- FREE 16+ Expense Report Form Examples & Templates - Google Docs, Word, Pages, PDF, DOC | Examples

16+ Expense Report Form Examples & Templates


An organization that tends to keep a strict check on its expenses and income is more likely to grow fast. Organizations often continuously look for ways to reduce their expenses and increase their income. If you have started a new business then you would need to do the same in a smart way. Using expense report form and examples is one way to keep a regular track of your expenses.

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Here are some of the best expense report form examples and templates that you can download and use for this purpose.

Expense Report Form Examples & Templates

1. Expense Report Form Template

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  • Word
  • Pages

Size: A4 & US

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The expenses of an organization that just operates online is going to be a lot less than that of a company which has a whole premises to run on a daily basis. An online organization will mostly pay for the internet, laptop or desktop devices and some online transactions whereas, a physical organization will have to pay for utilities, parking, rent and other expenses. Both types of organizations can track their expenses using this expense report template which allows them to write down the exact expenses and amounts. It is a simple but very useful template with an easy-to-read format. Download today.

2. Expense Report Authorization Form

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  • PDF

Size: 314 KB

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If an organization has to let an employee travel for business purposes and asks the employees to make arrangements out of his own pocket to reimburse later on, then the employee can easily fill this expense report authorization form. He can mention his employee ID, the exact expenses incurred and the reason for those expenses. Other details can be added too. Then the employee can submit this template to the HR department to process the reimbursement. Download this template and edit in PDF format.

3. Volunteer Expense Report Form

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  • PDF

Size: 601 KB

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Hospitals and medical facilities receive volunteers to work part time quite frequently. Volunteers are a great way to reduce the cost but still get the work done with their help. However, there may be some expenses assosciated with the volunteers such as their meal costs. You can use this volunteer expense report form to fill in details about such expenses and submit to the relevant department for reimbursement or for record keeping.

4. Weekly Expense Report Form Example

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  • PDF

Size: 11 KB

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If you are managing the weekly expenses for temporary employees at a firm then it may become a daunting task unless you use this weekly expense report form example. It mentions basic headings and categories of expenses but you can always edit those and write down your own. You can mention the dates, month, expenses incurred and any other important detail. Download this in PDF form today.

5. Employee Expense Report Form

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  • PDF

Size: 361 KB

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Senior employees who go on a regular business trip abroad can incur a lot of expenses which is why this employee expense report form is a detailed and comprehensive one. It is divided into three sections which all cater to different types of expenses for easy readability. You can download this expense form and add or remove tiny details according to your firm’s requirements.

6. Travel Expense Report Form in PDF

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  • PDF

Size: 116 KB

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Travel expenses can vary from meals, lodging to boarding, entertainment, transportation and other costs. If your employee misses his flight and has to purchase a new air ticket then that would be an additional cost. You can put together all these expenses neatly for a monthly expense review by using this travel expense report form in PDF format. Download today for free because this is an excellent template.

7. Medical Expenses Report Form Example

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  • PDF

Size: 121 KB

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If you are taking care of expenses for a patient then you can use this medical expenses report form to track the medical expenses and later use it to present to your insurance company.

8.  Employer Expense Report Form Example

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  • PDF

Size: 95 KB

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Looking for a lobbyist employer expense report form? Here is the useful one in which you can enter details like employer name and lobbyist name.

9. Travel Expense Report Form Example

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  • PDF

Size: 199 KB

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A travel agency has to track all the minor and major expenses related to traveling if it wants the business to grow. You can use this travel expense report form to ensure you are not missing out on any detail.

10. Sample Expense Report Form Example

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Size: 162 KB

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Here is a sample expense report form that you can fill in on a weekly basis and then compile them all together to create a monthly report. It includes basic expense headings which can be edited.

11. Simple Expense Report Form Example

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  • PDF

Size: 221 KB

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As a finance manager of your company, you must have a proper and professional expense report form template that you can use to write down daily administration expenses. Use this template for the purpose and download now.

12. Expense Report Form Example

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  • PDF

Size: 285 KB

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Here is an excellent expense report form template for receipts and invoices related to grants and scholarships. Universities can use these to keep track of the grants offered in a year.

13. Expenses Report Form in PDF

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  • PDF

Size: 304 KB

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If you want to manage your personal expenses more responsibly, you will want to download and use this simple expenses report form in PDF to manage utility expenses and bills.

14. Basic Expenses Report Form

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Size: 525 KB

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If you are a college student who needs to track his monthly college expenses then this basic expenses report form will be very handy in managing transportation, books, utilities, meals expenses.

15. Expense Report Form in DOC

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  • DOC

Size: 568 KB

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Here is a simple expense report form that you can edit online and share with relevant people within seconds of editing the categories of expenses.

16. Expense Report Form Example in DOC

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  • DOC

Size: 14 KB

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If your university is awarding stipends and scholarships, then you can use this details expenses form to keep track of all the costs that went into it.

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