All things must come to an end, whether we like it or not. For some employees, the end comes even earlier than anticipated due to several reasons. Regardless of what those reasons are, there’s one thing you can expect to come along and that’s a termination letter. For employers, just the act of writing this can already be quite difficult. Imagine having to send one and face the employee in person afterward. Yet even difficult things must be handled properly, which is what this article aims to help with. Those who wish to learn more about formal letters or find the best termination letter template possible can scroll on.
Before we proceed, let’s get one thing out of the way. Most employers do not need to give their employees any kind of termination letter. At least not because it is required by law. The reason why many do so anyway is to maintain good relations with the soon-to-be ex-employee even after the severance of their professional relationship. This is also for legal document record-keeping purposes. Providing employees with decent notices will not only give them the chance to reflect on the probable causes, but it also gives them time to plan out their immediate future. As long as your termination letter is not worded in a discriminatory fashion, then there should be little to no problems related to the issuance of this kind of document.
Those who need help in coming up with a sample termination letter for poor performance or a sample termination letter for misconduct, then these steps are for you. Take note of them carefully so that the official letter writing process becomes crystal clear to you.
The first thing you need to do is to specify when the termination date will come into effect. Follow that up with the specific reasons why they are receiving a contract termination letter. Be as clear as you can be with both of these highly important details.
Having informed the recipient of the whens and whys, now you must explain what’s going to happen to their compensation and benefits going forward. This is to assure them that you won’t be simply dropping them from your company and that there are still a few things to look forward to.
If the recipient is in possession of any company-owned properties, then you must notify them that you will be taking those back. These may include company laptops, phones, and various other tools. Also related to this are any signed agreements with obligations that will need fulfilling before the termination date comes to pass.
The last part of your termination letter will be the inclusion of your HR department’s contact details. These may include the email address, office phone number, and other important bits of info. This is so that they have the means of contacting you if they have any questions or issues to resolve.
Breach of contract is a common reason, along with fraud, insolvency, and ‘acts of God.’ That last one primarily deals with disasters or natural calamities that prevent the natural fulfillment of the general contract example obligations.
Termination letters can also apply to tenants of either residential or commercial spaces. Those kinds of business letters will have their own separate reasons for issuance.
Yes, there are some cases that will require an immediate termination letter to employee sample. The reasons for issuing this notice letter may range from criminal acts being committed to having certain clauses in the employee contract allowing for such an immediate termination to take place.
A letter of termination or an employee termination letter can mark the end of one chapter and the beginning of another. It may not be pleasant to write or receive, but you can’t deny that it has its uses. Now that you’ve become better acquainted with this document, you can choose to pen one on your own or rely on the basic termination letter samples we’ve provided above. Make your choice quickly and act now so that your staff can part ways with your organization in an official and dignified manner.