Gone are the days when people write to each other using pen and paper. With technology making our lives much easier than before, we’ve already forgotten the conventional ways of human communication. Still, this is actually quite a good thing since communication is just one click away.
However, despite having forgotten of the old ways of sending letters, mail format and etiquette are still the same and is still incorporated with the email cover letters we send online. It’s just that the means have changed, but everything is still the same as before.
A condolence email signature, an email which usually contains a person’s sincerest condolences to people whose relative or loved one has passed away. These are the basic things you see in the subject line of a condolence email:
Basically, expressing condolences in formal email is just like speaking; the only difference is that you’re writing it instead. So if you’re writing a condolence email, try to sound as sincere as humanly possible. Write how you feel about the loss of someone you know.
Make your receiver feel like you’re sharing their pain, or at least, you want to share the pain they feel at the moment. If you know the person who passed away, share a few insights, opinions, or memories about him/her.
If not, say that you’ll always be praying for them, especially for the one who passed away. But as much as you want it to sound sincere, make it sound real. Write your thoughts, and of course, don’t ever copy from someone else’s condolence email in pdf.
Writing a condolence email will never be easy. Your reader is not stable emotionally so you need to properly choose the words you are going to write without sounding insensitive, or like a robot without feelings. Here are some tips to consider when writing a professional email: