10+ Printable Attendance Sheet Examples – PDF, Word

An attendance sheet is created for different purposes related to the presence of an individual within a workplace or a specific location. Attendance sheets have played a vital role in ensuring that the attendance of individuals is recorded accordingly, may it be used for evaluation, payroll or monitoring. Just like any sheets in Doc, Excel or PDF, there are many ways on how you can create the format of your printable attendance sheet. What is essential for you to always keep in mind when developing the content and layout of this document is that the output that you will come up with should be based on the reason why you have created the attendance sheet in the first place.

Daily Attendance Record Sample Form

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Employee Attendance Record Example

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Is an Attendance Sheet Really Necessary?

There are a lot of ways on how you can use an attendance sheet for the benefit of your business. Having this document can make human resource processes easier which in turn can further improve the operations and the work performance of employees. If you ask whether an employee attendance sheet is necessary, you will get a straight ‘yes’ as an answer. Here are some of the reasons why we believe that printable employee attendance sheet is really important for your operations:

1. An attendance sheet can help you ensure that the method of reporting of the human resource department is backed up by a document. This document can be used as a reference should disputes or misinformation arise may it be for the evaluation of an employee’s attendance or the amount of money an employee has received within a specific payroll cut-off based on the number of hours that he or she has been present in the workplace. You may also see monthly sheets.

2. An attendance sheet can serve as a technical depiction of the working hours of each employee and whether they were able to work within the duration of that time. Since graphical representation is already present, it will be easier to know the total hours that an employee provided his or her services for the company within a particular time period. You may also see medication sheets.

3. An attendance sheet can help the management and the human resource department to evaluate the attendance of employees. If the attendance of the employees is well-managed, then it will be easier to supervise the productivity during operational hours. More so, it will be easier to address issues related to tardiness, absenteeism and the like. You may also see task sheets.

4. An attendance sheet can be used to assess the willingness of an employee to fully work for the business. Attendance sheets do not only contain the logs of the employee before and after his or her shift. It also allows the management to see whether an employee follows the regulation regarding break periods. You may also see fact sheets.

5. An attendance sheet can help businesses to come up with a comprehensive and outstanding reporting system. All the information about the attendance of an employee, once recorded and documented in a report example in Excel or any other software used by the business, can serve as a great reference for purposes of employee data bookkeeping and evaluation.

Example of an Employee Attendance Record for Payroll

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Swimmer Attendance Sheet Example

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Usages of Printable Attendance Sheets

An attendance sheet is not limited to the use of businesses for employee attendance tracking. This tool can also be used for educational camps, field trips, and any other activities where the presence of members or participants is important to be acknowledged. However, it is in the corporate industry where attendance sheets are most beneficial as this is used within the entirety of the business operations. Here are some ways on how printable attendance sheets can be used by the business:

  • The human resource department can use an attendance sheet to schedule the work hours of each employee. This is best used by businesses who have multiple shifts for their employees within a day. You may also see assignment sheets.
  • The management can refer to an attendance sheet for staffing purposes. Being able to know the number of people that the business needs within a day of operations can help the company allocate the workforce accordingly.
  • The heads of each department or divisions can use an attendance sheet to insert dates for training activities. If an attendance sheet can specifically display the working hours of each employee, then it will be easy for managers and supervisors to use a time slot or a day for training, seminars or re-training purposes. Make sure to use a seminar checklist if you plan to gather your employees together for a learning activity.
  • The employee tasked with managing payroll accounts can benefit from an attendance sheet as he or she can easily identify the number of hours that an employee should be paid for. This includes the calculation of paid and unpaid leaves, late logs, over time, under time reports and absences. You may also see activity sheets.
  • The head of the human resource department can refer to an attendance sheet during turnovers. If an employee resigns and is necessary to be replaced the soonest possible time, the human resource manager can easily provide the information to the hiring manager about the time slot needed to be filled by a new employee. You may also see reference sheets.

Examination Attendance Sheet Example

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Training Attendance Sheet Example

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What Should Be There in a Printable Attendance Sheet?

Keep in mind that an attendance sheet is not only used for the purpose of knowing the performance of an employee in relation to following work hours. It is also a way to evaluate the needs of the business when it comes to supplying the demands of its operations. A printable attendance sheet is a simple document that must include this information:

  • The name of all the employees of the business.
  • The department where each employee has been assigned.
  • The time-in of the employees.
  • The clock-out of the employees.
  • The number of minutes that the employees used for meal breaks.
  • The number of days where the employee is expected to report in the workplace.
  • The specific working hours of the employee.
  • The overtime sheet and/or under time records.
  • The used vacation and sick leaves of employees.
  • The information about the employee’s leaves and absences.
  • The paid working hours of employees and the equivalent cost of these hours.

If all these information is present in an attendance sheet, then it will be more efficient to develop reports regarding the attendance of employees. This information will be one of the bases of the management when evaluating an employee in different aspects during any time of the day.

Sample Attendance Record Example

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Training Attendance Sign-In Form Example

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Employee Attendance Record Example

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Useful Tips You Can Follow While Making an Attendance Sheet

If you want to make sure that you will come up with an effective attendance sheet, it is important for you to be aware of all the elements that you need to look into which can affect the efficiency of the tool’s usage. A few tips that you can incorporate into the development of an attendance sheet should include the following:

1. Know the purpose of the attendance sheet. Do you want to create a training sheet? Or will you use the attendance sheet every now and then to know the amount that you will be paying your employees? Since there are different kinds of attendance sheets used by business, you have to be aware of the reason for which you need to make one so you can properly develop its content and format.

2. Refer to existing samples of attendance sheets just like the samples available in this post. Doing this can help you have an easier time when developing your own attendance sheet. This is highly recommended for people who are unaware of how to create this document or those who need to refresh their mind when it comes to creating a comprehensive attendance sheet. You may also see student sheets.

3. If you want to create a well-formatted attendance sheet, use templates as one of your references. Having a pre-made format can help you easily place the content that you would like to see in the attendance sheet that your business will use. You may also see sign up sheet.

 

Sample Meeting Attendance Register Example

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Relevance of Attendance Sheets to Attendance Management

Creating an attendance sheet can affect the attendance management activities of the business a lot. One of the main reasons why you need to create an attendance sheet is for the company to have a solid proof for attendance documentation. Since the workforce is an essential part of the operations of the business, they should be well aware of how their attendance affects not only their salary but also the achievement of the corporate goals of the company. If an effective attendance sheet can be properly made and consistently used, then it is most likely that good attendance management will follow. You may also see instruction sheets.

If you want to properly monitor the attendance of your employees, it is best for you to create an attendance sheet for your business. Refer to the samples that we have listed in this post as well as on the tips and guidelines that we have mentioned so you can create an attendance sheet in a faster manner without compromising its quality. You may also see client information sheets.

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