking them verbally, instead. However, many believe that sending a thank-you note is a more thoughtful act than simply thanking through the phone or in person. Still, I believe the opinion differs to every person.

Importance of a Thank-You Note

Because a thank-you note template contains words of gratitude, it clearly makes the receiver feel the heartfelt appreciation from the sender. It makes a person glad just by thinking that someone appreciates their effort, don’t you think?

Also, a handwritten thank-you note will, first of all, inform the recipient that you received the gift they have sent (if they did send one). People who send gifts often get anxious whether their gift has been delivered to the right person or not, so to lessen their anxiety, a thank-you note in pdf can be a good way of informing them about receiving their gift.

What to Write in a Thank-You Note to a Customer

A customer thank-you note is a thank-you note which a service provider sends to thank a customer usually after having received payment.

After sending a payment email (which probably annoys the customer) asking the customer for payment of the things he/she has been provided with, you might receive payment the next day or depending on the deadline you set. Many people send thank-you notes after receiving payment from their customer simply because they are thankful, and honestly a thank-you note is a little gesture which would be greatly appreciated by your customer.

If you’re wondering what to write, I believe you should write what’s on your mind. Because after all, there’s nothing more sincere and thoughtful than a thank-you free note carrying your thoughts.

Tips for Writing a Customer Thank-You Note

As I always say, sending a thank-you note is never considered as a requirement for anything. Still, many people believe it’s what you do if you have manners at all. So if you’re considering on Tips for Writing a Thank-You Note to a customer, here’s what you do:

  • Prepare stationery that would reflect the kind of business you are running. If you are running a flower shop, you might want to use a stationery with flower prints.
  • Begin by creating a draft. Here, you can write anything that comes to mind. This is a good way to organize your thoughts.
  • Personalize your note template & example through writing by hand. Still, do not apologize for a messy handwriting. If your penmanship is legible enough, then it’s fine.
  • Keep a professional tone with a hint of friendliness, but avoid self-promoting your business to your customer.
  • Avoid writing negative comments or remarks.
  • Stop overthinking. Like I said, you just need to write whatever is on your mind.
  • You can also include a few token of appreciations to go with your card.
  • Don’t forget to proofread your note before sending it.