18+ Expense Report Examples in MS Word | Google Docs | Pages | PDF

Expenses are unavoidable, especially if you want your employees to execute their job functions during business operations efficiently. Since these expenses could happen, you have to ensure that they will keep track and record all the costs made in an expense report form. In this article, we will show you how to create this form for such situations.

14+ Expense Report Examples

Expense Report Form Example

Travel Expense Report Example

Annual Expense Report Example

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Business Expense Report Template

Expense Report Template

Travel Expense Report Template

Monthly Expense Report Template

Project Expense Report Template

Employee Expense Report Template

Contractor Expense Report Template

Vehicle Expense Report Template

Daycare Expense Report Template

Guide to Expense Reports

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Expense Report Template

Auto Expense Report

What Is an Expense Report?

Expense reports are for the tracking of expenditures incurred for which they would request for reimbursement. Expense reports would often come with proof of purchase and produced monthly, quarterly, or yearly. Through it, you can control your business’ finances, and you can also manage the cash flow properly.

How To Create an Expense Report

There are events where employees need to pay for the business costs out of their budget. If you have gone through this, you know how important it is to keep your income in check. Check out these tips in making an expense report to get started.

1. Create An Expense Report Policy

According to a Forbes article, expense report fraud can happen a lot of times. To circumvent that issue, you have to work out a firm but fair expense report policy that every single employee must know and follow. Policies will help you avoid instances wherein you will reimburse individuals for their personal and inappropriate expenses. This will also make it easy for you to design the expense report format.

2. Specify the Type of Expense

Writing down the expense type will help make your expense report more specific and trustworthy as opposed to just writing a certain amount on the report. Whether for travel or a specific part of a project, share the details of the expenses incurred so that there will be no doubt in receiving the reimbursement.

3. Add Employee Information

Add space in the expense report where the information regarding the employee’s full name, the designation assigned to them, the department they belong in, and their manager’s name. It must also contain the signature of the person who approves the expense report and the person who submits it.

4. Put the Date of Purchase

Include the date on the expense report when incurring the expenditure and ensure the date is the same in the receipt. Aside from including the date where the employees spent the money, it must also include the date when the manager signs the expense report. That way, nobody doubts the validity of the report.

FAQs

Expense reports help keep the finances of every organization in check. Just follow the tips mentioned above, and you will be able to create one that aids you in managing cash flow properly. For more information on how to create your expense report, feel free to check out our expense receipts and financial statements examples for reference.