Because of our tendency to forget things due to our limitations of memory—not to mention those important things—we developed a solution to aid our problem statements. We use a maintenance checklist. A list of informational material that helps us to not forget something and ensure that we perform all the crucial steps.
A checklist has been used over thousand years ago and we still use it today. Simply because it is our way to verify that the important things are done and provide us the information we needed. So, browse our wide variety of checklist in pdf here to help you create a good one.
Safety Inspection Example
Ladder Inspection Sample
Vehicle Inspection Checklist
Essential Requirements Checklist
What Is a Checklist?
A checklist is basically a list of items required, points to think or the things needed to be done.
The primary usage of a quality checklist is to make sure that all the important aspects are covered. People uses a printable checklist to help them ensure that they don’t forget something. The items in a checklist are listed according to its level of priority similar to a to-do list. Some audit checklist does not follow this format, as long as the items needed to cover are listed.
The use of checklist has become increasingly popular—from building or house inspections to complex medical operations.
The Purpose of a Checklist
The primary purpose of a checklist is to reduce failure of remembering something due to the limitation of human memory. Here are few another statement of purposes of a checklist.
- A checklist is used to ensure that no steps or items are forgotten.
- A checklist can also improve the efficiency by minimizing mistakes.
- A checklist can also be used as a step to be followed. After a step is done, tick that off in the checklist and proceed to the next step.
To know more about the purpose of a checklist, browse our checklist examples in excel here so that you can see it for yourself.
Program Review Example
Risk Identification Sample
Job Description Example
Environmental Health Example
Child Skills Sample
Research Skills Checklist
Listening Skills Example
Auditory Skills Checklist
Tips for Creating a Checklist
Creating a project checklist is not a hard task. If you follow these simple few tips, you can create an effective and reliable checklist.
- Make each item in your checklist clear and concise. It is important to consider that each item in your checklist should be understood by everyone or to the one using it. Your checklist should also be concise so that it is easy to use and easy to read.
- Structure the items in your checklist logically. Your checklist should guide you logically or the person using it. If the checklist for agenda is long, you should group it or divided it into separate sections according to their category to make it more comprehensive.
- The items on your checklist should be actionable. This is very important. You need to make sure that the items in your checklist are actionable or doable for you to ensure that you are actually meeting the intent of the items.
- Clarify the objective of your checklist. The checklist becomes more meaningful and useful of it has a clear objective.
- Do not skip an item on your checklist. After all, you create a checklist for you to cover those items and achieve a specific smart goal, especially in a marketing checklist. If you skip an item the essence of the checklist will be lost. However, it is okay to skip an item if it is not a step-by-step checklist but make sure that the items are covered before considering it done.
- Ensure that the items on your checklist can improve the results or can create an effective output. The items on your checklist should be significant and relevant to the goal you are trying to achieve. If it is vague or unsure, chances are you would not meet the desired goal of your checklist.
See also our safety checklist examples to give you more tips and guidelines on creating a checklist.
Program Strategy Example
Contractor Induction Sample
Staff Induction Checklist
Site Induction Example
Job Observation Checklist
Instructor Observation Sample
Job Interview Checklist
Family Practice Interview
Promotion Eligibility Example
Benefits of Using a Checklist
Here are the benefits of using a checklist.
- Motivation. A checklist can motivate us by doing actions to accomplish our task with positive results and outcome.
- Organization. By using a checklist, it will help us to become more organized and ensuring that we don’t miss any step in a process.
- Productivity. When we use a checklist, we can complete our repetitive task more efficiency and quickly.
- Creativity. A checklist allows us to complete our task and utilizes brain activities for creative purposes.
- Excellence. A checklist allows us to be more effective in doing our responsibility and thus increasing our excellence in every task sheet.
Internal Audit Checklist
School Audit Example
Supplier Audit Sample
Press Release Example
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Risk Management Example
Physical Efforts Sample
Child Development Checklist
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Procedure Development Checklist
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Fire Risk Assessment Checklist
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Checklist for New Employee
Career Resume Sample
Property Protection Example
Fall Protection Checklist
Personal Protection Sample
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Member Orientation Checklist
Research Paper Checklist
How to Make a Checklist
As I mentioned above, the checklist is easy to make.
There are software that can easily create a checklist in a couple of clicks and there are online checklist makers that will create a checklist instantly.
However, if you want to create a checklist manually, consider following these steps.
- Provide a title for your checklist. This optional. However, this helps you in identifying your checklist especially if you have many checklists.
- Make your checklist on a clean paper and make sure that it will easily be lost or torn apart.
- List the items that you need to cover in your checklist. Make sure that all the important items are there.
Arrange them according to the daily schedule or to their level of priority. It is also best to structure it logically.
- Provide a box for each item. The purpose of this is for you easily tick an item off in the checklist and to verify that it is done.
- Follow your checklist properly and do not skip an item. Although this only applicable to a step-by-step checklist, following and your checklist properly and not skipping an item will increase the chance of achieving the goal of your checklist.
Alternatively, you can download our checklist templates and examples here.