Because we are only just humans, we have the difficulty in remembering items, especially if the number of items exceeds our capacity to remember. What we usually do? We write it down. We make a list of things to do so that we do not forget it. And using a printable checklist will make our lives simpler and productive.
The checklist has been there for almost a decade, and many industries still use a checklist. Hospitals use a surgical checklist to make hospital visits safer. Architects, engineers, and building inspectors use inspection checklist to make sure that the structure follows the safety law.
Building Maintenance Sample
Monthly Audit Example
Safety Audit Sample
What Is a Checklist?
A checklist is a list of task or activity you need to do, information that you need to discover, or items that you need to verify. In short, a checklist ensures that we do not forget anything and that everything should follow according to plan.
A checklist can take up many forms: it could be a set of items, questionnaires, or procedures that are arranged in chronological order. All of these are listed and have tick-boxes besides it or a simple blank space provided to tick off the items if it is done.
Why Do We Need a Checklist?
The answer to this question is very simple: we need quality checklists so we can remember all the things that need to be done. However, that is not only the reason why we need a checklist and why we always use it. Here are the other reasons.
- Apart from helping us to remember, a maintenance checklist is also a tool that can guide us logically in performing several task or steps.
- It is also used to verify if we successfully completed a task.
- And lastly, a checklist will make us more productive and improve our routine in doing the tasks.
Gate Keeping Example
Office Move Example
How to Make a Checklist?
Creating a checklist is easy. You do not have to acquire such skills in order for you to create a checklist. With a simple pen and a piece of paper, you can create your own a checklist.
However, there are software that can make checklist easy to create. To give you an example, check out our checklist examples in PDF and checklist examples in Word here. There are also mobile apps that you can use.
But if you want to create a checklist using just a pen and paper, here are the steps to guide you.
- First and foremost, you need to have a strong sheet of paper. The ones that do not easily be torn apart or you can use a durable notebook. You also need to write the items using a black or blue ink to ensure that it will be readable. (Because the red ink is mostly associated with error and mistakes, you don’t want to use that. Using pencil will not last long enough.) Make sure your ink does not fade easily.
- Determine what you are going to include in your checklist. It is better if you already have all the items or task so that you can manage all of it.
- After you determine the items and task, arrange it chronologically or according to its level of priority. This is important. Arranging the items or task accordingly will guide you logically in following it. And it ensures that you will not miss a single item.
- Provide a tick-box for each item. This may not have a huge impact on your checklist but having a tick-box can really help. The role of tick-boxes is very simple, once you are done in a particular items or task, you can simply tick it off using the tick-boxes. It shows that you are done with that item.
Product Launch Sample
Nurse Orientation Example
Loan Application Checklist
Compound Characterization Example
Outreach Clinic Sample
Data Quality Example
House Cleaning Checklist
Facility Border Measures Sample
Printable Bill Checklist
The Benefits of Using a Checklist
Aside from helping you accomplish your task accordingly and correctly, here are some other benefits of using a checklist:
- A checklist can save your brain activity for other important things. Since checklist minimizes brain activity in remembering all the steps, you can use your remaining brain activity for something more important, such as planning for the future.
- Saves you a lot of time. You do not have to spend half of the time remembering all the things you need to do, so you can devote your entire time doing the task itself.
- Using a checklist, you can delegate more easily. The project checklist will make it easier for you if you plan to delegate the task.
Tips for Creating a Checklist
Here are the tips on creating an effective checklist.
- Provide a title for your checklist. A title will help you identify your checklist especially if you have a lot of checklists.
- Make the items on your checklist clear and concise. This is important so your audit checklist will be easy to understand and easy to read.
- Use a checklist template.
- List the items you need to cover. All the important items or task should be there.
- Review your checklist and remove some items that you thinks are unnecessary.