9+ Employee Attendance Form Examples – PDF, Word

A productive and effective work environment does not only rely on the expertise, work ethics and behavior of the employees. There are also other factors that are essential to be considered to ensure that there will be a smooth flow of operations on a daily basis. Attendance plays a vital role when it comes to ensuring the continuous efficiency in the workplace. Managing the attendance of employees will be easier if the business will use employee attendance forms or attendance sheet examples.

This document can easily provide a better system for attendance reporting which can be highly-usable for the purposes of time keeping, staffing and payroll updating. We have listed several employee attendance form examples that you can use as guides if you want to have your own employee attendance form for your business.

Employee Attendance Form – Safety Meeting Sign-In Sheet

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Taxi Workers Attendance Register

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Why Does Your Business Need an Employee Attendance Form?

Absenteeism, unapproved leaves, unexpected time-offs, sudden under time and other concerns about the attendance guidelines specified in your recruitment policy can negatively affect the operations of the business. It can impact the schedules of other employees, the efficiency of departments and business divisions, and the quality of the service provided by the business to its clients or customers. These are only some of the reasons why it is necessary for employers to track the attendance of their employees. Listed below are some ways on how an employee attendance form can help with regards this matter:

  1. An employee attendance form can transparently present the methods of employee attendance tracking and reporting. With this, employees can easily see the graphical representation of their attendance if they have questions may it be about the results of their performance and attendance evaluation or the salary that they have received for a specified time period or cut-off. This can be used by the employer as a platform to develop a healthier professional relationship with its employees.
  2. An employee attendance form can be used as a reference if there is a need to review the number of employees that are needed to be present per day and the specific schedules in which they are providing the operational needs of the business. This is very important for business planning and strategic development for the next operational year. Hence, an employee attendance form is not only usable for the current needs of the business. Make sure that you will keep the forms used on the previous months of operations. You may also see creative ways to structure your hr department.
  3. An employee attendance form helps supervise employees accordingly. If you have an employee attendance form at hand, you can already see the performance of an employee based on his or her attendance. Managing the attendance of employees is very important as it helps promote work efficiency and respect for the attendance policies and regulations of the business. You may also like hr memo examples & samples.
  4. An employee attendance form showcases the exact hours that employees have worked and the dates where employees took a time off from work. This can help both the management and the employees see how attendance can affect the business and its operations. With this, proper measures can be done and simple policies can be made to help develop a work environment where attendance is given utmost importance.

Monthly Employee Attendance Form

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Employee Attendance Registry Form

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Size: 156 KB

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Benefits of Using an Employee Attendance Form

The usage of an employee attendance form goes beyond simply recording the working hours of a company’s workforce. Even if that is basically where we are most familiar with, there are actually more to that purpose in which an employee attendance form can be highly-beneficial both to the business and the employees. Some of the benefits that your company can experience if you will use an employee attendance form are as follows:

  1. Scheduling of employees can also be affected positively with the help of an employee attendance form. Schedules can be given to employees based on the demands of the operations on specific dates. This can be greatly observed on businesses with shifting schedules.
  2. Staffing can be better through the help of previous and current employee attendance forms. The information that you can see in these documents are useful for the management as it allows full understanding of the labor or workforce needs of the business on particular time periods. You may also see best human resource policies and practices.
  3. Minimizing the possibility of low or lost productivity can also be achieved through the usage of an employee attendance form. If absences and leaves can already be anticipated once they are already placed in the form, then supervisors and managers can already do measures like re-scheduling other employees or providing open spots for overtime during the days where absences are expected. You may also like reasons why hr is critical to your company’s success.
  4. Re-training can be easily scheduled if an employee attendance form will be made. There are re-current training that are done during time-offs while there are also some that are done after work hours. If a few of the working hours will be used for the training, then an employee attendance form can also specify the time duration acquired which can lessen the impact of the taken time from the operations and its demands. You may also check out importance of human resource management.
  5. Making an employee attendance form can reflect particular attendance issues that are essential to be discussed. Vacation trends can be observed in the long run which can help managers and the human resource department to anticipate the usage of leave credits in certain periods.
  6. Having an employee attendance form can improve the diminishing respect and behavior of particular employees in relation to attendance regulations presented in employee handbook outline examples. Since an employee attendance form contains precise attendance records, notices and warnings can be objectively given to the employees whom the management finds concern in terms of attendance.
  7. Developing an employee attendance form can make it easier for the human resource department to comply with legal regulations pertaining to employment. Attendance forms can be used to track employee attendance records which can be audited for specific reasons related to the continuous operations of the business.

Employee Training Attendance Form

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How Can Employee Attendance Forms Affect the Business?

There are a lot of advantages that an employee attendance form can provide a business with, if it is done properly and accordingly. This is the reason why developing an employee attendance form used in attendance monitoring is one of the best human resource policies and practices. With this document at hand, different entities, departments and divisions within the business can easily implement and execute certain functions in which the attendance of the employees are relevant. A few ways on how employee attendance forms affect the business and its operations include the following:

  1. Businesses can identify whether they are efficiently executing their attendance policies through the help of an employee attendance form. It is important for mutual respect to be implemented in the workplace. Just like the employees, businesses also have rights and intentions to protect. You may also see things every hr professional needs to do to succeed.
  2. The human resource department can use the details presented in the employee attendance form whenever there is a need to execute management decisions. Since labor resources can greatly impact the business, the presence of an employee attendance form can help assist in the processes of promotion, termination, and the like. You may also like how to develop a human resources department business plan.
  3. Companies can easily identify the employees who can add value to the business. As mentioned above, it is not only the qualifications and technical skills of an employee that matters. A part of his or her deliverable is to follow the schedule given to him or her by the business. With an employee attendance form, it will be faster to see which employees are the perfect fit for the work position and those who can supply the demands of the operations in the long run, attendance in the workplace considered. You may also check out hr checklist examples & samples.
  4. The management can benefit from the employee attendance form as the data from the curation of all the forms can help them create decisions, policy changes and new practices that are efficient and cost-effective while considering the rights of the workforce and ensuring that the employees’ expertise and other deliverable are optimized. You might be interested in human resource budget examples.

Sample of an Employee Attendance Record/Form

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Environmental Health and Safety Employee Training Attendance Form

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Tips in Making an Employee Attendance Form

Creating an employee attendance form should be included in the checklist of your start-up business. If you are already operating and still do not have this document, then we suggest you to make one as this can help you a lot when it comes to monitoring and recording the attendance schedule and performance of your employees. You may also see things the big bosses want from the leaders in hr.

There are several guidelines and suggestions that you can take note of if you are planning to make an employee attendance form whether from scratch or with the help of examples, templates and other references. Listed below are some useful tips that can help you create an impressive employee attendance form. You may also like human resource strategy examples.

  1. Incorporate simplicity in the formatting of the employee attendance form. You have to ensure that the document can be easily understood as there are a lot of processes where this form will be used. Having an unclear presentation of the employees’ attendance can actually affect the payroll.
  2. Refer to samples HR samples and templates when making an employee attendance form. You have to make sure that there will be a cohesion or alignment with the employee attendance form and the other documents, sheets and forms used by the human resource department. This can strengthen the branding of the business even in the usage of internal documents.
  3. Ensure that there are specific legends or instructions in terms of the employee attendance form usage. There are different ways on how this form can be formatted which is why you have to make sure that people who will be tasked to evaluate or look into its details can fully understand what the content of the document means. You may also check out examples of hr forms.
  4. Identify the departments who will need the information within an employee attendance form. This can help you easily discuss the content of the document and the placement of particular attendance information that they specifically need. Doing this can help the usage of the employee attendance form become more efficient and appropriate.
  5. Do not rely on the previous employee attendance forms of the business. There are different things that might change in the operations of the business which can also affect the scheduling and attendance specifications of employees. Always update the employee attendance form that your business uses based on the demands of the operations in relation to its workforce allocation. You might be interested in ways recent hr technology improves on performance reviews.

Employee Attendance Summary Form

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Size: 225 KB

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Employee Attendance Record

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Planning to Start Making Your Own Employee Attendance Form?

An employee attendance form is a simple document that can provide amazing results especially in improving the functions of the human resource department. Having your own employee attendance form as a business can also promote clarity with how you maintain and use the attendance records of your workforce. Through this document, you will always be prepared whenever your employees  ask to have a view of their attendance and performance records. You may also see hr guidelines that help you manage your people.

Use our employee attendance form examples if you want to make the same form for your business. Tweak the format and other content of the examples so that it can perfectly fit with the needed attendance information of your business and the regulations followed by the human resource department. Do not forget to review the entire document and seek for the comments and suggestions of the management before using it in the actual operations of the business. We hope that we have helped you in terms of starting and developing an employee attendance form of your own.You may also like hr questionnaire examples & samples.

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