9+ Free Organizational Chart Examples – PDF


In an organization, especially those very large ones, you need know who are your immediate heads as well as those in line with your position so you will know who to approach whenever you need to take a leave, ask questions with regard to your assignment, and many other things related to your work. You may also see measurement chart examples.

When you do not know the appropriate persons whom you must ask these questions, you might end up gathering incorrect information when you ask the wrong person.

An organizational chart can surely help you know and determine who are those persons in your organizations and how are they related with each other. You cannot really meet all of them in person, especially when you are working in a large organization; hence, take time to observe the people in your organization’s organizational chart.

Below are some free organizational chart examples that you might find useful.

Comprehensive Free Organizational Chart Example

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Detailed Free Organizational Chart Example

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Free Administrative Organizational Chart Example

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Organization Chart Defined

Also called organization chart, org chart, organigram, or organogram, organization chart is a graphical presentation of the structure of an organization and the relationships and ranks of the person comprising the organization. It also shows how a department is related to another and the relationship of one function to another. It helps one visualize a complete structure of the organization through an easy presentation of the simple chart.

Importance of Organizational Chart

Organizational charts can help the readers in various ways as it presents concise information with regard to the overall structure of an organization. The following are importance of an organizational chart:

  • It shows the relationships between the organization’s staff members.
  • Other departments will be able to understand the coordination of the organization.
  • It serves as a guide for the employees to know their rights and responsibilities.
  • It helps divide the functions of an organization.
  • It helps determine whether the workload of a certain individual is just too heavy for him or her.
  • It helps to find out whether an employee is incompetent in this work.
  • It makes everyone clear within their organizations and improve employee performance.
  • It outlines the tasks of a certain employee and which manager is responsible for overseeing each employee.
  • It aids to notice open promotion channels.
  • Managers can use it for analyzing the budget, design work team, and generate general reports.
  • It helps improve communication lines.
  • It helps build and design the organization structure to meet the business’s objectives.

There are many other uses of organizational charts that may be specific in your organization. Can you add more importance of organizational chart in the list?

Types of Organizational Structure

There are different types of organization depending on the goals, pay structure, and division of work of an organization. Here are the common organizational structures that your organization may relate to.

1. Functional

Also called bureaucratic organizational structure, this structure divides the company based on specialty such as the sales department, marketing department, customer service department, operations department, and human resource department. The advantage of this structure is that individuals are dedicated to a single function and there is a clear definition of the roles.

The downside of functional structure is that it is challenging to facilitate strong communication between the different departments in an organization.

2. Divisional

This structure refers to companies in which the leadership is structured according to the different products or projects. For example, Gap Inc. has three different retailers, namely Gap, Old Navy, and Banana Republic, and each retailer operates as an individual company although they are all underneath the Gap Inc. brand. You may also see daily chart examples and samples.

3. Matrix

In matrix structure, employees have multiple bosses and reporting lines. They report to a divisional manager as well as project managers for specific projects. This comes with a lot of flexibility and balanced decision-making. However, this is also prone to confusion and complications when employees have conflicting responsibilities. You may also like food chart examples and samples.

4. Flatarchy

This structure seeks to open up the lines of communication and collaboration among the members of an organization while removing unnecessary layers within the organization and spreads the power and duties and responsibilities across multiple positions. This might be good with regard to decision-making; however, this can also be confusing when it is not agreed by everyone. You may also check out behavior chart examples.

Free Internal Organizational Chart Example

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Free Organizational Chart Fundamentals and Example

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Free Organizational Structure Chart Example

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Free School Personnel Organizational Chart Example

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How to Create an Organized Organizational Chart

When you want to create an organizational chart, especially not traditionally but digitally, you must see to it that it must be created properly, organizing the different levels and positions of the members in an organization. Here are some tips on how to create an organized organizational chart. You may also see comparison chart examples.

1. Format the chart

Create a chart to fit in a single page. Try creating a combination of a horizontal arrangement of boxes at the top of the chart while vertical arrangement of boxes below to fit as many boxes on a single page as possible to save space.

2. Group people with the same title

You must group people with the same title in one box to save an amount of space as compared to assigning each person in their own box. The latter will only take up unnecessary space that you can still use for other members of the organization. You may also like diet chart examples and samples.

3. Space the boxes evenly

It is better to have the same and even spaces for the boxes as it looks much better if all the spaces between the boxes are in the same size. Moreover, the sizes of the box must also be of the same size not only for aesthetic purposes but also for saving and conserving space. There are a lot of organizational chart software that does this automatically. You may also check out temperature chart examples.

4. Present assistants with a side bar below the manager

Assistants should be presented inside a box that comes off the line, side bar below the manager, that connects the manager to his or her subordinates to distinguish the role of the assistant from other people that simply report to the manager.

5. Title before the name

The job title of the position must be shown above the name of the person occupying it. This is because positions define the organizational structure and not the people who are occupying them. This is designed in such a way so you can easily change the people’s name without changing the position and the entire structural arrangement of the basic chart.

6. Two boxes for two titles of a single person

In small organizations, one person may have different tasks or roles in an organization. In this case, the person must be included in both positions in the chart. There must be two boxes for two titles of a single person. This is based on the notion that organizational structure is based on positions and not on the people occupying such positions. You might be interested in chart note examples and samples.

7. Use dotted lines

You can use dotted lines to show relationships connecting the boxes of two positions.

8. Use automation in importing the data

It is better that you are automating your general organizational chart by creating them using software programs. This is done by importing the data consisting the title of each position, the name of the member in an organization assigned to a certain title, and the name and title of their manager in each row.

9. Create an online version with hyperlinks

Traditional printed organizational structure may be helpful and handy, but nowadays, it is better that you will also create an online version because you can add hyperlinks which you can interact with. Through online chart, you can link the information relating to a certain person in the organizational chart. You may also see music chart examples and samples.

10. Break down large charts

A large organizational chart may be hard to view and some people may find it complicated. Hence, when creating an online organizational chart, it is better to break the organization into smaller groups and then link them together.

Not-for-Profit Organizational Chart Example

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Organizational Structures: Concepts, Formats, and Examples

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University Free Organizational Chart Example

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Limitations of Organizational Chart

Organizational charts may be useful, but, just like any other charts, it has several limitations. They are as follows:

  1. Often, they do not include customers.
  2. They only show formal relationships and not human or social relationships which they develop.
  3. They usually do not show horizontal relationships.
  4. They provide little information about the managerial style adopted whether it is autocratic, democratic, or an intermediate style. You may also see medical chart examples.
  5. Sometimes, an organigraph may be more appropriate if one wants to present a non-linear, non-hierarchical relationship in an organization. You may also like monthly chart examples.
  6. If the organizational chart is updated manually, it can immediately become out of date especially when there is a regular change of staff.

Quick Summary

An organizational chart is important because it shows the relationships between the organization’s staff members as well as their rights and responsibilities. An organizational chart has different types depending on the structure of the organization, namely functional, divisional, matrix, and flatarchy. You may also see price chart examples and samples.

Creating an organization chart is not that hard.

Here are some tips for you when you create an organized organizational chart: format the simple chart to fit into one page, group people with the same title, space the boxes evenly, show assistants with a side bar below the manager, write the title before the name, separate two titles of a single person in two boxes, use dotted line sparingly, use automation in importing the data, create an online version and add hyperlinks, and break down large charts into smaller charts.

Organizational charts also have several limitations such as they do not include customers, they do not show human relationship, they provide less information regarding the managerial style, among others.

Hopefully, the discussion above as well as the examples can help you when you create your own organizational chart.

 

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