10+ Best Car Rental Agreement Examples in PDF | MS Word | Pages | Google Docs


As you may have noticed in the streets, vehicles are doubling in numbers. Most people take advantage of it for their convenience, while others are for business. Perhaps, it is true that cars are expensive investments. Thus, it is essential to protect your assets when you decide to have a car rental business. Using a vehicle rental agreement helps you legally bind the client to the terms and conditions you have set. This will help you make sure that your properties are well taken care of while in their use. With this, check out some examples of simple car rental agreements and see how you can start establishing one for your business. 

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10+ Car Rental Agreement Examples

1. Personal Car Rental Agreement

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  • Google Docs
  • MS Word
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Size: A4 & US Letter Sizes

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2. Vehicle Rental Agreement

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  • PDF

Size: 121 KB

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3. Agreement for Car Rental

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  • PDF

Size: 172 KB

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4. Prop Vehicle Rental Agreement

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  • PDF

Size: 38 KB

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5. Simple Car Rental Agreement

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  • PDF

Size: 88 KB

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6. Automotive Car Rental Agreement

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  • PDF

Size: 306 KB

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7. Basic Car Rental Agreement

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  • PDF

Size: 57 KB

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8. Detailed Vehicle Rental Agreement

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  • PDF

Size: 72 KB

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9. Car Rental Agreement Example

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  • PDF

Size: 204 KB

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10. Car and Van Rental Agreement

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  • PDF

Size: 136 KB

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11. Toyota Rent-a-Car Agreement

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  • PDF

Size: 129 KB

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What Is a Car Rental Agreement?

Going on a road trip to North but you do not have a ride, the rental shops are always the go-to. Because of this, owners must make sure to keep an eye on the client. A car rental agreement serves as a legal document that outlines the terms and conditions of the rental. It contains the schedule, payment, and damage policies. 

The Cost of Renting a Car

4-wheeled and motor vehicles have given so much convenience to people. But not only to ordinary individuals but for entrepreneurs too. Because road travels are apparent, many of these entrepreneurs consider a car rental. But how does renting vehicle costs? According to a report published by howmuchisit.org, car daily rentals cost $175. But of course, this would depend on the type of car and the length of renting. Perhaps, this has been an advantage among rental companies as this is still in great demand today. 

How To Write a Car Rental Agreement

Just like the equipment rental agreement, borrowing a car should be pen down in a document. In enabling your legal rights as an owner, you have to secure that your agreement specifies bits and pieces, such as the budget, insurance, and many others. So, to complete the process, consider the following tips. Then, proceed in making one for your business. Read on.  

1. Write the Payment Information

When writing a vehicle use agreement form, start by presenting the details of the payment. Let the borrowers understand the exact amount of unit, due date, and schedule of use. Alongside it, don’t forget to clarify the sanctions and additional fees for late returns and payments. All of these must be detailed down in your car rental form, or the borrower can easily neglect the rules. 

2. Include the Property Specifics

You’ve got your car rental document already and almost in form. And the next thing you should do is specify and discuss the liabilities and what the client should expect. Always know when to protect yourself. That is why you have to define the damages compared with the usual dents and specific details, such as removing any car part. With this list in your contract, you can make sure you have the power to provide sanctions. 

3. Pen Down the Additional Conditions

Next, you might be one of the owners that are keen on details. Sometimes, clients leave various trash inside the unit. Therefore, you have to add a list of aspects that will help protect your car. Are pets allowed? Is loud noise coming from the inside allowed? These tiny conditions are essential in your short term letter to avoid too many complications in the future.  

4. Keep It Professional 

Lastly, keep everything simple for it to look professional. Sending clients a clean and complete business agreement secures your power and credibility. Not only will this make your car rental contract reliable, but is also easier to understand a formal letter when it is well-organized. So, review it now and ready to discuss it further with your client.  

FAQs

Is it necessary to clean your rental car?

Car rental companies do not anticipate a clean car when a client returns it. It is the job of the rental company to disinfect and clean it after use.

Do rentals cars contain cameras?

In the US, some companies secure the camera in their units. But some do not use them regularly.

Do rental companies track the speed of the units?

GPS is among the most useful application that is commonly used to trace rental units.

Cars are expenses investments, indeed. As you want to provide your clients with the convenience and best experience, you also want to make sure that your unit is safe. With this, you have to give a vehicle lease agreement that will legally bind both parties. Follow the steps above to start making your document. Always know your rights as an owner.

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