19+ Expense Report Examples & Templates


An organization can never truly reflect on its profits and losses unless it keeps a track of all that it has earned or spent. Earnings can be calculated by the number of sales in a month and spending can be calculated by tracking how much money went into paying the employees and making products or letting the services available for customers. All of these calculations are put together in an expense report.

Here are some of the best expense report examples and templates that you can download and use.

Expense Report Examples & Templates

1. Expense Report Form Template

Details
File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

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An expense report form template such as this one is easy to understand and use. It contains the basic format of expenses with different categories. You can download this expense form and edit the categories according to the expenses your company incurs. It comes in a PDF format and can be shared with your concerned management online as well.

2. Travel Expense Report Template

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File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

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Even if you don’t own a company or work in the financial department of one, you can still use this great travel expense report for personal financial tracking. If you travel a lot, you may want to keep an eye on how much you are spending on your travels so that you are not out of budget. Here is a travel expense report which you can download and save in our phone for a quick look.

3. Simple Expense Report Template

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File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

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Looking for a no-fuss, simple expense report that you can read and understand in less than 2 minutes? Download this expense report and add the categories of expenses you think are most important. This expense report can be edited in a number of software such as Google Docs, Word and Pages. If you choose to use Google Docs, you can simply edit it online and share with a number of other people.

4. Monthly Expense Report Template

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File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

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A monthly expense report and review in an organization helps it to keep a track of its growth. If the expenses are exceeding a profitable income then the management can make some serious strategic decisions. This monthly expense report has a good format that your accountant can use for the purpose.

5. Employee Expense Report Template

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File Format
  • Google Docs
  • Word
  • Pages

Size: A4 & US

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Do you have a lot of employee? You might want to know how much expense is your incurring on keeping this. Use this employee expense report to calculate their salaries, benefits, office equipment and other expenses related to the employees. Download today.

6. Free Vehicle Expense Report Template

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File Format
  • Google Docs
  • Google Sheets
  • Excel
  • Word
  • Numbers
  • Pages
  • PDF

Size: A4 & US

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Vehicles are not one time investment. They constant cost you money when you use vehicles and have to fill them with gas or spend money on their maintenance. Use this free vehicle expense report to record all these expenses.

7. Free Project Expense Report Template

Details
File Format
  • Illustrator
  • Excel
  • Word
  • Numbers
  • Pages
  • PDF
  • Publisher

Size: A4 & US

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Have you started a new project and want to make sure that it never goes out of your budget? Use this project expense report that lets you manage expenses with headings such as employee, employer ID, date, project, price, quantity and total.

8. Free Employee Expense Report Template

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File Format
  • Illustrator
  • Excel
  • Word
  • Numbers
  • Pages
  • PDF
  • Publisher

Size: A4 & US

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Here is a free employee expense report that you can download and use the format from to manage your vendor expenses as well. It contains all the necessary headings you would require.

9. Annual Expense Report Template

Details
File Format
  • Pages
  • MS Word

Size: A4, US

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If you are the financial manager in an organization then you will need this annual expense report template to compile the yearly expenses incurred by the company. It is a huge task and this format will help simplify it.

10. Restaurant Daily Expense Report Template

Details
File Format
  • Pages
  • MS Word

Size: US, A4

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Managing a restaurant is no easy task. Every day you have to spend a lot of money on bringing in fresh ingredients and replacing mini losses incurred from broken kitchenware. Here is an exclusive restaurant daily expense report that you can download to manage your expenses.

11. Business Expense Report Template

Details
File Format
  • MS Word
  • Pages

Size: A4, US

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New entrepreneurs have to be very particular and practical about their business expenses. This business expense report will help you figure out where you can minimize your expenses.

12. Weekly Expense Report Example

Details
File Format
  • PDF

Size: 5 KB

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A weekly expense report template such as this one is excellent for construction projects where you need weekly materials and need to incur expenses from hiring weekly labor.

13. Monthly Credit Card Expense Report

Details
File Format
  • PDF

Size: 11 KB

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It is easy to lose track of how much you are spending when using a credit card because it has a lot of limit. Use this monthly credit card expense report to keep yourself and your expenses in check before you are surprised at the end of the month.

14. Monthly Expense Report Example

Details
File Format
  • PDF

Size: 113 KB

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Not sure how to make a monthly expense report? Use this format to understand how to go about managing your categories and calculating the total expenses. You can’t go wrong with this one.

15. Employee Expense Report in PDF

Details
File Format
  • PDF

Size: 178 KB

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If you have a lot of employees and their expenses to manage, you can use this detailed and comprehensive employee expense report that comes in a PDF version. You can edit the categories and keep the details in an exclusive expense file.

16. Expense Report Example

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File Format
  • PDF

Size: 107 KB

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Here is an out-of-pocket expense report that the employees can use when they have to request reimbursement for an expense they incurred on behalf of the company.

 17. Travel Expense Report Example

Details
File Format
  • PDF

Size: 62 KB

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The Boston College Expense Report template such as this one can be used to calculate the travel expenses and transportation costs from college activities. It is a detailed template and editable in PDF.

18. Sample Expense Report Example

Details
File Format
  • PDF

Size: 173 KB

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Simply download this sample expense report for a quick expense calculation and presentation to the management.

19. Simple Expense Report Example

Details
File Format
  • PDF

Size: 98 KB

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Here is another simple expense report with tables and open ended questions that allows you to jot down all notes related to expenses.

20. Travel Expense Report in DOC

Details
File Format
  • DOC

Size: 7 KB

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Uset this travel expense report to calculate all costs incurred in a a trip including meals and accommodation.

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