The use of notice has become popular today, from announcing an event to notifying a tenant about vacating a property. That is because a notice is the most effective way to give out information. It is very short, brief, concise, and provides all the necessary information needed to make everything smooth.
One good reason for using a privacy notice is that it does not take up a huge space or needs a lots pages just for it to be effective. Some notices are just posted on a board and other notices appear in the smallest section of a newspaper, tabloids, and other publications.
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What Is a Notice?
A notice is a brief and concise informational material that is widely used to announce or inform the general public or specific group of people about an event, celebrations, occasions, or inaugurations.
A notice is also used to announce public functions, issue public instructions, and to make appeals or extend invitations. A notice is also used by the employer to employee terminate notice or used by landlords to evict a tenant.
Most notices are meant to be pinned up or posted in notice board or bulletin boards found in the company notice or organizations and in the school.
The Importance of a Notice
Below are the few reasons why a notice is very important.
- A notice can easily get the attention of the people.
- A notice can easily circulate important information.
- A notice provides all the necessary information needed without the use of a long and extensive material.
- A notice can easily notify a specific person regarding on his/her violations.
- A notice will make the announcement of an event or occasion seamless and smooth.
To give you more ideas on the importance of a notice and what it looks like, you can check our free notice examples here.
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Tips for Writing a Notice
A notice can be written easily with some practice and keeping some basic points while writing them out. It is very important that when you write a notice, it should have a complete information and must be written in a clear and comprehensive matter.
An effective notice should have the following important information.
- The name of the organization, institution, or the company issuing it.
- The date of which the notice was issued.
- The word “Notice”.
- An appropriate and compelling caption or a heading to get the attention of the reader.
- The purpose of a notice such as calling a meeting notice or informing a particular group of people about imminent issues or concern.
- The details of the schedule. The date, time, venue, agenda, duration, and so on.
Here are some formats of notice writing in different events or situation.
Notice that calls for an official or non-official meeting agenda.
- Date
- Time
- The purpose of the notice
- Meeting agenda and schedules
- The people that need to attend.
- Set of specific instructions
- Contact details of a person in charge
Notice about issuing an event or informing about an upcoming event.
- Event name
- The event objectives, purpose, and occasion
- Date
- Time and duration
- Place or the venue
- Important qualifications, eligibility or conditions of an event
- Contact address
- Event instructions
- Event images, logos, and design the represents the event (optional)
Notice for lost and found item
- Item found
- Date
- Time
- Place
- Identification marks
- Contact person
Notice about a change of name
- Eye-catching attention
- The existing name
- The address
- New name
- The reasons for a change of name.
Notice about an upcoming tour, fairs, camps (retreat agenda).
- The name and nature
- Occasion
- The place or the venue
- Objective
- Date
- Time and duration
- Expenditure or entrance fee
- Contact address
- Specific instructions (dos and don’ts, visiting hours, rules and regulations)
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Types of Notice
Here are the most common types of notices used.
- Termination notice – a notice given to an employee notice from an employer stating the date on which an employee’s contract of employment will end.
- Resignation notice – a resignation notice given by an employee to the employer notifying that the employee is going to quit his/her job.
- Eviction notice – a notice used by landlords to terminate or remove a tenant from the landlord’s property or premises.
- 30-day notice – a 30-day notice is given by a landlord to a tenant or the other way around informing to leave or to vacate the premises within 30 days.
- Warning notice – the intention of this notice is to give a warning for a first minor breach of rules and regulations.
- Meeting notice – a notice that informs or notify a board member or shareholders about an upcoming meeting.
- Copyright notice – a copyright notice is used by an individual to claim a copyright ownership in a published work. This is also used to inform a user or reader that a particular work is copyright protected.
- Cancellation notice – a notice used to immediately cancel an agreement or policy. This is also used to cancel a membership or subscription.
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Guidelines for Writing a Notice
Here are some few basic guidelines in writing a notice.
- A notice should have the word “NOTICE” placed at the top. It should be written in all capital letters and in bold.
- A notice can use a capital letter in writing the organization or company name, the captions or headings, important details, and important instructions.
- The date of the notice can be written at the top-right corner of the notice or placed together or aligned with the contents of the notice.
- The notice should have the complete information including the time, venue, the notice objectives, and other information that suffice the whole notice.
- The contents of the notice must be centered within the notice.
- The notice should be written clearly, concise and well-structured.
- The notice can also use abbreviations and symbols instead of complete sentences.
- The person who is in charge or responsible for issuing the notice should have his name indicated and signed below followed by his/her designation.
- The future tense form is commonly used in all kinds of notice rather than past tense form.
Our notice examples in PDF and notice to quit examples here follows the guidelines above, you can download them and use it as your references.
