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10+ Employee Sign in Sheet Examples [ Training, Meeting, Daily ]


In any company, a sign-in sheet is essential. Requesting visitors, staff, and trainees to provide identification can help in collecting data and increasing security. A standard corporate sign-in sheet asks guests for their name, the company/organization they’re visiting, the date of their stay, their time in and out, and their signature. Aside from that, HR employees may also use this to keep track of employee working hours by logging their arrival and departure times. For private parties, reception staff may use sign-in sheets to ensure that only guests are allowed.

Here are sample templates of the sign-in sheet:

10+ Employee Sign in Sheet Examples

1. Employee Sign in Sheet Template

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File Format
  • MS Word
  • MS Excel
  • Pages
  • Numbers
  • Google Docs
  • Google Sheets

Size: A4, US

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2. Restaurant Employee Sign In Sheet Template

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File Format
  • MS Word
  • Pages
  • Google Docs

Size: A4, US

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3. Free Employee Sign In Sheet Template

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File Format
  • MS Word
  • Pages
  • PDF

Size: A4, US

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4. Employee Sign-in Sheet Example

Details
File Format
  • PDF

Size: 523 KB

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5. Employee Training Sign-in Sheet

Details
File Format
  • PDF

Size: 49 KB

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6. Employee Detention Sign in and Sign Out Sheet

Details
File Format
  • PDF

Size: 48 KB

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7. Sample Employee Sign in Sheet

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File Format
  • PDF

Size: 120 KB

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8. Employee Sign in and Sign Out Sheet

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File Format
  • PDF

Size: 14 KB

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9. Restroom Sign-Out Sign-In Sheet

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File Format
  • PDF

Size: 5 KB

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10. Employee Meeting Sign-in-Sheet

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File Format
  • PDF

Size: 28 KB

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11. Employee Sign in Sheet in PDF

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File Format
  • PDF

Size: 98 KB

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What Is a Sign-in Sheet? 

A sign-in sheet is usually a numbered list on which people sign their names and have contact information or other pertinent details. Sign-in sheets are helpful to monitor working hours at work or educational sessions, collect attendance for courses and lectures, document people entering and leaving a company or organization, collect data on who is attending an event and why, and collect data on who is attending an event and why. These are only a few examples of how a primary type can have valuable data.

How to Create a Sign-in Sheet?

A sign-in sheet is a document that helps to keep track of attendance. Its primary purpose is to provide documentation and protection. Most planners and receptionists use this in a meeting, training, and reception areas. It means that any visitor requires to fill out a sign-in sheet with their information. 

To help you create a sign-in sheet, take note of the following. 

Step 1: Use a Clean Design 

Avoid cluttering your sign-in sheet with so much stuff, and give people enough room to fill in the blanks. If you’re making a sign-up list, too much detail can be overwhelming or deter people from signing it. Additionally, use a plain and legible font and different columns for each piece of material. In the end, the sign-in sheet must be easy to read and use. 

Step 2: Create List Alphabetically 

If you’re printing names for a lecture, meeting, or another event, organize them alphabetically so that guests can immediately identify where they need to sign in. All will benefit from this form of organization, and it will save them time and effort.

Step 3: Ask Permission to Send a Newsletter 

When to send a newsletter? Not because someone hands you their contact information that doesn’t mean that you can send them mail. When it comes to providing personal knowledge, people want to know what to expect. So ask permission first. 

Step 4: Provide an Incentive 

When you are trying to build customer relationships or create a mailing list, try offering a discount on items or some other reward for signing up. 

Step 5: Follow-up with Attendees

Depending on the situation, this may include sending that you cards or asking for input. Also, you can even want to contact people who were supposed to show up for a class or event. Reaching them will help you understand why they didn’t turn up and stay in touch with future activities.

FAQs: 

What does a sign-in sheet contain?

A sign-in sheet helps to collect information from attendees at a function. The form will be available as the attendee reaches the location for them to write their name, time with date, and signature if appropriate.

What’s an attendance sheet?

An attendance sheet is an official document for listing those attending or joining a meeting, course, class, and many more. As a result, the organizer or HR can track the list of employees who attends the meeting.

What’s an out sheet?

Equipment owners, IT and facilities managers, and supplies managers use an equipment sign-out sheet to maintain track of equipment and business properties. Usually, it provides information about the employee who is testing the equipment, the equipment type/reference, and any harm identified.

Now that you are aware of the importance of the employee sign-in sheet, you should always keep them in mind. They will help you keeping track of where your workers or employers are, especially if you have a large workplace. Make use of the mentioned sample templates. They are convenient and easy to use!

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