7+ Best Rental Termination Letter Examples & Templates [Download Now]


Violations committed while renting a property are strong grounds for having a tenant evicted. Depending on what has been stated on the rental agreement that both parties have signed, a tenant can only commit up to a certain number of violations before he or she gets a rental termination letter or eviction notice. Other variables such as selling the entire rental property, having a huge renovation construction, and so on can also be a basis for rental termination.

On the other hand, a tenant can also terminate his or her tenancy in the rented property for various reasons. However, some agreements have a minimum number of months or years for tenancy before a tenant can terminate the lease or rent. To help you figure out how to send your tenant or landlord a clear and direct message of terminating your rent or lease, we have provided quite a few rental termination letter templates and examples in this article.

Rental Termination Letter Templates and Examples

1. Rental Agreement Termination Letter from Landlord

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As a landlord, you have the authority to terminate a tenant’s tenancy based on the premise of the rental agreement you have signed with the tenant. If the tenant commits violations, he or she should be given the notice to comply; should he or she fail to do so, only then should you send a rental agreement termination letter. If you are looking for a template for this, you can download this well-formatted and clearly written termination letter template and edit it to include all the necessary details.

2. Rental Termination Letter from Landlord to Tenant

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Aside from violations, there are business decisions that you have to make that will affect a tenant’s tenancy on the property. But before you can implement that, you need to inform the tenant that his or her rent or lease will not be renewed come the next month or rent expiration. Doing so will not only help you maintain a positive and cordial relationship with the tenant but also avoid any legal repercussions. This rental termination letter template is free for download. This can truly help you convey your decision clearly to the tenant.

3. Termination of Rental Agreement Letter by Tenant

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Although there is a premise in the agreement that says a tenant can only terminate or renew his or her tenancy after a certain period of time, he or she can still opt to terminate it beyond that time. The letter he or she sends to the landlord should explain the reason for the decision, the date when to leave the property, a statement about complying for remaining obligations, and so on. Downloading this termination of rental agreement letter template will help you convey that to your landlord clearly and directly.

4. Termination of Rental Agreement Letter by Landlord

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Before you can evict a tenant from the rental property, you should inform him or her of that decision a few weeks or days prior to the date of eviction. Like an eviction notice, you should give the tenant enough time to prepare for the big move along with a clear context about the decision to keep the professional and cordial relationship you have fostered. If you’re looking for a template, this termination of rental agreement letter template will help you communicate that decision to your tenant. You can easily edit its contents in Google Docs, MS Word, and Apple Pages.

5. Rental Agreement Termination Letter

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Similar to a notice to vacate, a rental agreement termination letter tells the tenant that he or she needs to vacate the premises due to the termination of the agreement. At the same time, it also tells the tenant the date of effectivity of the said termination. A termination letter formalizes the decision to have the place vacated due to business-related issues or decisions. Should you need a template for this, you can download this one for free. This will allow you to use its well-structured and well-written contents to help you convey your message clearly to the tenant.

6. Rental Lease Termination Letter

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As you write the rental lease termination letter that you intend to give your landlord, it is important to note that you have to immediately explain the purpose of the letter. Therefore, in the first paragraph of your letter, the reason why the letter was written should be stated along with the necessary details such as the date of termination effectivity. The reason for the decision and any essential statements relevant to the tenancy should be explained in the next paragraph. Should you need to ask for the return of your deposits, you can ask for it in the last paragraph similar to this example.

7. Termination Letter of Periodic Rental Tenancy

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As mentioned, terms and conditions about the tenancy are all stated in the rental agreement, this includes what you should provide to your landlord when you decide to terminate your tenancy. Should there be any specific number of days to provide for notice, it is best to comply to avoid any hassle during your move. You can immediately discuss your purpose on your termination letter like how this example has directly mentioned his or her decision to move along with the exact date. Should you need a guide, you can download this termination letter example for free.

8. Termination Letter Notice of Rental Agreement

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If you need a guide or reference on how you can format a formal letter of termination, this one is the best example to use. It has accounted for the essential parts of a letter such as the return and inside addresses, date, salutation, body of the letter, complimentary close, and signature line. The message the letter was trying to convey has also been clearly presented through short but complete sentences. It has also accounted for all the essential information that should be discussed in the body such as the address of the property and date of effectivity of the termination.

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