17+ Event Budget Examples & Templates [Download Now]


An event budget gives you an accurate way of estimating revenues and expenses, and it’s a crucial part of event planning and management. Whether you are organizing a small fundraising event or a huge concert conference, there are so many expenses and incomes to manage.

An event budget gives you a centralized place for tracking them. This article contains 17+ event budget examples and templates that you can use for your own case. You may also want to check out these event planning templates.

Event Budget Examples & Templates

1. Event Budget Proposal Template

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File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

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This event budget proposal template can be used for a wide range of events. Also, it could be used in the planning process, and for calculating expenses for the more complex events. It captures various expense and income categories and can be customized to match your specific needs. The template is easy to use and edit, as you don’t need a special program. Download today!

2. Event Budget Worksheet Sample

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File Format
  • PDF

Size: 691 KB

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Use this event budget worksheet early to plan your event by capturing expense estimates. The template lets you estimate costs on various categories like staff wages, marketing and communications expenses, venue rentals and attendee services. It gives you an idea of the amount you need to recoup expenses. Download this easily customizable template today and create your event budget.

3. Event Budget Planning Example

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File Format
  • PDF

Size: 249 KB

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Use this event budget template to plan parties. It has various categories like RSVP card printing and invitation, decorations, table and chair rentals, and refreshment costs. The template lets you know the difference between your actual expenses and event budget planning. Here are more budget templates and examples.

4. Sample Event Budget

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File Format
  • PDF

Size: 21 KB

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If you want to host a large conference, this sample event budget template is what you need. It contains event budget for multi-day conference event. It will automatically calculate actual and planned costs for audio-visual equipment, venue rentals, hotel rooms, speaker fees and food and beverages. The template is easily editable and easy to use. Download today and discover the simple way of creating a professional-looking event budget.

5. Special Event Budget Sample

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File Format
  • PDF

Size: 7 KB

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Accurate estimation of revenues and expenses is critical if you want to manage an event successfully. This template helps you to create an event budget for seminars, annual conferences, and music and arts festivals. The template can be edited easily without needing a special program. Also, it is instantly available through download, and makes it very easy to create your event budget.

6. Fundraising Event Budget

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File Format
  • PDF

Size: 98 KB

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This fundraising event budget template helps you create a budget so that your costs don’t get out of hand. It captures all the expenses as well as expected revenues. In the end, you can compare your actual spending versus the one you had planned for. The template is easily editable and you can download it instantly using your phone or desktop. Download it today and see how it’s easy tracking your event spending.

7. Budget for Small Event

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File Format
  • PDF

Size: 312 KB

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This customizable template is designed for those who are planning a small event. It provides an itemized list of all possible expenses, as well as expected incomes. The goal is to allow you to stick to your planned expenditure, and not overspend. The template is available in several different formats, like Ms Word, Excel, Page, Numbers and Google Docs. Just download, edit and you have your report.

8. Event Budget Summary

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File Format
  • PDF

Size: 56 KB

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Planning an event is an intricate process that requires proper planning, and it is very easy to spend overboard. With this template however, you can keep your expenses in check. Available in an easily downloadable PDF file, the document is accessible to you from anywhere and at any time. It is highly customizable so you can modify it to match the type of event you are planning. Download the template today and start tracking your event expenses.

9. Event Budget Tracker Sample

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File Format
  • PDF

Size: 98 KB

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This event budget tracker template does precisely what it says in the name. With this template, you can be sure you stick to your earlier budget. Remember event planning is a business and so you must watch your expenses otherwise it will impact your profit. Download this PDF document instantly and get started drafting a professional-looking event budget.

10. Event Budget Planning Worksheet

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File Format
  • PDF

Size: 39 KB

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Planning an event? There are a lot of details that you must get right. In this confusion, it’s easy to overspend and get out of the budget. But with this event planning worksheet, you can be sure your spending will be under check. The template is fully customizable and easy to edit. Download it, enter your details and you can keep tabs on your event spending.

11. Event Budget Report Example

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File Format
  • PDF

Size: 49 KB

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If you are planning an event, one of the things that you need to keep tabs on is your spending. With so much to get right, it’s easy to get out of your budget. With this event budget template, this can be avoided. Download this template, customize it to match your type of event, edit and start tracking your expenses. It is easy to use and doesn’t need a special program to edit.

12. Student Event Budget Sample

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File Format
  • PDF

Size: 56 KB

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This budget template is designed to enable proper tracking of all expenses related to student events. The template makes it easy for you to monitor expenses, and comes in a prefilled format so you only have to enter your details. It is available instantly on download and comes in the form of a PDF that you can easily edit without requiring a special program.

13. Event Budget Sheet

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File Format
  • PDF

Size: 277 KB

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This event budget sheet is what you need to track your event expenditures. The template captures all possible expenses like venue rentals, speaker fees, refreshment costs and other things. Your only work is to plug in your details. Get this useful template to help you keep your expenses in check.

14. Event Budget Form

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File Format
  • PDF

Size: 7 KB

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As a professional event organizer, one of the things you need to check is your spending costs. It can easily get out of hand, especially with so much planning details you have. But thanks to this template, this doesn’t have to be the case. You can effortlessly track your spending with this done-for-you template. Download it today and start checking how you spend.

15. Education Event Budget

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File Format
  • PDF

Size: 25 KB

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Planning to host an education event? This is the template you need to rein in on your expenses. It lists down all the possible expenses and incomes, enabling you to compare your actual spend vs. planned expenditure. The template is customizable to fit your event, and comes in a PDF file that you can easily edit. Download the template today!

16. Event Budget Application Form

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File Format
  • PDF

Size: 65 KB

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If you have been tasked to write an application for an event budget, this template can help. Designed by professionals, the template is your best chance to prepare a budget that gets approved. It is comprehensive, capturing all the essential details that need to be in a standard budget. Just download it today and apply for that event budget.

17. Event Budget Approval Form

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File Format
  • PDF

Size: 422 KB

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Need to have a budget approved? This standard template will make your work much easier. Prefilled, the template captures every essence of the standard document, making it likely that your budget will be approved. Download the highly customizable form and edit it and you are good to go.

18. Off Campus Event Budget Request Form

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File Format
  • PDF

Size: 224 KB

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Want to hold an event outside the campus grounds and need to get your budget approved? Just use this template. It is available in a PDF format that you can easily edit and customize, and helps you create a budget in minutes.

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