4+ Writing a Touching Farewell Letter to Colleagues with Examples – PDF

It is always with a heavy heart that you choose to leave behind a company or organization who has supported your goals and helped develop your skills. During the days that you have spent with the company, you must have established great relationships with the people you work with; bosses, teammates and other colleagues were more than just co-workers, they were your good friends and family. You may also see application letter examples & samples.

When you finally decide to leave, you need to tie up loose ends and leave a positive impression on everyone. You need to re-state that the relationship you have had with everyone was more than just business casual, but it is, in fact, more than that. Aside from that, you have to let them know about your experiences during your tenure. You may also like email cover letter examples.

A farewell letter gracefully informs your colleagues about your departure. It also helps set the tone for your entire tenure and departure. It helps relay how grateful you are for all the experiences with the company and your colleagues. Your farewell letter will also serve as your last physical or digital personal remembrance to your colleagues, thus it is very sentimental and important.

Your farewell letter should present your best face forward and at the same time it should be balanced. It should not say too much about how excited you are, to avoid resentment; it should say just enough about what you’re doing next, to avoid jealousy, lastly it should say more than enough about how awesome your team is, so you’ll be remembered as generous and kind. You may also check out formal letter examples and samples. farewell letter to colleague 02

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Farewell Letter Example

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Aspects of an Effective Farewell Letter

  • It’s very positive
  • Personal and specific
  • Funny and light-hearted
  • Subtly self-promotes
  • Says thank you
  • Offers to stay connected

Sample Farewell Letter from the Boss

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Farewell Letter to a Colleague Sample

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How to Write a Farewell Letter to Colleagues

1. Pay Individual Attention

Just like anyone, you colleagues have special personalities of their own; they have individual personalities. You have bonded and shared different experiences with different colleagues, thus it is better to personalize and write each one a specific letter. You can start by using personal nicknames you have given each other or a special greeting you only use between each other. You also can mention very significant and memorable experiences between the two of you. You may also see business reference letter examples.

2. Get to the Point

It is very easy to get carried away when writing letters as personal as this but avoid writing such a long letter. Although you don’t want to seem flippant, write a considerable length for your letter. After sharing personal memories you have with each other, follow it with the news of you leaving the company for good. After all, that’s the main goal of your letter; to let them know you are leaving.

3. Say Thanks

Always appreciate even the smallest gesture your colleagues did for you. Do not forget to say how thankful you are to them for helping you or even just warmly accepting you as part of the team. Your farewell letter is, in fact, the best opportunity to express gratitude to the people who mentored you from the beginning to those who supported your vision and how much they have influenced you in your career. You may also like how to write an official letter.

4. Avoid Negativity

Even if personally you don’t want anything to do with this one person, you have to be polite. Avoid voicing out your negative opinions about the person in your letter since it is simply not the place to do so. Do not be rude, but be courteous and cordial. Do not bring the unpleasant memories you have of this person since you want your farewell letter a positive impression upon your departure. You may also check out complaint letter examples & samples. farewell letter to colleague 03

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5. Include Your Contact Information

Although you are no longer a member of the company or organization, it is always a good idea to include your contact information in your letter. If your colleagues still want to get in touch or have other proposals for you, they can easily reach you through the contact information you have given. You can include your telephone or mobile number, E-mail address, Facebook and LinkedIn profiles. You may also see business proposal letter examples.

6. Choose Your Medium or Method

There are various ways of sending the letter to your colleagues. You can either write them an email or go the traditional pen-and-paper way. Take into consideration the pros and cons of each medium, and decide what you want to use. The traditional way can be laborious but personal while an email can be easily tailored to each individual but somehow distant. You may also check out acknowledgement letter examples & samples.

7. Be Right on Time

Find the perfect timing when to send your letter. Sending a farewell letter a week in advance may cause interference with your general working process, this is a bad idea. And sending it at the last minute before you leave just seem hasty and unprepared. On the other hand, sending it the day before or in the morning before you leave is just the right time to send the letter, this will give your colleagues just enough time to process and internalize your departure. You may also like how to write a personal letter with examples.

9. Proofread and Edit

Just like anything else, always proofread your letter in order to spot and correct details that are meant for another individual. Edit or tailor your letter specifically for each person for a more personal touch. Always look out for misspellings, grammatical errors, if you have the correct recipient, etc.

Retirement Farewell Letter Sample

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Personal Farewell Letter to Coworkers

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Farewell Letter Writing Tips

  • Wishing good luck –  At the ending of the letter, wish your colleague good luck.
  • Think what you write – Always think about what to write in your letter thoroughly.
  • Cherishing certain great moments – Recollect some good memories spent with the colleagues; the success, failures, hilarious and even the boring ones and write in your letter. You may also see thank-you letter examples.
  • Can consist of humor – Although it is quite a sad event, be witty and humorous.
  • Being sincere – Do not fake it. Always be genuine in what you write.
  • Expressing gratitude – Thank your colleagues for their help throughout your tenure, you can also mention how you have helped the reader in return.
  • Should be appreciative – The writer should appreciate the entire colleagues. You may also like notice letter examples.
  • Grammar should be correct – Even though it is somewhat a personal letter, always check for grammatical errors.
  • Using small sentences –Do not drag your sentences. Overall, it is always easier to read short sentences. You reader will most definitely read the entire letter if so.
  • Use polite words – Always be polite, courteous and cordial to your colleagues. Treat them with the respect they deserve.
  • Should be positive in nature – Always aim to be positive in your letter. Avoid including the negatives as it can all be left behind as you leave the office. You may also check out business letter examples.
  • Should be formal or informal – This can either be written formally or informally.

In the end, your farewell letter can be your avenue to reflect on the relationships you have built with your colleagues. As you move along with your life, remember to appreciate and say thanks to those who have helped you come this far. We hope we are able to help you in preparing your own farewell letter. You might be interested in offer letter examples.

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