10+ Best Car Rental Agreement Examples & Templates [Download Now]


Cars are expensive investments; thus, when you decided to have a car rental business, it is important to protect your investments. Using an agreement to legally bind the client to the terms and conditions you have set will help you make sure that your properties are well taken cared of while in their use. Furthermore, the agreement will also lay out all the legal consequences the client will have to face should he or she fail to comply with the stipulations.

Car Rental Agreement Templates and Examples

1. Personal Car Rental Agreement

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File Format
  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US Letter Sizes

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Admittedly, creating an agreement for any business venture is tedious and taxing; hence, using a template that contains all the essential terms and conditions you want to implement is always a big help. In relation to this, you can use this personal car rental agreement template if you want to have your personal car rented out by a client; in this template, you can still incorporate your personal terms and agreements. You can easily edit its contents in Google Docs, MS Word, and Apple Pages.

2. Vehicle Rental Agreement

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File Format
  • PDF

Size: 121 KB

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An agreement should definitely be detailed; it needs to explain clearly each point or item included in your terms and/or condition. However, it is still important to remember that clients do not understand too technical terms; hence, you should still use simple words when explaining the inclusions on your agreement. But aside from the contents, it is also important to ensure that the format you use is clear and comprehensive. Contrary to this vehicle rental agreement example, you should use bigger font size, use the standard spacing size, and so on.

3. Agreement for Car Rental

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File Format
  • PDF

Size: 172 KB

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Using an agreement when in car rental business will help ensure that your car/s are in good condition when it is returned. Furthermore, it also helps ensure that your right as an owner is regarded rightly. The agreement will allow you to clearly state your terms and conditions with regards to rental fees, car handling and management, legal repercussions, and so on. In addition to that, the rights of the client can also be accounted for in the agreement to make sure that there are equality and transparency during the entire transaction.

4. Prop Vehicle Rental Agreement

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File Format
  • PDF

Size: 38 KB

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The cars and other vehicles you see in movies, shows, music videos, etc. are not real, they are just props used certain purposes. If you want to rent out a prop vehicle, you will need to sign a rental agreement that states all the terms and conditions you need to adhere to. The agreement will also serve as your proof that the transaction is real and official, and can be used as legal evidence should the need arise. On the other hand, as the owner of the prop vehicle, you need to have a clear and well-written agreement that will legally bind both you and the client.

5. Simple Car Rental Agreement

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File Format
  • PDF

Size: 88 KB

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The agreement states the exact amount you will be paying as the car rental fee, the duration or effectivity of the rental agreement, business policies that will be implemented, legal and other repercussions, and so on. Signing the car rental agreement means that you and the car owner has come to agreeable terms. But if you have not yet reached an agreeable end, it is best to carry out discussions so that the stipulation included in the agreement can be adjusted accordingly.

6. Automotive Car Rental Agreement

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File Format
  • PDF

Size: 306 KB

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Cars are efficient methods of travel; hence, people will need cars to travel from point A to B. Although most people already have their own cars, traveling to other cities or long-distance travels will urge them to rent out a car from credible car rental businesses. To make sure that the client understands what they need to fulfill before, during, and after they officially rent a car, an agreement where the terms, conditions, obligations, and repercussions should be given. When all is agreed upon, it is important to have the client sign the agreement to vouch for its authenticity.

7. Basic Car Rental Agreement

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File Format
  • PDF

Size: 57 KB

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While other car rental agreements are pre-made, some businesses opt to customize a package as they settle the transaction. Although the pricing is already established, other elements can be customized based on the preference of the client. However, this does not mean that the terms and conditions are changeable as well, those elements are automatic and final. If this is the case for your rental business, it is best to use a fillable form where you can just input the information as you talk it out with the client; in result, a personalized agreement will be made especially for the client’s needs and preferences.

8. Detailed Vehicle Rental Agreement

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File Format
  • PDF

Size: 72 KB

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Having a comprehensive agreement that takes into account all of the terms and conditions that you want your client to adhere to is an effective way of ensuring your properties remain secured. Since the client will affix his or her signature as a sign of agreement on what is explained, it means he or she will become legally liable to you should the car be damaged or unreturned. It is important to create a detailed and complete agreement to make sure that the client understands what he or she needs to do.

9. Car Rental Agreement Example

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File Format
  • PDF

Size: 204 KB

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Any type of business will want to ensure that their investments are safe and secured, and car rental business shouldn’t be an exception. If you want to do that, you should have a car rental agreement that states all then important stipulations related to the business transaction. This will help make it clear to the client what it entails when he or she rents a car from your business.

10. Car and Van Rental Agreement

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File Format
  • PDF

Size: 136 KB

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Although you can draft the agreement on your own, it is still best to ask for advice from a legal professional to help ascertain that what you have stated are all well within the stipulations of the law. If you want a guide or reference when you start creating for your own, you can use this agreement example. This example has a thorough explanation of the essential stipulations that should be included; you can download this example for free from this article.

11. Toyota Rent-a-Car Agreement

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File Format
  • PDF

Size: 129 KB

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Some big car rental businesses offer different car brands, that’s why they also use different agreement documents to differentiate each rented brand from each other. This helps make sure that they can account for all the transactions which will help in the overall accounting process. Aside from that, they also customize each agreement suited for the specifications of each car brand which is helpful not only for them but for the client as well.

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