10+ Photography Quotation Examples & Templates [Download Now]


Photographic services don’t have a fixed price, which is why you will be needed to provide a quote by clients. This is a document from the supplier (you the photographer) that you submit to a potential client listing proposed rates for your photography services. Usually, this document is created based upon some conditions. Through sending a photography quote to a client, you are committing to the price. This is why it’s important that you take all the costs into consideration when preparing this document.

In this article, we tell you 5+ photography quote examples and templates. You can draw on these examples to write a detailed photography quote to send to your clients.

Photography Quotation Examples & Templates

1. Photography Quotation Template

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  • Google Docs
  • MS Word
  • Pages

Size: A4 & US

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This template offers a great start if you want to write photography quote. A quote is a document through which you introduce your services and prices to the customer. Therefore, it’s in your best interests that it’s written as comprehensively as possible. The template acts as a guide for you to use to create photography quote that you can send to your client.
It is available on instant download. You don’t have to be at your office to access the document. Wherever you are, just go to the internet and download, edit and print the document and you have your detailed document. While you will need to make some adjustments to the template to make it suitable for your own situation, it is somewhere to start as you don’t have to begin from the scratch.

2. Commercial Photography Quotation

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  • Google Docs
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Size: A4 & US

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This is a sample commercial photography quote that you can use as a guide to create your own document. It provided details about the client, shoot date, contact info and the nature of the project to be undertaken. It includes a brief description of the type of work to be done, as well as the hourly rates and the digital capture fee. It breaks down the cost and gives you the total figure at the bottom of the page.
With this quote, it’s easy to write your own. Do note that a quote is binding, so it must be as detailed as possible in terms of capturing all the costs. Once a supplier agrees to it, there is nothing you can do. Thankfully, this template gives you a rough idea on what you should include.

3. Wedding Photography Quotation Template

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  • Google Docs
  • MS Word
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Size: 64 KB

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Wedding Photography is one of the most lucrative photography businesses today. If you are in this industry, you must provide quotes to your clients from time to time. This document is an example of what you will be required to present in terms of a quote. It is detailed, and captures all the costs and the hourly charges. It breaks down the costs of photography in detail so your client can see every single component of your charges.

4. Event Photography Quotation Template

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Size: A4, US

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5. Quotation for Official Photographer

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  • PDF

Size: 261 KB

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This sample quotation document is an invitation to the public for official videographer and photographer during 57th & 58th edition of India international garment fair. Among other things, the quotation document detailed specifications of the required tasks. Also, it provides a clear procedure that contractors will follow when submitting quote. The quotation also contains eligibility criteria or terms of conditions. Containing 18 pages, this document is so detailed and provides the perfect example of a request for quotation. You can use it as a guide when writing yours.

6. Request for Photography Quotation

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  • PDF

Size: 204 KB

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This is not a quote per se but a request for quotation, abbreviated as RFQ. It is an invitation to a photography company to write a detailed quote about the services and the rates. As the company owner, you will need to respond to this by creating a quote. Your photography quote is legally binding, and it’s very important that it’s as detailed as possible and includes all the costs plus your mark up.

The document is available in PDF format and is easily downloadable anywhere you are. You can access it remotely without necessarily being at the office. Also, you can choose to save it in text form, where you will easily edit it using normal computer program. The beauty with such a quote template is that you don’t have to start from the scratch. The format and structure are already provided, so the only thing you need to do is to include your information.

7. Photography Quote Example

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  • PDF

Size: 46 KB

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This is a complete photography quote and can form a very good basis for writing your own document. It includes the most essential elements of a quotation document. These include the total amount charged for the photos and individual rates for different services. Also, the quote contains a breakdown of the costs so the client can see how you arrived at the final figure.
The quote also contains an expiration date because a quotation will not be valid forever. Prices of things do change and so what you charge now is not necessarily what you will charge in two months time. Finally, this quote example also contains your company details. It includes your full business contact details including your business name, email address, physical address, phone number and VAT registration number where applicable.

8. Professional Photography Quotation

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  • PDF

Size: 29 KB

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This is a request for quotation by the Corporation for the District of Saanich. The quotation has a space where the company submitting the bid can enter their name, address, city and postal code, name and signature of the person signing. It contains details instructions to bidders so that when they submit their quotations, they know full well what to expect. It has instructions on different things like pricing, payment terms, awards, enquiries and acceptance among other things. Also, the request for quotation has a detailed section about response requirements that informs bidders of the conditions for submitting their quotes. Use this template to write your own request for quotation.

9. Call for Photography Services Quotation

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  • PDF

Size: 294 KB

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This is a call for quotation inviting photographic services providers to offer their services to Department of Information in Malta and Gozo. It clearly states project timelines and duration of assignment, instructions to bidders, and the process of submission of quotes. Also, there is a section at the end of the document that provides contractors with a place to write their information like VAT No, the surname of contact person, email address, fax number, telephone number, company address, website and mobile number of the contact person. The contract will run for a period of 12 months, and clearly stipulates what will be done during that time.

10. Quotation for Supply of Photography Cameras

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  • PDF

Size: 105 KB

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This request for quotation document was prepared by Indian Institute of Technology, and is an invitation to the public for the provision of photography cameras. The document invites sealed quotations from distributors/dealers of cameras on or before a specified date and time. It provides a detailed description of the cameras required, so that when a supplier responds, they know exactly what’s required.
This detailed template is available PDF format and you can easily download and see how a request for quotation document is written.

11. Underwater Photography Quotation

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  • PDF

Size: 32 KB

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This is an invitation for experienced diving teams to conduct underwater photography research of Artificial Reef modules in offshore. Successful team will be required to conduct underwater videography and photography using own cameras. Thereafter, they will be required to submit a report in duplicate. The document goes further to include conditions for the job and when the study should be conducted. It requires that sealed quotations be submitted for considerations.

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